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Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 5/18/17

Re: Award of 25 Crown Street Park and Ride Construction

Pursuant to NRO § 5-90 (E) which states that approval by the Finance Committee of a contract award in
excess of $1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled
meeting for final approval prior to award of the contract, please consider the following. The Finance

Committee approved the award of the below referenced contract at their May 17, 2017 meeting. | request
the Board of Aldermen’s concurrence and approval for this purchase.

Award of 25 Crown Street Park and Ride Construction — Attached please find the Purchasing Manager’s
Memo #17-120 regarding this contract.

229 Main Street > PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 »° fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

S) THE CITY OF NASHUA Tre Cate City"

Financtal Services

Purchasing Department

May 11, 2017
Memo #17-120

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 25 CROWN ST PARK AND RIDE CONSTRUCTION (VALUE $1,653,175)
DEPARTMENT: 181 COMMUNITY DEVELOPMENT; FUND: NEW HAMPSHIRE DOT;

CONGESTION MITIGATION AND AIR QUALITY PROGRAM

Please see attached communication from Sarah Marchant, Community Development Division Director,
dated May 3, 2017 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Community Development Division Director and the Purchasing Department recommend the award of
the contract to George R Carin & Sons, Inc. of Windam, NH in an amount of $1,653,175.

Respectfully, 7 _->
\_.- an Koéken
Purchasing Manager

Cc: S. Marchant J. Graziano

229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 5/18/17

Re: Award of 2017 Sewer Replacement Program

Pursuant to NRO § 5-90 (E) which states that approval by the Finance Committee of a contract award in
excess of $1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled
meeting for final approval prior to award of the contract, please consider the following. The Finance
Committee approved the award of the below referenced contract at their May 17, 2017 meeting. | request
the Board of Aldermen’s concurrence and approval for this purchase.

Award of 2017 Sewer Replacement Program — Attached please find the Purchasing Manager’s Memo
#17-112 regarding this contract.

229 Main Street * PO Box 2019 « Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

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THE CITY OF NASHUA The Gate City’

Financtal Services

Purchasing Department

May 11, 2017
Memo #17-112

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2017 SEWER REPLACEMENT PROGRAM (VALUE: $3,255,683)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITY: SEWER REHAB

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated April 20, 2017
for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (April 20, 2017) and the Purchasing Department recommend
the award of this contract to DeFelice Corporation of Dracut, MA in an amount of $3,255,683.

Respecttully, , a

. Sf f
Tht FhAEe -
( ‘Dan Kobken

Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

APPOINTMENT BY THE MAYOR

MAY 23, 2017

Business & Industrial Development Authority

Mark Prolman (Reappointment) Term to Expire: April 30, 2020
70 Crestwood Drive
Hollis NH 03049

John Stabile (Reappointment) Term to Expire: September 13, 2019
48 Lutheran Drive
Nashua, NH 03063

David Denehy (Reappointment) Term to Expire: September 1, 2019
56 Sherri Ann Avenue
Nashua NH 03064

Downtown Improvement Committee:

Simon Sarris (Reappointment) Term to Expire: December 31, 2019
23 Auburn Street
Nashua, NH 03064

Sy Mahfuz (Reappointment) Term to Expire: December 31, 2019
227%2 Main Street
Nashua NH 03060

Ron LaFleur (Reappointment) Term to Expire: December 31, 2019

93 West Pearl Street, #5
Nashua, NH 03060

| respectfully request that these appointments be confirmed.

Jim Donchess
Mayor

A regular meeting of the Board of Aldermen was held Tuesday, May 9, 2017, at 7:30 p.m. in the Aldermanic
Chamber.

President Brian S. McCarthy presided; City Clerk Patricia Piecuch recorded.
Prayer was offered by City Clerk Patricia Piecuch; Alderman Tom Lopez led in the Pledge to the Flag.

President McCarthy

Before | ask the Clerk to take the roll, Alderman Cookson is participating by telephone and under the
terms of the state law that allows him to do that, he needs to explain why he can’t attend, if he can hear
us, and who he is with, if anyone.

Alderman Cookson stated the reason he could not attend, confirmed that he could hear the proceedings and
stated who was present with him.

President McCarthy
Acknowledged that those present could hear Alderman Cookson as well.

The roll call was taken with 14 members of the Board of Aldermen present; Alderman McGuinness was recorded
absent.

President McCarthy

Alderman McGuinness is in the hospital and was sufficient pain that he felt unable to dial in to be with us. | want to
wish him the best and a speedy recovery.

Alderman Cookson was not in attendance but participated in the meeting via telecommunication.
Mayor James W. Donchess and Corporation Counsel Steven A. Bolton were also in attendance.

President McCarthy

Before we begin | am going to recognize Alderman Wilshire to make a motion so we can accept
procedural motions without the roll call vote.

