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City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

September 9, 2021
Memo #22-171

TO: Mayor Donchess
Finance Committee

SUBJECT: 2021 Paving Program: Arterial & Collector Roadways Change Order 1 in the amount not
to exceed $766,725 funded from accounts 81704 Paving Bond & 81700 Sewer Rehab
Bond

Please see attached communications from Daniel Hudson, City Engineer, dated August 26, 2021 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: Change Order #1 to add 3.36 miles of additional roadway paving to offset 1.14
miles of planned roadways needing to be deferred.

Value: $766,725

Vendor: Sunshine Paving

Department: 160 Engineering & 169 Wastewater
Source Fund: 81704 Paving Bond & 81700 Sewer Rehab Bond

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids

The Board of Public Works (8/26/21 BPW Meeting), The Division of Public Works: Engineering, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: D Hudson
C O'Connor

To:

From:

Re:

D. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 26, 2021

Daniel Hudson, P.E., City Engineer
Engineering Department

2021 Paving Program — Arterial and Collector Roadways
Change Order No. 1

To approve a change order with Sunshine Paving Corporation of Hudson, NH for
the amount not to exceed $766,725 for the paving of additional roadways.
Funding will be through: Department: 160 Admin/Engineering; Fund: Bond and
Trust; Activity: Paving and Department: 169 Wastewater; Fund: Bond; Activity:
Sewer Rehab.

2021 Paving Program — Arterial and Collector Roadways Change Order No. 1

Due to unforeseen conflicts that will not be resolved prior to the end of the
construction season, paving of 1.14 miles of roadways planned for this year will
need to be deferred. Change Order No. 1 proposes an additional 3.36 miles be added
to this year’s contract, offsetting the deferred paving and expanding the program.
Sunshine Paving Corporation has been able to meet contract milestones for paving
on available streets and the work that has been completed has been satisfactory and
in compliance with project specifications.

Sunshine has the availability and desire to pave additional streets and has
committed to holding contract unit prices for the additional work. Change Order
No. 1 will be funded by unutilized funds from deferred roads, supplemented by an
additional $766,725.

CHANGE ORDER

Change Order No.

Project: 2021 Paving Program - Arterial and Collector Roadways
Contractor: Sunshine Paving Corporation
Owner: City of Nashua, NH Owner's Contract No.: IFBO660-012821
Owner’s PO No: 162649 Executed Contract 4/9/2021
Date:
Date of Issuance: Upon City Approval Effective Date: Upon City Approval
Engineer: City Engineer - Daniel Hudson, P.E.

The Contract is modified as follows upon execution of this Change Order:

Description:

Increase the 2021 Paving Program — Arterial and Collector Roadways contract by $766,725.00 for paving of
additional roadways.

Remove: Fifield Street, Main Street, East Hollis Street, and Pine Street due to conflicts that will prevent final
paving. These conflicts will not be able to be resolved and ready for paving before substantial completion.

Add: Alice Drive, Atherton Ave (Section), Avon Drive (Section), Nutting Street, Penny Lane, Pioneer Drive,
Poliquin Drive, Quarry Road, Raleigh Drive, Richmond Street, Seminole Drive, and Winn Road.

Justification:

Around 1.1 miles of roadways will be deferred and removed from the current contract. In response to the
roadways mentioned above being deferred, 3.4 miles will be added to the contract. These additional streets also
listed and in the attachments will replace the deferred roadways and add an additional 2.3 mileage of paving to
the contract. A combination of unused funding from the deferred roadway items and additional funding will be
required.

