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Ferrets-- After 7 days if permanent identification was found, but the animal remained
unclaimed .
Chickens — Immediately if no permanent identification was found

I still have yet to review the reports with Heidi to see if there has been any increase in the number of
chickens received at the Humane Society last year. We will address inquiry this week. Thank you.

Bobbie

Prevention Works Best in Partnership!

i. Protect Yourself and Others

2. Stay Home Vifhen You Are Sick

3. Wash Your Hands Frequently

4, Avoid Touching Your Face, Eyes, Nase and Mouth
5. Cover Your Cough and Sneezes

Check us out on: LiveStories / Facebook / Twitter / Instagram /

Graham, Donna

From: Bagley, Bobbie

Sent: Thursday, July 09, 2020 1:17 PM

To: Graham, Donna

Ce: Peek, Heidi

Subject: Final Answers For the Finance Committee
Helio Donna,

Heidi and | were able to the numbers of chickens/roosters impounded for FY 20 by the Humane Society. In an email
response Becky Longval, Director of Animal Care Services.

Becky: We had 6 Roosters to date from Jan 1* 2019. As Doug stated, the cost is not a concern
Thank You,

Prevention Works Best in Partnership!

1. Protect Yourself and Others

2. Stay Home When Yau Are Sick

3. Wash Your Hands Frequently

4, Avoid Touching Your Face, Eyes, Nose and Mauth
5. Cover Your Cough and Sneezes

Bothie

Bobbie D. Bagley, MS, MPH, RN, CPH

Director

Division of Public Health & Community Services
18 Mulberry Street

Nashua, NH 03060

bagleyb@nashuanh.gov

T: 603-589-4546

F: 603-594-3323

“What have you done today to change the worid?”
In fond memory of Dr. Selma Deitch

Founder of Child Health Services

Manchester, NH

Check us out on: LiveStories / Facebook / Twitter / Instagram / Youtube

S

a
My

ote M ate
f

The first nationally accredited health department in New Hampshire.
i

S2\ THE CITY OF NASHUA “the Gate City

Financial Services
Purchasing Department

July 8, 2020
Memo #21-006

TO: Mayor Donchess
Finance Committee
SUBJECT: Purchase of Wastewater Chemicals

Please see attached communications from David Boucher, Superintendent of the Wastewater
Department dated June 30, 2020 for project specific details related to these purchases.

Item: Wastewater Chemicals: Sodium Hypochlorite & Sodium Bisulfite
Value: $189,000
Vendor: Borden & Remington and JCI Jones Chemical

Department: Public Works
Source Fund: Wastewater Chemicals

Ordinance: § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
Cooperative intergovernmental purchase agreements with other governmental
jurisdictions.

The Superintendent of Wastewater Purchasing respectfully requests your approval of this purchase.

Respectfully,
Kelly Parkinson

Purchasing Manager

Cc: D Boucher
L Fautuex

229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 « Fax (603) 589-3233 |

To:

From:

Re:

A. Motion:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: June 30, 2020

David Boucher, Superintendent
Wastewater Department

Sodium Hypochlorite

To approve the purchase of the chemical Sodium Hypochlorite in the amount of $125,000
from Borden & Remington of Fall River, MA. Funding will be through: Department:
169 Wastewater; Fund: Wastewater; Account Classification: 61 Supplies & Materials.

The Wastewater Department again participated in the Northeast/Merrimack Valley
Chemical Consortium (NEMVCC) bid process. Sealed bids were due by May 21, 2020
electronically or on paper to the Groton Water Department.

Borden & Remington was the low bidder for Sodium Hypochlorite. Sodium Hypochlorite
is used to disinfect the wastewater before it is discharged into the Merrimack River. It is
also used in odor control for the air scrubber system. This chemical is used at the
Wastewater Treatment Facility.

#104 — Sodium Hypochlorite 15%, Bulk, price/ wet lb.

Borden & Remington Fall River, MA | $0.0868
Univar U.S.A., Inc Morrisville, PA | $0.0963

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: June 30, 2020

David Boucher, Superintendent
Wastewater Department

Sodium Bisulfite

To approve the purchase of the chemical Sodium Bisulfite in the amount of $64,000 from
JCI Jones Chemical of Sarasota, FL. Funding will be through: Department: 169
Wastewater; Fund: Wastewater; Account Classification: 61 Supplies & Materials.

The Wastewater Department again participated in the Northeast/Merrimack Valley
Chemical Consortium (NEMVCC) bid process. Sealed bids were due by May 21, 2020
electronically or on paper to the Groton Water Department.

JCI Jones Chemical was the low bidder for sodium bisulfite for the FY21 bid. Sodium
bisulfite is used to remove residual chlorine in the wastewater before it is discharged.
This chemical is used at the Wastewater Treatment Facility.

#79 — Sodium Bisulfite 38%, Bulk, price/ wet Ib.

