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EXHIBIT A
Scope of Services

Construction Phase

Consultant shall:

C-1.

C-2.

C-6.

C-7.

C-8.

C-10.

C-11.

C-12.

C-13.

C-14.

Prepare Notice to Proceed (NTP) for Client signature and issuance to the Contractor.

Coordinate, attend and lead a Pre-Construction Meeting at Client Offices and prepare
meeting minutes.

Provide construction contract administration, shop drawing / product submittal reviews
and process pay requisitions.

Furnish a near full-time Resident Project Representative (RPR) to observe the progress of
the construction work.

Provide on-call consultation to address Contractor or Client questions or concerns and
provide clarification to contract documents.

Provide administration of a Quality Assurance Program for the project.

Perform measurement and documentation of quantities and assist in reviewing
applications for payment submitted by the Contractor.

Summarize our observations by filling out daily reports of those times while on site.

Engage and coordinate the services of a subconsultant materials testing firm and review
testing reports.

Attend and lead monthly on-site construction progress meetings and prepare meeting
minutes (3 meetings are assumed).

Assist in Contractor close-out operations including one final field observation and
preparation of a “punch-list” of outstanding work items to be completed by the Contractor.

Provide one set of "Record" drawings (prints) to Client and one electronic set in PDF and
TIF format to the NHDOT.

Copies of all project records that must be maintained for Federal Reimbursement will be
provided to Client.

Provide overall project management including scheduling, client coordination and
allocation of resources.

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Assumptions

Consultant assumes:

A-1.

A-2.

A-4.

A-5.

A-6.

A-7.

Hoyle, Tanner's performance under this contract will be in general conformance with the
version of the NHDOT’s “Local Public Agency Manual for the Development of Projects” in
effect at the time of Hoyle, Tanner’s date of acceptance (signature). Should a revised
version of the procedures be issued during the duration of the project and new
requirements be enforced, Hoyle, Tanner may renegotiate the fee to perform additional
services associated with the revisions.

Successful project completion requires Hoyle, Tanner to manage external and internal
team members for inter-discipline plan and permit development, by attending coordination
meetings with the Client and NHDOT, preparation of meeting minutes and notes, Client
invoices as well as Quality Assurance and Quality Control of documents prepared.

During the duration of the services performed under this Agreement, direct salaries may
be adjusted as part of Hoyle, Tanner’s company-wide salaries for cost of living and merit
increases and shall not be limited to employees working on this project

Direct salary rates will be capped at the NHDOT maximum of $60.00 per hour.

Hoyle, Tanner’s Resident Project Representative (RPR) shall have the duties and
responsibilities outlined in Section 00800, Paragraph SC-9.10 in the document titled
“Bidding Requirements, Contract Documents and Technical Specifications” prepared by
Hoyle, Tanner for the above referenced project.

The Quality Assurance Program will follow the guidelines contained in the “NHDOT
Quality Assurance Program for Municipally Managed Federal-Aid Projects” and will
generally include the following services:

o Preparation of a Quality Assurance Program plan for the project.

o Preparation of a Construction Project Records Lab Book (Lab Book) which will
include the Quality Assurance Program and copies of all field and/or lab test
results. The lab book will also include copies of testing technicians credentials and
photographic ID.

Administration of subconsultants to complete the required testing for the project.
Off-site earthwork material sampling and testing and on-site testing.

On and off site concrete testing.

The quantity of Hot Mix Asphalt used on roadways is less than 500 tons, therefore
no sampling and testing is required.

0000

Shop drawings and working drawing reviews are assumed to include a maximum of two
reviews of the following:

o Shop Drawings for:
= Helical Piles
Steel Bollard
Reinforcing Steel
Prefabricated Steel Pedestrian Bridge
Precast Concrete Wingwall
Ramp Handrail
Wood Fence

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Stormwater Pollution Prevention Plan (SWPPP)
Video Inspection

Traffic Control Plan

Invasive Species Management Plan

Prefabricated Steel Pedestrian Bridge Erection Plan
Certificate of Compliance (13 Items)

Product Data (13 Items)

Concrete Mix Designs

Asphalt Mix Designs

900 000000

A-8. Review and approval of shop drawings and/or working drawings does not extend to the
means and methods of construction nor to safety precautions and programs of the
Contractor.

A-9. Hoyle, Tanner will arrange for a construction testing agency to perform material testing
of cast-in-place concrete, precast concrete elements, and soil backfill compaction. All
soil materials will be tested by personnel certified in sampling and testing by the
NorthEast Transportation Training & Certification Program (NETTCP). All concrete
materials will be tested by personnel certified by the NETTCP, the American Concrete
Institute or the Prestressed Concrete Institute as appropriate. We intend to use S.W.
Cole, Inc. from Manchester, NH for these services. An estimate of the cost for these
services is included in our estimate of fee and reimbursable expenses indicated in Exhibit
C.