Attachments: Additional Street List
Schedule of Values

Change Order #

IFBO660-012821

2021 Paving Program CHANGE ORDER
Arterial and Collector Roadways Page lof 2

CHANGE ORDER
Summary

CHANGE IN CONTRACT PRICE

Original Contract Price:

$ 4,191,007.50

CHANGE IN CONTRACT TIMES

Original Contract Times:

Substantial Completion: October 15, 2021

Ready for Final Payment: October 31, 2021

Net Changes from previously approved Change Orders

$0

Net Changes from previously approved Change Orders

Substantial Completion: October 15, 2021

Ready for Final Payment: October 31, 2021

Contract Price prior to this Change Order:

$ 4,191,007.50

Contract Times prior to this Change Order:
Substantial Completion: October 15, 2021

Ready for Final Payment: October 31, 2021

Increase (Decrease) of this Change Order:

S 766,725.00

Increase (Decrease) of this Change Order:
Substantial Completion: October 15, 2021

Ready for Final Payment: October 31, 2021

Contract Price with all approved Change Orders:

S$ 4,957,732.50

Contract Times with all approved Change Orders:

Substantial Completion: October 15, 2021

Ready for Final Payment: October 31, 2021

RECOMMENDED BY:

ACCEPTED BY:

ACCEPTED BY:

By: By: By:

Engineer (Authorized Signature) Owner (Authorized Signature) Contractor (Authorized Signature)
Title: Title: Title:
Date: Date: Date:

Change Order #
IFBO660-012821

2021 Paving Program

Arterial and Collector Roadways

CHANGE ORDER
Page 2 of 2

Item No.

203.112

203.113

304.32

306.114

403.11

403.119

403.12

403.6

417

417.2

603.82212

604.124

604.4

604.45

604.46

604.47

608.24

608.36

608.54

609.01

609.5

609.811

Estimated Additional
Quantity

0

5,000

150
16,500
52,500

1,200

110

110

150

250

2021 Paving Program - Arterial and Collector Roadways Change Order #1

Units

SY
SY
TON
SY
TON

TON

TON
LF
SY
SY
LF
EA
VF
EA
EA
EA
SY
SY
SY

LF

LF

LF

City of Nashua, New Hampshire
Division of Public Works
IFBO660-012821

Item Description

Road Excavation and Regrade

Driveway Excavation and Regrade

Crushed Gravel for Shoulder Leveling

Reclaim Stabilized Base Processed in Place 14" Deep

Hot Bituminous Pavement (Method Spec.), Machine Method

Hot Bituminous Pavement (Method Spec.), Machine Method,
High Strength

Hot Bituminous Pavement, Hand Method
Pavement Joint Adhesive

Cold Planing of Bituminous Surfaces

Cold Planing Transitions

12" Polyethylene Pipe (Type S)

Catch Basin

Repair of Existing Structures

Adjust to Grade Existing Casting

Replace Casting

Drop and Plate Casting

4" Reinforced Cement Concrete Sidewalk
6" Reinforced Cement Concrete Sidewalk

Detectable Warning Device

Granite Curbing
Reset Granite Curbing

Bituminous Curbing

SOV-1 of 2

Bid Price Total Price
in Figures in Figures
17.00 -
1.00 -
20.00 -
3.60 -
75.00 375,000.00
79.00 -
100.00 15,000.00
0.25 4,125.00
2.05 107,625.00
25.00 30,000.00
50.00 -
3,500.00 -
150.00 -
300.00 33,000.00
330.00 36,300.00
195.00 -
110.50 -
119.50 17,925.00
200.00 1,000.00
20.00 -
9.00 2,250.00
4.00 -

Item No.

615.03

615.033

615.06

616.191

616.7

618.6

618.7

619.1

632.0104

632.0112

632.3112

632.3118

632.32

632.80

641

900

1010.9

Estimated Additional

Quantity

0

50

10

2021 Paving Program - Arterial and Collector Roadways Change Order #1

Units

SF

EA

SF

EA

EA
Allowance

HR
Lump Sum

LF

LF

LF

LF

SF

EA

cy
Allowance

EA

City of Nashua, New Hampshire
Division of Public Works
IFBO660-012821

Item Description

Traffic Sign Type C

Removing Traffic Sign, Type C

Traffic Sign Type CC

Alteration of Traffic Signal - 360 Traffic Camera

Local Traffic Loops 6'X50' (2-4-2 Turn)