JCI Jones Chemical Sarasota, FL $0.1179
PVS Chemical Solutions Detroit, MI $0.1265
Univar U.S.A,, Inc Morrisville, PA | $0.1790
Holland, Co Adams, MA $0.1650

2) THE CITY OF NASHUA “The Gate City"

Administrative Services
Purchasing Department

July 8, 2020
Memo #21-008

TO: Mayor Donchess
Finance Committee
SUBJECT: Purchase of Property Record Card Scanning & Data Management
Please see attached communications from Kim Kleiner, Director of Administrative Services dated July 7,

2020 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Professional Services: Data Management/Document Scanning
Value: $200,249
Vendor: Inception Technologies

Department: Administrative Services
Source Fund: GOFERR Funding

Ordinance: Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required.

Administrative Services and Purchasing respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Cc: K Kleiner
J Graziano

229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 « Fax (603) 589-3233

gees) THE CITY OF NASHUA cha tea yp

Administrative Services Division

TS: Mayor Donchess
Finance Committee
From: Kim Kleiner, Director of Administrative Services

Date: July 7, 2020

Subject: Property Card Scanning and Data Management

The City of Nashua Assessing Department has maintained all property record files in a
vault for many years. Space is limited and these files to continue to grow, only
accessible to staff within the office or to the public by request. A request by a property
owner results in scanning and copying of multiple files by Assessing staff, a waste of

time and city resources.

Recently, with city staff working remotely due to the COVID19 pandemic, access to
these files was limited, sometimes causing delay in requests or property reviews. Due to
the recent pandemic the need for scanned records became very clear for ongoing

operations.

Scanning of our records will assist us in sharing public information contained within
property records instantly with a variety of users, such as staff and customers in multiple
locations. Scanned records can eliminate the need for costly reproduction and mailing.
They are also easier to track electronically. They can be retrieved, downloaded, indexed,

and searched by commonly used web applications or easily shared via e-mail.

Scanned documents will also provide backup copies of the city’s paper records in an
easily portable digital format. Many of the city’s records are dated and digitizing fragile
records preserves the integrity of the originals by allowing them to be handled less.

Often, the scanning process increases legibility of aging or hard-to-read records.

1|Page

We ask for the committee’s approval of the contract with Inception Technologies in the
amount of $59,638.00. We believe this cost will be a COVID reimbursable expense
utilizing GOFER funding.

2|Page

CONTRACT FOR PROFESSIONAL SERVICES

PROPERTY CARD SCANNING PROPOSAL
A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND
INCEPTION TECHNGLOGIES INC.
and its successors, transferees and assignees (together “Professional CONTRACTOR”)

PROFESSIONAL CONTRACTOR

7 SUNDIAL AVE, SUITE 403W
MANCHESTER, NH 03103
ADDRESS OF CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of a Professional Contractor ; and

WHEREAS, it is deemed that the services of a Professional Contractor herein specified are
both necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Contractor represents they are duly qualified, equipped, staffed,
ready, willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A-General Conditions for Contracts
Exhibit B--Scope of Services, Contract Time, Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the written
change order or the fully executed City of Nashua Purchase Order shail control over the terms of the
Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional Contractor
shall furnish all services, equipment, and materials and shail perform all operations necessary and

AG 2 of3

required to carry out and perform in accordance with the terms and conditions of the contract the work
described.

3. PERIOD OF PERFORMANCE. Professional Contractor shall perform and complete all work within the
time periods set forth and may only be altered by the parties by a written agreement to extend the period
of performance or by termination in accordance with the terms of the contract. Professional CONTRACTOR
shall begin performance upon receipt of an Executed Contract and a valid Purchase Order issued frorn the
City of Nashua.

4, COMPENSATION. Professional Contractor agrees to perform the work for a total cost not to exceed
lundre 3 ($59,638,00)

which, unless otherwise provided in this contract, shall be paid in accordance with the provisions of
Exhibit B or unless Professional Contractor has received a written exemption from the City of
Nashua. Professional Contractor shall submit monthly requests for payment for services performed
under this agreement shall be submitted as follows:

wi Electronically via email to VendorAPInvoices(@NashuaNH.gov

OR
if! Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each month and
must include a detailed summary of the expenditures reported in a form that supports the approved
budget. Specifically, Professional CONTRACTOR agrees to provide the following with each request
for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order number, a
listing of personnel hours and billing rates, and other expenditures for which payment is sought.

2. A progress report. The report shall include, for each monthly reporting period, a description
of the work accomplished, problems experienced, upcoming work, any extra work carried out,
and a schedule showing actual expenditures billed for the period, cumulative total expenditures
billed and paid to date under the contract, and a comparison of cumulative total expenditures
billed and paid to the approved budget.

The City of Nashua will pay for work satisfactorily completed by Professional CONTRACTOR. The City
of Nashua will pay Professional Contractor within 30 days of approval by the City of Nashua of the
submitted invoice forms and progress reports. The City of Nashua will make no payments until the
invoice forms and progress reports have been submitted and approved.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless approved
by the City of Nashua.

AG 2 of3