MOTION BY ALDERMAN WILSHIRE THAT THE RULES BE SO FAR SUSPENDED AS TO
ALLOW FOR THE ACCEPTANCE OF PROCEDURAL ACTIONS WITHOUT OBJECTION

A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman Wilshire, Alderman Clemons, Alderman Deane
Alderman Cookson, Alderman Dowd, Alderman Caron
Alderman Siegel, Alderman Schoneman, Alderwoman Melizzi-Golja
Alderman LeBrun, Alderman Moriarty, Alderman O’Brien,
Alderman Lopez, Alderman McCarthy 14
Nay: 0

MOTION CARRIED

Board of Aldermen — 5/09/17 Page 2

REMARKS BY THE MAYOR

Mayor Donchess

First this weekend there was a lot of very exciting and interesting activities downtown. We had the nu muse
music festival which featured a whole number of bands and musical performers with three stages. Paul Shea’s
estimate is that the festival drew 1200 to 1400 people. | was there and saw a number of Board members
there. | was there in the afternoon and in the evening. People seemed very enthusiastic. | think it went very
well for the downtown. One issue was that it was raining very hard through the morning up until about 12:00
p.m. to 1:00 p.m. When we kicked off the pianos, which are another good thing that happened downtown, at
11:30 a.m. or 12:00 p.m., it was raining hard. Alderman Siegel came to provide a rendition, but we were all
getting a little bit wet. Had it not been raining so hard through the first part of the day, | think the music festival
would have drawn even more people. Fortunately the rain did abate by about 1:00 p.m. or 2:00 p.m., and then
therefore people began to arrive. | thought it was overall a very successful event. Paul Shea and Ben Reddick
who were in charge of the event did | think an extremely good job with it.

On tonight’s agenda, Mr. President, we have some appointments. Very good people have agreed to serve:
Gene Porter on the Conservation Commission, Lauren Osowski on Cultural Connections Committee, Judy
Carlson for the Arts Commission, and Jay Welch and Efstathia Booras as alternates on the Zoning Board of
Adjustment. | want to thank all of them for being willing to serve and coming in to be sworn in right away. We
really rely on volunteers to make city government effective so | really appreciate their volunteering, and | know
the committee was interested in their testimony when they came before the committee.

Next, | did testify today in favor of the full day kindergarten funding bill. Two versions of the bill have been
pending before the legislature, one sponsored by Governor Sununu, which would provide a $9 million fixed
amount targeted to communities with more free and reduced lunch children, of which we have a good number.
Nashua’s share of that program, if the Governors version were to pass, appears would be $655,000 of
additional adequacy grant to help pay for full day kindergarten. There is another version of the bill which, on a
policy basis, passed the House. That would appropriate $14 million. Nashua would realize more than
$655,000 under that bill, but the amount is a little more fluid, people had a little more difficulty. It appears that
our share of that would be $887,000. If these bills can pass through the House Finance Committee and be
financed, go back to the Senate where there is broad bi-partisan support, Nashua stands to gain significantly
from those efforts. | appreciate Governor Sununu and really the entire state business community who is
supporting this. Tracy Hatch was there with me today to testify in favor of the Nashua business community.

There is a Ward 5 Town Hall tomorrow. | invite anyone who would like to come to that at the Main Dunstable
School at 7:00 p.m. | would very much welcome your attendance.

Finally, | wanted to wish Alderman McGuinness the best and hope that he recovers and gets out of the hospital
as soon as possible.

RESPONSE TO REMARKS OF THE MAYOR - None

RECOGNITION PERIOD — None

READING MINUTES OF PREVIOUS MEETINGS AND PUBLIC HEARING

There being no objection, President McCarthy declared the minutes of the Board of Aldermen
meetings of April 25, 2017, and May 2, 2017, and the public hearing conducted by the Budget
Review Committee on April 24, 2017, accepted, placed on file and the readings suspended.

Board of Aldermen — 5/09/17 Page 3
COMMUNICATIONS
There being no objection, President McCarthy declared that all communications be read by title only.

From: Camille Pattison, Transportation Manager
Re: Request for Suspension of Rules: R-17-094

There being no objection, President McCarthy accepted the communication and placed it on file.

There being no objection, President McCarthy suspended the rules to allow for the introduction of
a communication received after the agenda was prepared.