Uniformed Officers

Flaggers

Maintenance of Traffic

Retroreflective Paint Pavement Markings, 4" Line
Retroreflective Paint Pavement Markings, 12" Line
Retroreflective Thermoplastic Pavement Markings, 12" Line
Retroreflective Thermoplastic Pavement Markings, 18" Line
Retroreflective Thermoplastic Symbol

Temporary Pavement Markers

Loam and Seed

Liquid Asphalt Adjustment

Asphalt Core

SOV-2 of 2

Bid Price Total Price
in Figures in Figures
47.00 -
25.00 -
25.00 -
25,500.00 76,500.00
800.00 -
35.00 17,500.00
24,000.00 24,000.00
0.18 -
1.35 -
4.05 -
6.00 -
5.35 -
0.75 -
10.00 500.00
25,000.00 25,000.00
100.00 1,000.00
TOTAL CHANGE ORDER PRICE 766,725.00

City of Nashua, New Hampshire
Division of Public Works
2021 Paving Program - Change Order Street List

Roadway
Street Name From To Treatment
ALICE DR DUBLIN AVE DUBLIN AVE 2" Mill and Overlay
ATHERTON AVE #19 #23 RECLAIM
AVON DR #24 #19 RECLAIM
NUTTING ST ASHLAND ST CHARLOTTE AVE 2" Mill and Overlay
PENNY LN RIDGE RD POLIQUIN DR 2" Mill and Overlay
PIONEER DR MUSKET DR CUL-DE-SAC 2" Mill and Overlay
POLIQUIN DR RIDGE RD Cul-De-Sac 2" Mill and Overlay
QUARRY RD WINN RD CUL-DE-SAC 2" Mill and Overlay
RALEIGH DR EAST DUNSTABLE RD EAST DUNSTABLE RD 2" Mill and Overlay
RICHMOND ST PIERMONT ST DEAD END 2" Mill and Overlay
SEMINOLE DR SANBORN DR CHEYENNE DR 2" Mill and Overlay
WINN RD QUARRY RD RIDGE RD 2" Mill and Overlay

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

September 9, 2021
Memo #22-172

TO: Mayor Donchess
Finance Committee

SUBJECT: Postage Machine Lease in the amount not to exceed $6,000.60 funded from accounts
55607 Postage & Delivery

Please see attached communications from Jennifer McCormack, Director of Nashua Public Library, dated
September 2, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item: Postage Meter Lease
Value: $100.01 per month for 5 years for the total not to exceed $6,000.60
Vendor: Pitney Bowes

Department: 179 Library
Source Fund: 55607 Postage & Delivery

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(7) Purchases under extensions
of contracts when no price increase exceeds 10% per year..

The Nashua Public Library, and the Purchasing Department respectfully request your approval of this
contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: J McCormack
J Graziano

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: September 9, 2021

Re: Multi-Year Contract Award — Postage Meter Lease

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the September 15, 2021 meeting and as such | am requesting the full Board
of Alderman approve the following contract:

Item: Postage Meter Lease
Value: $100.01 per month for 5 years for a total of $6,000.60
Vendor: Pitney Bowes
Purchasing Memo#: 22-172 dated September 9, 2021
Contract Term: 60 months
Thank you.

229 Main Street »* PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

=m Nashua
e@= Public

Gs «Library

September 2, 2021

To: Mayor Jim Donchess

Finance Committee
From: Jennifer McCormack, Director
RE: Lease agreement with Pitney Bowes

The library would like to enter into a new postage meter lease agreement with Pitney Bowes spanning
the fiscal years 2022-2024 in the amount of $6000.60, paid quarterly in the amount of $300.03. This

new meter replaces our obsolete postage meter and is used for postage on materials for our Books by
Mail and Interlibrary Loan services. Funding for the lease payments is included in the library’s regular

appropriations.

Sincerely, A

feniilhGe McCormack

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org