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NASHUA POLICE

DEPARTMENT Date: 6 August 2020

Intradepartmental Communication

To:

o

Keily, Parkinson Purchasing Manager
From: Karen A. Smith, Business Manager

Subject: Nashua Police Department FARO 3D Laser Scanner

The Nashua Police Department is requesting the purchase of the FARO 3D Laser
Scanner FocusS 70 with accessories and extended warranty to be purchased from
FARO Technologies, Inc. in the amount of $56,344.65 under GSA MAS contract GS-
07F-197GA. A copy of the quotation is attached listing the description. Funding is
available in the Justice Assistance Grant CESF FY20.

According to the information provided to me from Department members, the Nashua
Police Department would have multiple purposes for the FARO due to the software's
rapid gathering of data and the authentic, highly detailed graphic reconstruction of
crime scenes, collision scenes, Emergency Management/Event preplanning. This
allows for an in-depth objective understanding of scenes not only to first responders
and dispatchers, but also for presentations to jurors, prosecutors, and event managers.
The portability and speed of operation cf The FARO 3D laser scanning systems allows
for more precision and quicker operation than traditional forensic methods, while being
less intrusive than the previous equipment reducing greater potential far compromised
crime scenes and less personal contact between crime scene investigators.
Additionally, the FARO 3D laser scanner processes the location and documents entire
scenes in an all-inclusive method removing the subjective decision making. the FARO
3D Laser scanner measurement machines have been procured by Manchester Police
Department, Derry Police Department and State Police and the FARO Scanner is

recommended and have proven time saving at scenes.

The Nashua Police Department recommends the purchase from FARO
Technologies, Inc. in the amount of $56,344.65

Sincerely,

a mf
Karand a5 |
Karen A. Smith
Business Manager

Page 1

Bae
2 BES
30 VISIONARY Remit to:
FARG Technologies Inc ; Quotation No: 20354078
250 Technology Park Bo par tien Inc. Quotation Date: 07/15/2020
Lake Mary FL 32746-7115 0. Box 11 ; .
Phone No: 407-333-9911 Atlanta, GA 30368-6908 Expiration Date: 06/31/2020
Fax No: 407-333-4184 Regional Manager: Paul Gregory
Account Manager: Christopher Drake
Email: yasmin.rivera@faro.com
Sales Support: Yasmin Rivera
- Bi To: Ship To: Ship: Standard/Ground
City of Nashua City of Nashua Payment Terms: Net due in 30 days
Attn: Accounts Payable Sergeant James Stone Delivery Terms: EXW Origin
229 Main St James Stone Lead Time: 2-6 Weeks
03060-2938 Nashua, NH 28 OFFICER JAMES ROCHE
USA DR
03062 NASHUA, NH
USA
Contact Person: James Stone

Pricing and Terms & Conditions of this quote are per GSA MAS Contract GS-07F-197GA. By accepting this quote, you
acknowledge that you are eligible for and may purchase via {he GSA Schedule/Contract above. For questions regarding
GSA eligibility please refer to hitps:/Awww.gsa.gov/buying-selling/purchasing-programs/overview/
aligibility-to-use-gsa-sources.

item No. Description aty Amount
LS-8-S-70 3D_HW_LS_ FocusS 70 1 29,279.16

Laser Scanner Focus S 70 ships with: 1x
Focus § 70, 1x Quick Release, HDR
photography, GPS, compass, altimeter
(barometer), dual-axis compensator,
Accessory Bay, tx Power Block Battery,
1x Battery Power Dock, 1x Power
Supply, ix 32G8 SD card and reader, 1x
rugged transport case, calibration
certificate, manufacturer warranty and a
quick start guide.G7G77 :G83

PURCHASE AGREEMENT AND CONDITIONS OF SALE Customer will pay any federal, state and local taxes. All conditions of sale, service and warranty as
described in FARO standard purchase conditions currently on file with FARO are made as part of this Quotation and are incorporated herein by reference
{O2FRMS522). DR12 PLEASE REFERENCE FARO QUOTE NUMBER ON ALL DOCUMENTS. BY REFERENCING FARO QUOTE, CUSTOMER AGREES TO
SAID TERMS AND CONDIFIONS AS LISTED ON FARO QUOTATION.

