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CHANGE ORDER #7
CHANGE ORDER #7
CHANGE ORDER #7
CHANGE ORDER #7
CHANGE ORDER #7
CHANGE ORDER #7
CHANGE ORDER #7
CHANGE ORDER #7

Cutout Metal Base

Furnish and Install 5 Add lights in Clerks Office
Deduct for plexiglass barriers on desks
Furnish and Install Package drop box

Changes to Clerks Main Entrance

Relocate VAV in Clerks Ceiling

Rework countertop in Clerks Office

Add Booster Panel to Fire Alarm

CHANGE ORDER #7 TOTAL

$3,495.54
$1,202.33
($5,722.00)
$2,593.82
$8,402.19
$1,530.77
$4,924.25
$3,958.88
$ 20,385.78

The total cost of project will be $981,762.50. Assessing, MVR and Tax are now complete

and in full operation. The city clerk office is expected to be complete on July 20", with

moving completed by July 26".

2|Page

City of Nashua

Purchasing Department (603) 589-3330
Administrative Services Division Fax (603) 594-3233
229 Main Street - Nashua, NH 03060 purchasina@nashuanh.aov

To: Mayor Donchess
Finance Committee

From: Kelly Parkinson, Purchasing Manager
Date: July 28, 2021
Re: Change Order for Variable Frequency Drives

In accordance with O-14-011, communication of amendments to contracts, this memo is to inform the
Finance Committee of a subsequent change order to the request from the Division of Public Works to cover
a product specification change for variable frequency drives that control raw water pumps at the
Wastewater Facility from M&M Electrical of Nashua NH.

The original contract price in the amount of $39,980 was approved by Finance Committee on July 7, 2021.

On July 22, 2021 the Division of Public Works has requested the additional $13,625.50 in funding, bringing
the approved total to $53,605.50.

§\ THE CITY OF NASHUA “The Gate City’

Division of Public Works

Wastewater Department

DATE: July 22, 2021

TO: Board of Public Works

FROM: David Boucher, Wastewater Superintendent

RE: Variable Frequency Drives, Wet Weather Facility

The Wet Weather Flow Treatment Facility (WWFTF) has four Raw Water Pumps
that move the wastewater and storm water through the WWFTF wet well and
into the rest of the Facility. These four pumps operate based on water level and
controlled by Variable Frequency Drives (VFDs).

One of the VFDs began to fault out so we had all of them looked at by an
outside company. It was determined they were obsolete, couldn’t be repaired,
and all would need replacement. We were proactive in getting quotes, hoping to
get them replaced before failure, however, we saw the first VFD fail completely
on June 30, which prevents us from using that Raw Water Pump. With three Raw
Water Pumps remaining, the WWFTF has no pump redundancy if the facility
receives flows greater than 40 MGD. With three remaining VFDs in similar
condition, the potential to lose them at any moment and an 8-9 week lead time,
we had requested an emergency PO in the amount of $39,980.00 for the purchase
of four VFDs. Shortly after the PO was issued, it was discovered that two of the
vendors had submitted quotes for VFDs that were too small for our pumps. The
initial order was stopped and the PO was cancelled.

<7U dated equipment information was given to all three vendors and new quotes
“ Te wested. We received quotes back from two of the vendors and the
Wastewater Electricians have verified that the proper sized VFDs have been
quoted. Due to the larger size VFDs needed, the quote amount has increased
from the original PO request. We requested an emergency PO in the amount of
$53,605.50 to M&M Electrical of Nashua, NH for the four VFDs needed to keep
‘sctrical of Nashua was the

WA
a,

hone (603) 589-3560 » Fax (603) 589-3474

this critical piece of infrastructure running. M&M
company that provided us the lowest quote.

2 Sawmill Road * Nashua, New Hampshire 03060 +

Wet Weather Raw Sewage Pump Variable Frequency Drive Quotes

Company Quantity {Item Quote

Granite City 4

First Electric 4 Q1C1B361CR9678 S 76,120.00
M&M 4 SPX300A0-4A2N1 S 53,605.50

O ELECTRICAL SUPPLY CO., INC.
17 Lowell Street

Nashua, NH 03064

“Serving the Electrical Industry since 1974”
Tel (603) 883-4976 Fax (603) 880-0064

July 14, 2021
Eric Gingras
City of Nashua
Wastewater Treatment Facility
4 SPX High Perform SPX9000 300HP 480V Chassis Alfa Panel
Drives
CatalogNo SPX300A0-4A2N1
Qty List of Materials
4 SPX9000 300HP 480V Chassis Alfa Panel
Quote Price 13,295.00ea $53,180.00
+ Shipping 425.50