A-10. Measurement and documentation of quantities will include the following tasks:

o A Quantity and Record Book (2 separate documents) shall be prepared in advance
of construction for use in the field by the RPR.

o The RPR will measure all items constructed on a daily basis and record them in a
field book.

o The field measurements will then be cross-referenced into a Quantity Book and
brought forward to a summary spreadsheet for each pay period.

o Each pay requisition submitted by the contractor will be reviewed versus the
summary spreadsheet.

o The RPR shall track ongoing and future construction expenditures by completing
an “Engineer's Estimate of Balances and Excesses” as the project approaches 25%,
50%, 75% and 90% complete.

o ARecord Book of Quantities will be prepared by the RPR, which includes individual
item summary pages, substantiating documents and calculations pages.

o The Project Manager will visit the project site on a monthly basis to check the
Quantity Book, Field Measurements and Pay Requisitions.

o Itis assumed the RPR will be allowed to utilize the contractor’s survey equipment
to complete earthwork measurements. It is further assumed that the contractor
will provide a rod man, if needed, to assist with these efforts.

A-11. Advertising the project for bidding will occur in the spring of 2018.

A-12. The Contractor’s construction contract will have a duration of 170 calendar days (24
weeks) to achieve substantial completion and an additional 30 days (which equates to a
project total of 200 calendar days or 28 weeks) to achieve final completion starting during
the summer or fall of 2018 with all on-site work occurring between 7 AM to 7 PM, Monday
through Friday. The first 12 weeks of the construction contract duration are expected to

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A-13.

A-14.

A-15.

A-16.

A-17.
A-18.

A-19.

A-20.

be used for submittals, utility coordination and project start-up (i.e. no on-site work).
The Contractor’s on-site construction duration is expected to require the remaining
contract days or 12 weeks to achieve substantial completion and an additional 4 weeks
(16 weeks total) to achieve final completion.

Our on-call consultation services by staff members other than the part-time RPR will be
based on the contractor's full contract duration of 200 calendar days (28 weeks) to
achieve final completion. On average, 2 hours of on-call consultation will be required per
week.

Dispute resolution during construction between Client and Contractor will not include
mediation, arbitration or litigation. Dispute resolution will be solely handied between the
Client, Contractor and Engineer as necessary. Should the dispute resolution escalate to
a point where mediation, arbitration or litigation is required, Hoyle, Tanner’s fees and
rates may be renegotiated should Client require participation in the proceedings.

Close to full-time construction observation services will be provided. For budgetary
purposes, Hoyle, Tanner's intent is to staff the project by providing an Engineer III. For
budgetary purposes, this will include 34 hours per week, including 1 hour per day of
travel, with the amount of time in any one day adjusted to the work taking place at the
site. Individual time on site may vary from 2 to 8 hours depending upon construction
activities. 5 site visits for construction observation will be required every week for the
contractor's on-site construction duration of 12 weeks to achieve substantial completion.
Four, six-hour visits will also be included for Project Manager III. An additional 4 site
visits will be required during the time required for the contractor to achieve final
completion. Please note that depending upon the actual construction schedule, staff
availability and other factors, the personnel assigned to provide construction observation
services may differ from the above.

The Contractor will submit invoices on a monthly basis. If a smaller increment of payment
applications is requested (i.e. bi-monthly) and amendment to this Agreement may be
required.

Consultant shall not be responsible for acts or omissions of the Contractor(s).
Consultant shall not be responsible for site security or site safety.

Consultant shall not be responsible for failure of the Contractor to construct the project
in accordance with the construction Contract documents.

Approval of payment to Contractor represents the Consultants judgment based on
information available and does not mean the Consultant has performed an exhaustive
inspection of the Contractor’s work; nor does recommendation of payment impose any
responsibility on Consultant to supervise or direct any activities of the Contractor, nor
any responsibility for the Contractor’s means and methods, safety programs or
compliance with laws and regulations.

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Exhibit B
INSURANCE

Consultant has the following Insurance coverages:
a. Workers’ Compensation $ 500,000 Each Accident

and Employers’ Liability $ 500,000 Disease-Each Employee
$ 500,000 Disease-Policy Limit

b. General Liability $ 1,000,000 Per claim
Commercial Package $ 2,000,000 Annual Aggregate
c. Umbrella $ 10,000,000 Each Occurrence
$ 10,000,000 Aggregate
e. Business Auto $ 1,000,000 Each Occurrence
(Hired and Non-Owned) $ 2,000,000 General Aggregate
¢ 2,000,000 Products- Comp/Op Agg
$ 1,000,000 Personal & Adv Injury
$ 10,000 Med Exp (any one person)
f. | Professional Liability $ 3,000,000 Per claim
$ 3,000,000 Annual Aggregate

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EXHIBIT C
Compensation for Services

Client shall pay Consultant for services set forth in Exhibit A and in accordance with the provisions
of Article 4 of this Agreement as follows:

Actual Cost Plus Percent Fee Method of Payment

Construction Phase $ 83,592.00 Estimated Amount
Total Compensation $ 83,592.00 Estimated Amount

The total amounts include the Consultant's direct labor, overhead and percent fee of employees
engaged on the project, plus reimbursable expenses and Consultant's subconsultants, if any.
During the term of this Agreement, direct salaries may be adjusted as part of Hoyle, Tanner's
companywide revisions due to increases in cost of living as well as merit and shall not be limited
to employees assigned to provide services under this Agreement.