Page 2
Quote no. 20354078

Item No.
TR-SCN-POS

SOFTLOOO2

SOFTS0900

ACCSS8001

Description

Laser Scanner Tr. - FARO Fac. - Inc
* Open Market item “*

"Available only al pcint of FARO system
sale, Includes training for 2 Trainees.
#Three day course at a training facility
provided by FARO that discusses FARO
Laser Scanner with FARO Software,
setup, and basic measurements.
Classroom trainings are scheduled ona
first come, first served basis, Classes
gan be cancelled within two weeks of the
scheduled date if sufficient enraliment is
net met. Training days must be taken
together on consecutive days, and
cannot be split into individual days."

Single User Hard Lock

** Open Market lier **

Hard lock (USB Dongle) for one single
user license, Software licenses
purchased separately. Can be used
together with FARO SCENE, CAM2, Far
ozone and As-Built Software products.

3D_SW_SC_Scene

SCENE. New license. includes 1-year of
standard maintenance. Uicense
container sold separately.

3D_AC_LS FocusS Battery Power Block

Power Block battery for Focus laser
scanner V8,

Qty

Amount
0.00

200.00

3,693.50

436.90

A ER
Ga

3D VISIONARY

Page 3
Quote no. 20354078

Item No.
ACCSS8032

SOFTLODO2

SOFTDS1002

TR-FZ3-COR

SMAO0S00-3Y

Description

30_AC_LS Standard Carbon Fiber
Tripod

Carbon fiber tripod, super lightweight,
highly stable, low-vibration, customized
for Facus scanners for perfect
performance and increased durability.

Single User Hard Lock

** Open Market Item *

Hard lack (USB Dangle) for one single
user license, Software licenses
purchased separately. Can be used
together with FARO SCENE, CAM2, Far
ozone and As-Suilt Software products.

FARO Zone 3D Advanced Digital
Download

Advanced version of FARO Zone 3D with
the added ability to open SCENE
projects and import olher point clouds,
Includes one (1) year of maintenance.
Digital Download

FZ Core

™ Open Market liem **

Two consecutive day, consisting of
four-hour virtual classroom training. The
FARO Zone 3D Core training is
specifically designed to assist new users.

3D_M4_SC_SCENE
Maintenance_3Y_STAND

SCENE. Extends maintenance contract
of new license by 3 years.

Qty

Amount
775.78

200.00

4,832.98

0.00

1,939.44

Page 4
Quote no, 20354078

item No. Description

SMA51002-3Y FARO Zone 3D Advanced Maintenance
3Y
** Open Market Item **
FARO Zone 3D Advanced annual
maintanance extension at point of sale
includes product updates and upgrades
(as available), including top tier technical
support for three (3) years. Customer
must be on the most current software
release io purchase this plan.

CCR-SCN-V8-Y4 Complete Care-SCN Focus S/M-¥4
“ Open Market Item **

Complete Care service plan Includes
parts and labor for repair and annual
cleaning and calibration. Three years of
coverage In addition to the included
1-year warranty.

COMPO123X64 VR Ready Notebook

High-end notebook computer. Contact
your FARO representative for current
specifications.

Total Unit Price
Total item Discounts
Subtotal

Total USD

Oty

Amount
2,548.00

§,230.00

3,208.89

62,814.65
6,470.00-
56,344.65

56,344.65

Signature: Print:

Signature: Print:
“Any order over $150,000 will naed a secondary signature to process your order,

Title

Title:

Date:

Bate:

Page 5
Quote no. 20354078

Additional Information

COVID-19

FARO does not assume any risk for (i} late detiveries of goods, (li) customers’ inability or Impracticability to receive or
use our devices or software, and for (ii) delivery disruptions, that are due to the COVID-19 pandamic and ensuing
government measures (shut downs, lock-downs, quarantines),

QUOTE TERMS

To accurately and promptly process your order, the follawing Information is required with your Purchase Order:
1. Purchase Order Number (PO#}

2, Bil To AND Ship To Address (even if they are the same)

3. FARO Approved Payment Terms

4, Prepay and Add Freight Charges OR Collect (with your shippers Account #)
5. Method of Shipment (Best Way, Ground, Overnight, 2DAY)

6. FOB Origin or Destination (for GSA and Warranty ONLY Customers)

7. FARO Quote Number

8. PO Signed and Dated

9. Ship To State Tax Exemption Certificate OR acknowledgement to charge tax
10. Signed Credit Application (New Customers ONLY)

Quoted delivery terms are contingent upon timely receipt of all above listed items,

CALIBRATION CAPABILITIES

FARO meets the calibration requirements of ISOHEC 17625:2005 for USB Arms, Bluetooth Gage, Gages, 3D imager,
LLP and Laser Trackers. Our capabilities are listed on our ISOMEC 17025:2005 Scope of Accreditation and might vary
by location, The scope of each location can be accessed from the FARO website.