Quote Total $53,605.50

Adjustable Frequency Drives 2 8

SVX Drives

SVX Open Drives: 280-500, Open Chassis Drives
Frame
Size hp (ly) Current (Iq) hp (I) Current (I;) Catalog Number
F FRIU® 25U 33U 3UU 385 SPXZ5UA0-4A2N1
et 3UU 385 35U AbU SPX300A0-4A2N1
35U AbU 4uU o2ZU SPX350A0-4A2N1
FRI 4uU o2ZU SUU SYU SPX400A0-4A2N1
SUU SYU boU SPX500A0-4A2N1
_ 650 600 730 SPX550A0-4A2N1
FRI2 600 730 _ 820 SPX600A0-4A2N1
_ 820 700 920 SPX650A0-4A2N1
700 920 800 1030 SPX700A0-4A2N1
FRI3 800 1030 900 1150 SPX800A0-4A2N1
900 1150 1000 1300 SPX900A0-4A2N1
1000 1300 1200 1450 SPXH10A0-4A2N1
FRI4 1200 1600 1500 1770 SPXH12A0-4A2N1
1600 1940 1800 2150 SPXH16A0-4A2N1
1900 2300 2200 2700 SPXH19A0-4A2N1
575 V SVX Drives

525-690 V, NEMA Type 1/IP21 Drives

Sue hp (Iy) Current (Iy) hp (I) Current (I,) Catalog Number
FRG 2 33 3 ab SVXOUZA1-5A4N1
3 4b — bb SVX003A1-5A4N1
— bb 5 1d SVX004A1-5A4N1
5 Id /-f2 Ww SVX0U05A1-5A4N1
/-f2 Ww 1 3.5 SVX007A1-5A4N1
1 3.5 1b 18 SVXO10A1-5A4N1
1b 18 2U 22 SVXU15SA1-5A4N1
2U 22 2b ZI SVX020A1-5A4N1
2b ZI 3U 34 SVX025A1-5A4N1
FRI 30 34 40 M SVX030A1-5A4N1
40 M 50 52 SVX040A1-5A4N1
FRB 50 52 60 SVX050A1-5A4N1
60 75 80 SVXO60A1-5A4N1
75 80 100 100 SVXO75A1-5A4N1
FRO 100 100 125 125 SVX100A1-5A4N1
125 125 150 144 SVX125A1-5A4N1
150 144 — 170 SVX150A1-5A4N1
— 170 200 208 SVX175A1-5A4N1
Note

® FR10-FR14 includes 3% line reactor, but it is not integral to chassis.

Volume 6—Solid-State Motor Control CA08100007E—January 2021 www.eaton.com V6-T2-117

The Finance Meeting
for Wednesday, July 21,
2021 at 7 pm has been

CANCELLED.

The next Finance
meeting will be held on
Wednesday, August 4,

2021 at 7pm in the

Aldermanic Chamber.

REPORT OF THE FINANCE COMMITTEE

JULY 7, 2021

A meeting of the Finance Committee was held on Wednesday, July 7, 2021, at 7:00 p.m. in the Aldermanic
Chamber and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman-at-Large Michael B. O’Brien, Vice Chair
Alderman-at-Large Brandon Michael Laws
Alderwoman-at-Large Shoshanna Kelly (arrived after roll call)
Alderman Patricia Klee
Alderwoman Elizabeth Lu
Alderman Linda Harriott-Gathright

Also in Attendance: Deputy Police Chief Kevin Rourke
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
William Mansfield, Radio Systems Manager
David Boucher, Superintendent of Wastewater

ROLL CALL

Alderman O’Brien

| am present and in the Chamber.
Alderman Laws

| am here and in the Chamber.

Alderman Harriott-Gathright

Alderman-at-Large Shoshanna Kelly.
Alderman Laws
She’s in the parking lot. She is waiting for husband to be here to watch her kids.

Alderman Harriott-Gathright

OK. Alderman Patricia Klee is absent.

Mayor Donchess

Alderwoman Klee is out of town so we won't be attending.
Alderwoman Lu

Here.

Alderman Harriott-Gathright

And the Clerk is present.

Finance Committee - 07/07/2021 Page 2

Mayor Donchess

Alright first we have public comment. Is there anybody from the public who would like to speak to the
Committee?