From: Brian S. McCarthy, President, Board of Aldermen
Re: Environment and Energy Committee Appointment

There being no objection, President McCarthy accepted the communication, placed it on file and
appointed Alderwoman Mary Ann Melizzi-Golja as his designee to the Environment and Energy
Committee

From: Jamie Turbyne
Re: In Support of a Performing Arts Center

There being no objection, President McCarthy accepted the communication and placed it on file.
PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS EVENING
None

PETITIONS

Petition for Street Acceptance: Northwest Boulevard Extension
e Committee on Infrastructure Recommends: Granting Petition

MOTION BY ALDERMAN SCHONEMAN TO GRANT THE PETITION FOR STREET ACCEPTANCE
FOR NORTHWEST BOULEVARD EXTENSION

A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman Wilshire, Alderman Clemons, Alderman Deane
Alderman Cookson, Alderman Dowd, Alderman Caron
Alderman Siegel, Alderman Schoneman, Alderwoman Melizzi-Golja
Alderman LeBrun, Alderman Moriarty, Alderman O’Brien,
Alderman Lopez, Alderman McCarthy 14
Nay: 0
MOTION CARRIED

NOMINATIONS, APPOINTMENTS AND ELECTIONS - None

Board of Aldermen — 5/09/17 Page 4

REPORTS OF COMMITTEE

Budget Review Committee... ee ceceeeeeecteeeeeeeeeeeeeeeeeeeeeeeenees 04/24/17

There being no objection, President McCarthy declared the report of the April 24, 2017, Budget Review
Committee accepted and placed on file.

Budget Review Committee... ee ceceeeeeecteeeeeeeeeeeeeeeeeeeeeeeenees 04/27/17

There being no objection, President McCarthy declared the report of the April 27, 2017, Budget Review
Committee accepted and placed on file.

Committee on Infrastructure.........0..0.. ccc ceccecccecccecccecececeetececececereeeaceress 04/26/17

There being no objection, President McCarthy declared the report of the April 26, 2017, Committee
on Infrastructure accepted and placed on file.

Personnel/Administrative Affairs Committee .......00..0..0c cc ccccececcceeceeeeeeeees 05/01/17

There being no objection, President McCarthy declared the report of the May 1, 2017, Personnel/
Administrative Affairs Committee accepted and placed on file.

There being no objection, President McCarthy suspended the rules to allow Alderman Wilshire
to give an oral report of the Human Affairs Committee meeting held May 8, 2017, regarding
R-17-094.

Alderman Wilshire gave an oral report of the Human Affairs Committee meeting of May 8, 2017,
regarding Resolution R-17-094

There being no objection, President McCarthy declared the oral report accepted and
placed on file.

WRITTEN REPORTS FROM LIAISONS — None

CONFIRMATION OF MAYOR'S APPOINTMENTS

Conservation Commission

MOTION BY ALDERMAN CLEMONS TO CONFIRM BY VOICE VOTE THE APPOINTMENT OF GENE
PORTER, 77 CONCORD STREET, NASHUA, TO THE CONSERVATION COMMISSION FOR A TERM
TO EXPIRE DECEMBER 31, 2019

A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman Wilshire, Alderman Clemons, Alderman Deane
Alderman Cookson, Alderman Dowd, Alderman Caron
Alderman Siegel, Alderman Schoneman, Alderwoman Melizzi-Golja
Alderman LeBrun, Alderman Moriarty, Alderman O’Brien,
Alderman Lopez, Alderman McCarthy 14
Nay: 0

MOTION CARRIED

Board of Aldermen — 5/09/17 Page 5

President McCarthy declared Gene Porter duly appointed to the Conservation Commission for a term to expire
December 31, 2019

Oath of Office administered by Corporation Counsel.
Cultural Connections Committee
MOTION BY ALDERMAN LOPEZ TO CONFIRM BY VOICE VOTE THE APPOINTMENT OF LAUREN
OSOWSKI, 14 ARTILLERY LANE, NASHUA, TO THE CULTURAL CONNECTIONS COMMITTEE FOR
A TERM TO EXPIRE DECEMBER 31, 2019
A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman Wilshire, Alderman Clemons, Alderman Deane
Alderman Cookson, Alderman Dowd, Alderman Caron
Alderman Siegel, Alderman Schoneman, Alderwoman Melizzi-Golja

Alderman LeBrun, Alderman Moriarty, Alderman O’Brien,
Alderman Lopez, Alderman McCarthy 14

Nay: 0
MOTION CARRIED

President McCarthy declared Lauren Osowski duly appointed to the Cultural Connections Committee for a
term to expire December 31, 2019.

Oath of Office administered by Corporation Counsel.
Nashua Arts Commission
MOTION BY ALDERMAN LEBRUN TO CONFIRM BY VOICE VOTE THE APPOINTMENT OF JUDITH
CARLSON, 15 MANCHESTER STREET, NASHUA, TO THE NASHUA ARTS COMMISSION FORA
TERM TO EXPIRE APRIL 1, 2020
A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman Wilshire, Alderman Clemons, Alderman Deane
Alderman Cookson, Alderman Dowd, Alderman Caron
Alderman Siegel, Alderman Schoneman, Alderwoman Melizzi-Golja
Alderman LeBrun, Alderman Moriarty, Alderman O’Brien,
Alderman Lopez, Alderman McCarthy 14
Nay: 0
MOTION CARRIED

President McCarthy declared Judith Carlson duly appointed to the Nashua Arts Commission for a term to
expire April 1, 2020.

Oath of Office administered by Corporation Counsel.