CALIBRATION STANDARDS
USB Arms and Bluetooth Gage are calibrated in accordance with ASME B89.4.22-2004.
Other Gage Models are calibrated In accordance with ISO 10360-12:2016.
3D Imager are calibrated in accordance with VDIVDE 2634-2:2012,
Laser Trackers are calibrated in accordance with 889.4.19-2006* as requested by the Customer.
“Part # 960-02589 - System Calibration is an additional calibration process to our Part # ACC-00 - Standard
Calibration.
Quantum S/M Ams are calibrated In accordance with ISO 10360-12:2016.

DECISION RULE

For B89 Calibration, FARO follows the recommendation of the ASME B89.4.22-2004, Appendix J, In the application of
ihe decision rule to testing results. This appendix states "B89 standards that adopt slandards referencing ISO 14253-1
as a nomnative standard shall expliciily state a different decision rule, where the 4:1 simple acceptance and rejection rule
from B99.7.3.1 shail be the default rule unless a different rule is specified."

For ISO 10360-12:2016 Calibration, FARO follows this Standard's recommendation, Introduction Clause, in the
application of the decision rule to testing results. This clause states that “the default decision rules given in ISO 14253-1
apply to specifications made in accordance with this part of {SO 10360, unless otherwise indicated." The relevant
decision rule in ISO 14253-1:2017 Is given in Clause 5.2, “Rule for proving conformance with specifications.” FARO also
follows this decision rule according to the recommendation of VDIA/DE 2634-2:2012, Annex 4.3.5.

CUSTOMS and EXPORT CONTROL

Deliveries of these goods/products, software, technologies, know-how-transfer to other countries (e.g. embargos) or to
other receivers can be subject to authorization or may be prohibited. US-origin goods/products, sofware, technolagies,
know-how-transfer or praducts which include 10/25 % US- origin, are liable to US-Export-Administration Regulations and
could he subject to authorization or may be prohibited.

Page 6
Quote no, 20354078

GENERAL SERVICES ADMINISTRATION
FEDERAL SUPPLY SERVICE
AUTHORIZED FEDERAL SUPPLY SCHEDULE PRICELIST

On-line access to contract ordering Information, terms and conditions, up-to-date pricing,
and the option to create an electronic delivery order are available through GSA
Advantage!®, a menu-driven database system. The INTERNET address for GSA
Advantagel® is: GSAAdvantage.gov.

MAS: MULTIPLE AWARD SCHEDULE

SPECIAL ITEM NUMBER
NEW - INTRODUCTION OF NEW SUPPLIES AND SERVICES
OLM - ORDER-LEVEL MATERIALS {OLMi)
325412 - CRIMINAL INVESTIGATIVE EQUIPMENT AND SUPPLIES
FSC/PSC Codes: 6556, 0000

For more information on ordering from Federal Supply Schedules click on the FSS Schedules button at fss.gsa.gov.

Faro Technologies, inc
250 Technology Park
Lake Mary, FL 32746

T: 407-333-991 1

F; 407-333-4181
www.fara.com

Contract Humber. GS-O7F-107G4
Period Covered by Contract: September 29, 2017 - Sepiamber 26, 2022

Businans Size: Other then Smei Businass

CUSTOMER INFORMATION
‘in, Teble of Ayardad a! tem Numbers with eros-referenca to tier descriptions end awarded prices:
Speclat lier Humber ES!) Special Hom Nun Description Awarded Price Fege
WWSTLOC Crituried Ferves: upment end Supplies Page 4 and 5
NEWISTLOC introduction or ne Shapties end Serdcet ges
OLAYSTLOG Order-Lavel Materials LAAs) at Onder Level
‘ib, [dentiication of the lewast priced model number and Jowsrt unit price for tit model foreach spectal Ham number ewerdad in the contract
SIN Part Humber GSA Price
S544YSTLOC SMAS 1600 58.84
HEWISTLOC SPO 6,476.59
ie! ithe contactor tales.a pion of ne porrenig iz) job Ges, expert _ functional re si end education fer those types ot 2 of Subcontractors
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18. Terma and Conditions of Inatetietion:

20, Terms end Condaions of Rapa Paris deaig Data of Parts Prica Lists and Any Discounts ont Ual Prices: HA
20a, Terms and Conditions tor Any Cther Sevicas.