PUBLIC COMMENT - None
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: 4 Multiyear Copier Leases and Maintenance in the amount not to exceed $35,576.40 funded from accounts
54421 Copier Maintenance (122 Information Technology)

MOTION BY ALDERMAN HARRIOTT GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE A
MULTI-YEAR CONTRACT FOR COPIER LEASES AND MAINTENANCE FOR THE FOLLOWING OFFICES:
DPW ENGINEERING, ALDERMEN’S OFFICE, COMMUNITY DEVELOPMENT (2 MACHINES), AND RISK
MANAGEMENT TO XEROX FINANCIAL SERVICES, MAINTENANCE FROM CONWAY TECHNOLOGY
GROUP, IN AN AMOUNT NOT TO EXCEED $35,576.40. FUNDING WILL BE THROUGH DEPARTMENT:
122 INFORMATION TECHNOLOGY; FUND 54421 COPIER MAINTENANCE

ON THE QUESTION
Mayor Donchess
And Ms. Kleiner is here on this | believe. Everybody is present so we can do a voice vote.

Kimberly Kleiner, Director of Administrative Services

Good evening. So what you will find that this is an annual contract copier replacement. So we have 5
Departments that have copiers that have reached their useful life; Community Development, DPW,
Engineering, Community Development again the planning area, Risk Management and the Aldermanic Office.
So regularly what happens is when they have reached their useful life and now parts and service are costing
us more and the contract has come to an end, we look at replacing these. This is 5-year contract so it will
require going to the Full Board and the cost is coming out of Information Technology where all of our copier
leases are housed. The Risk Management machine is of particular that is not working more than it is working
and the others are requiring regular maintenance.

Mayor Donchess
Alright. Any questions or comments? (There were none).

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Communications Equipment Maintenance in the amount of $243,356.37 funded from accounts 54435
Communications Equipment Maintenance (157 Citywide Communications)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
MOTOROLA ANNUAL SERVICE AGREEMENT AND BIENNIAL SYSTEM UPGRADE AGREEMENT (SUA
Il) FOR THE CITY’S RADIO SYSTEM WITH MOTOROLA SOLUTIONS, INC., IN THE AMOUNT OF
$243,356.37. FUNDING WILL BE THROUGH: DEPARTMENT: 157 CITYWIDE COMMUNICATIONS;
FUND: 54435 COMMUNICATIONS EQUIPMENT MAINTENANCE

Finance Committee - 07/07/2021 Page 3
ON THE QUESTION

Mayor Donchess

We've heard the motion. Now we have Mr. Mansfield here to address this on this one.

Bill Mansfield, Radio Systems Manager

These maintenances contracts that are before you this evening are for the radio communication system that is
used by all Police, Fire, DPW, basically any City entity within the City of Nashua. The first agreement is for the
infrastructure of the radio system. Every year years we receive an upgrade to the infrastructure. It includes
hardware and software, anything that needs to be replaced over a two-year span. The next one is a remote
security upgrade services and that is basically Motorola does security updates. There’s one that happens
every two weeks, there’s another one that happens every quarter. And those security updates are basically to
protect the infrastructure from any viruses or anybody trying to intrude into the system itself. The astro-
technical support agreement is an agreement that is for trouble shooting. So if we have some alarms that
come in over the system, we call Motorola and we basically go back forth and they can dial into the system
and make recommendations as to what we should be doing to repair the issue and resolve the issue.

And then the last one is preventative maintenance on an annual basis. Motorola comes out, they have two
service techs, they go to all the facilities and they ensure that all of the hardware out at the off-site locations
such as the radio backbone is operating and functioning properly as well as the microwave system at the sites.

Mayor Donchess

Alright. Now any questions or comments? Alderwoman Lu.
Alderwoman Lu

No | don't.

Mayor Donchess
OH OK — | thought you were ... anyone? (There were none.)

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: 6 Year Contract for Body Cameras in the amount not to exceed $1,825,304 funded from accounts 81100 Capital
Improvements (150 Police Department)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD A SIX-
YEAR CONTRACT FOR BODY CAMERAS FOR 179 OFFICERS AND 31 VEHICLES TO INCLUDE
HARDWARE, SOFTWARE LICENSES, DATA STORAGE/RETRIEVAL, WARRANTY, SUPPORT,
INSTALLATION, AND TRAINING FOR 72 MONTHS WITH UTILITY OF DECATUR, GA, IN AN AMOUNT
NOT TO EXCEED $1,825,304. FUNDING WILL BE THROUGH: DEPARTMENT: 150 POLICE
DEPARTMENT; FUND: 81100 CAPITAL IMPROVEMENTS, AND IS CONTINGENT UPON THE APPROVAL
FROM CAPITAL IMPROVEMENTS COMMITTEE AND THE BOARD OF ALDERMEN

ON THE QUESTION

Mayor Donchess

And we have Deputy Rourke here who | believe has a presentation on the body cameras.