Reimbursable expenses include such items as transportation, postage, telephone, fax, printing
and equipment rental.

With approval of Client, Consultant may modify the amounts for individual phases to reflect
services actually provided by phase, which approval by Client will not be unreasonably withheld;
however, Consultant shall not exceed the total compensation without the approval of the Client.

Consultant shall bill for services based on direct labor charges plus overhead and percent fee,
reimbursable and subconsultant charges during the billing period.

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NHDOT FUNDING SUMMARY

The following is a summary of the total estimated project costs to date:

Preliminary Engineering (PE)

Feasibility Study Phase $36,547.20 $9,136.80 $45,684.00
Preliminary Design Phase $29,456.00 $7,364.00 $36,820.00
Final Design Phase $18,422.40 $4,605.60 $23,028.00
Bid Phase $3,464.00 $866.00 $4,330.00
PE Total $87,889.60 $21,972.40 $109,862.00
ROW Total
Construction (CON)
Construction Cost (EST.) $274,240.00 $68,560.00 $342,800.00
Construction Engineering $66,873.60 $16,718.40 $83,592.00
TOTAL $429,003.20 $107,250.80 $536,254.00

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EXHIBIT D
Schedule

Consultant shall perform the services indicated in Exhibit A in conformance with the following:

Construction Phase Services C-1- through C-3

« Project Startup, Shop Drawings,

Construction Administration 12 Weeks
e Resident Project Representative (RPR)
Services 12 Weeks
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APPENDIX A-3

METHOD OF PAYMENT

Adjustable Burdened Hourly Rates Consultant Name: Hoyle, Tanner & Associates, inc.

Adjustable Burdened Hourly Rates - Fixed Overhead Date: 12-Apr-18
X Fixed Burdened Hourly Rates

Cost Per Unit of Work

Cost Plus Fixed Fee

Lump Sum

Employee Names/Classifications & Rates
Please indicate the Employee Names/Classifications and rates that will be used to fulfill the requirements of this contract.
Allowable Direct
Actual Rate Paid} Labor Hourly Burdened Hourly
Employee Name & Classification 7 Rate Overhead Percent Fee Rate
165.07% 10.00%

Sean James - Project Manager Ill $61.00) $60.00 $99.04 $15.90 $174.95
Edward Weingartner - Discipline Lead $53.58 $60.00 $99.04) $15.90} $174.95
Jillian Semprini - Engineer It $37.48 $37.48 $61.87 $9.93 $109.26)
Joseph Ripley - Engineer III $34.93 $34.98 $57.74) $9.27 $101.99
Jacob Sparkowich - Engineer Il $31.16 $31.16 $51.44 $8.26 $80.86
Paul Dustin - CADD Technician IIl $34,37 $34.37 $56.73 $9.11 $100,22
Deb Coon - Administrative Professional II $27.12 $27.12 $44.77 $7.19 $79.08
*I certify that this rate is the actual rate paid to this employee under this firm's payroll.
By Date:___4/12/2018

Sean T. James, P.E. - Vice President

| certify that the foregoing signature is true and accurate, and if electronic, | further certify that it (a) is intended to have the same force as a

manual signature, (b) is unique to myself, (c) is capable of verification, and (d) is under the sole control of myself.

Revised 5/31/12

MINE FALLS PEDESTRIAN BRIDGE

#: 902603
2F1112018.

EXPENSES:
TRAVEL- MILEAGE, ETC.
POSTAGE & COMMUNICATION
PRINTING

LOOGINS AND MEALS
TESTING EQUIPMENT RENTAL

AL
SW COLE
(SUBCONSULTANT)
(SUBCONSULTANT)
(SUBCONSULTANT)

AL!

TASK DESCRIPTIONS

NOT USED

NOTUSED

MANAGER | DISCIPLINE
o1 LEAD

$60.00

NOT USED
553.56 $0.00

150 Dow Street

ENGINEER
m
$98.23

Cake. By:

CONSTRUCTION PHASE Check By:

$3116

capo

TECHNICIAN Il
$34.37

03101 -

ADMINISTRATIVE
PROFESSIONAL II NOT USED NOT USED NOTUSED NOT USED
$27.12

DIRECT LABOR COSTS:

TOTAL DIRECT LABOR $26,117
OVERHEAD AND PAYROLL BURDEN 168 7%

TOTAL DIRECT LABOR AND OVERHEAD

PERCENT FEE: 108,

SUBTOTAL DIRECT LABOR & FIXED FEE:

SUBCONSULTANTS:
includes admin. fex of of

SUBTOTAL DIRECT LABOR, FIXED FEE, SUBCONSULTANTS:

REIMBURSABLE EXPENSES:
includes admin. fea of O%

TOTAL:

1227