21 Lit of Berdce wnt Dieiibulon | Polata:

22. List of Parti paling Teale Dealers, aya

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REPORT OF THE FINANCE COMMITTEE

AUGUST 5, 2020

A meeting of the Finance Committee was held on Wednesday, August 5, 2020, at 7:00 p.m. via
teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting, which
was authorized pursuant to the Govemor’s Emergency Order. However, in accordance with the Emergency
Order, | am confirming that we are:

a) Providing public access to the meeting by telephone, with additional access possibilities by
video or other electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099
Meeting ID: Meeting ID: 826 2482 4519
Password: 848480

The public may also view the meeting via Channel 16.
b) Providing public notice of the necessary information for accessing the meeting:
We previously gave notice to the public of the necessary information for accessing the meeting, through
public postings. Instructions have also been provided on the City of Nashua’s website at

www.nashuanh.gov and publicly noticed at City Hall and Public Health Department.

c) Providing a mechanism for the public to alert the public body during the meeting if there are
problems with access:

If anybody has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049 and
they will help you connect.

d) Adjourning the meeting if the public is unable to access the meeting:

In the event the public is unable to access the meeting via the methods mentioned above, the meeting
will be adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be
done by roll call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please
also state whether there is anyone in the room with you during this meeting, which is required under the
Right-To-Know Law.

Finance Committee - 08/05/2020 Page 2

The roll call was taken with 7 members of the Finance Committee present: Alderman Patricia Klee,
Alderwoman Elizabeth Lu, Alderman Linda Harriott-Gathright, Alderwoman Shoshanna Kelly, Alderman
Brandon Michael Laws, Alderman Michael B. O’Brien, Sr., Mayor Jim Donchess.

Also in Attendance: Alderman Tom Lopez
John Griffin, CFO/Comptroller
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
Nick Caggiano, Superintendent of Parks & Recreation
Dan Hudson, City Engineer
David Boucher, Superintendent of Wastewater
William Mansfield, Radio Systems Manager

Alderman Klee
| am here, | am alone at the moment, | can hear everybody and | am practicing social distancing.

Alderman Harriott-Gathright

Clerk —| am here, | am alone in this room, | am practicing social distancing and | can hear you.
Alderwoman Kelly

| am here, | am alone and | can hear everyone and | am practicing social distancing.

Alderman Laws

| am here, | am alone, | can hear all of you, and | am protecting all of you from being around me.
Alderman O’Brien

| am here, | can hear the proceedings and | am alone.

Mayor Donchess

| am here, | can hear the proceedings and | am alone.

Alderman Harriott-Gathright

So we do have a quorum.
Mayor Donchess
Alright, well we have called the meeting to order.

Alderman Harriott-Gathright

Before we move there, Alderwoman Lu has joined us.

Mayor Donchess

Finance Committee - 08/05/2020 Page 3

Could you state whether why you are not present and if you can hear and if you are alone.
Alderwoman Lu
Yes, thank you. | can hear you, | am here alone and | am practicing social distancing.

Alderman Harriott-Gathright

And also if | can make a notation that Alderman Tom Lopez has joined us as well.

PUBLIC COMMENT - None

COMMUNICATIONS

From: Tim Cummings, Economic Development Director

Re: | A Contract for NAI Norwood to assist as necessary on a case by case basis with the advisory and
procurement/disposition of commercial real estate

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD THE

PROFESSIONAL SERVICES CONTRACT FOR VARIOUS COMMERCIAL REAL ESTATE NEEDS TO NAI

NORWOOD, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

Now Mr. Cummings, could you please address this?

Tim Cummings, Director of Economic Development

Yes, thank you Mr. Mayor and through you to the Committee; for the record Tim Cummings, Director of
Economic Development. What is before you this evening is a contract to retain brokerage and marketing
services from a commercial real estate firm. This has been something that I’ve been looking to do for a while
now. We have put an RFP out back in 2019. We had three groups respond, the small internal group of City
Hall Officials, the Corporation Counsel, the Administrative Services Director and myself met with two of the
three groups. Ultimately we settled on NAI Norwood to represent this in this multi-year contract for, also some
ad hoc advisory services as needed as well. They were the lowest proponents as well when they submitted
with relative to their commissions.

Mayor Donchess
Does anybody have any questions for Mr. Cummings? Alderwoman Lu.
Alderwoman Lu

Thank you Mayor Donchess. | just, could you clarify, did you say they will be doing, what is the agreement?
Sorry, why is that they are not working as an ordinary real estate broker with commission if sold?

Director Cummings

They are, that’s exactly what the contract says.

Alderwoman Lu