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AGENDA MEETING OF THE BOARD OF ALDERMEN MAY 23, 2017

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PRESIDENT BRIAN S. McCARTHY CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK PATRICIA PIECUCH
PLEDGE TO THE FLAG LED BY ALDERMAN DON LEBRUN
ROLL CALL
REMARKS BY THE MAYOR
RESPONSE TO REMARKS OF THE MAYOR
RECOGNITIONS
R-17-103
Endorsers: Mayor Jim Donchess
Board of Aldermen
RECOGNIZING KYLE BEDINGER AND NAMING THE LITTLE LEAGUE FIELD
AT MEMORIAL PARK ON LEDGE STREET “KYLE BEDINGER FIELD”

READING OF MINUTES OF PREVIOUS MEETING AND PUBLIC HEARING

Board of Aldermen ...... 2.0... ti i ii ii ii iii iii iiiiiiietieree re 05/09/2017
Human Affairs Committee Public Hrg......... 0.0... 0c cee cee cee cee cee cee eee eee eee 05/08/2017
Budget Review Committee Public Hrg..............ccececceeeeeeeeecsseteeeeeeeeeeeeeaes 05/15/2017

COMMUNICATIONS

From: John Griffin, Chief Financial Officer
Re: Uncompleted Projects Status Report

From: Mayor Jim Donchess
Re: Award of 25 Crown Street Park and Ride Construction

From: Mayor Jim Donchess
Re: Award of 2017 Sewer Replacement Program

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE
ACTED UPON THIS EVENING

PETITIONS - None
NOMINATIONS, APPOINTMENTS AND ELECTIONS
Appointments by the Mayor

REPORTS OF COMMITTEE

Budget Review Committee... ccccccccccccecccnsnstceeeeeeeeeeecetsteeeeeeeeeeeeias 05/04/2017
Budget Review Committee. ............. cc ccccccccccccecceneeseeeeeeeeeeeeeststeeeeeeeeeeeeaas 05/15/2017
Budget Review Committee... ccccccccccccecccnsnstceeeeeeeeeeecetsteeeeeeeeeeeeias 05/18/2017
FINANCE COMMITEE... ccc cece cece ee eeeeeeeeeeeceeeceeeeeeeeeeeceeeeesceescceseeeeceess 05/17/2017
Human Affairs COMMIttee. 0.0... cece ccc cee eects cette teeeeeeeeeseeeeeeeeeaeeeeeeeees 05/08/2017

WRITTEN REPORTS FROM LIAISONS

14. CONFIRMATION OF MAYOR'S APPOINTMENTS

UNFINISHED BUSINESS — RESOLUTIONS

R-17-095
Endorsers: Mayor Jim Donchess
Alderwoman Mary Ann Melizzi-Golja
Alderman June M. Caron
Alderman Richard A. Dowd
Alderman Tom Lopez
Alderman-at-Large Michael B. O’Brien, Sr.
AUTHORIZING THE MAYOR TO APPLY FOR AND EXPEND THE COMMUNITY DEVELOPMENT
BLOCK GRANT (“CDBG”) AND HOME INVESTMENT PARTNERSHIP PROGRAM FUNDS FOR
FISCAL YEAR 2018
e Human Affairs Committee Recommends: Final Passage as Amended

R-17-097

Endorsers: Alderman Richard A. Dowd

Alderman-at-Large Lori Wilshire

Alderman Tom Lopez

Alderman-at-Large Michael B. O’Brien, Sr.

Alderman-at-Large Brian S. McCarthy
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED
THE AMOUNT OF ONE MILLION TWO HUNDRED THOUSAND DOLLARS ($1,200,000) FOR
ROOF REPLACEMENT WORK AT FAIRGROUNDS MIDDLE SCHOOL AND LEDGE STREET
ELEMENTARY SCHOOL

e Budget Review Committee Recommends: Final Passage

R-17-099
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
APPROVING A FIRST AMENDMENT TO TOWER REPLACEMENT AGREEMENT WITH
VERIZON WIRELESS

e Finance Committee Recommends: Final Passage

R-17-101

Endorsers: Mayor Jim Donchess

Alderman-at-Large Lori Wilshire

Alderman Tom Lopez

Alderman-at-Large Michael B. O’Brien, Sr.

Alderman Don LeBrun

Alderwoman Mary Ann Melizzi-Golja

Alderman June M. Caron

Alderman Richard A. Dowd
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $808,298 FROM THE
STATE OF NEW HAMPSHIRE DEPARTMENT OF HEALTH AND HUMAN SERVICES
INTO PUBLIC HEALTH AND COMMUNITY SERVICES GRANT ACTIVITY “FY2018
AND FY2019 PUBLIC HEALTH NETWORK SERVICES”

e Anticipated Recommendation from Human Affairs Cmte Mtg of 5/23/2017

R-17-102

Endorsers: Mayor Jim Donchess

Alderman June M. Caron

Alderwoman Mary Ann Melizzi-Golja

Alderman Richard A. Dowd

Alderman-at-Large Lori Wilshire

Alderman Ben Clemons

Alderman Ken Siegel

Alderman Don LeBrun

Alderman-at-Large Michael B. O’Brien, Sr.

Alderman Tom Lopez

Alderman-at-Large Brian S. McCarthy
RELATIVE TO THE TRANSFER OF $25,000 FROM DEPARTMENT 194 — CONTINGENCY,
ACCOUNT 70100 —- GENERAL CONTINGENCY TO FY 17 DEPARTMENT 109 — CIVIC &
COMMUNITY ACTIVITIES, ACCOUNTING CLASSIFICATION 56 — OUTSIDE AGENCIES
FOR THE PURPOSE OF DONATING TO THE NASHUA ASSOCIATION FOR THE ELDERLY

e Budget Review Committee Recommends: Final Passage

UNFINISHED BUSINESS — ORDINANCES
NEW BUSINESS — RESOLUTIONS

R-17-104
Endorser: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF UP TO $300,000 FROM THE STATE
OF NEW HAMPSHIRE, DEPARTMENT OF TRANSPORTATION INTO TRANSIT GRANT ACTIVITY
“TRANSIT CAPITAL OUTLAY”

R-17-105
Endorser: Mayor Jim Donchess
UPDATING THE CITIZEN PARTICIPATION PLAN FOR HUD PROGRAMS TO REFLECT
ASSESSMENT OF FAIR HOUSING REQUIREMENTS

R-17-106
Endorser: Alderman-at-Large David W. Deane
AUTHORIZING THE CITY TO ENTER INTO AN AGREEMENT AND CONSENT TO JOINT USE
WITH EVERSOURCE

NEW BUSINESS — ORDINANCES

O-17-039
Endorser: Alderman David Schoneman
AMENDING THE ZONING MAP BY EXPANDING THE HISTORIC OVERLAY DISTRICT BY
ADDING GREELEY PARK

PERIOD FOR GENERAL PUBLIC COMMENT

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

AMENDED
R-17-095

RESOLUTION

AUTHORIZING THE MAYOR TO APPLY FOR AND EXPEND THE COMMUNITY
DEVELOPMENT BLOCK GRANT (“CDBG”) AND HOME INVESTMENT
PARTNERSHIP PROGRAM FUNDS FOR FISCAL YEAR 2018

CITY OF NASHUA

In the Year Two Thousand Seventeen
RESOLVED by the Board of Aldermen of the City of Nashua

That the Mayor be, and hereby is, authorized to file an application with the U.S.
Department of Housing and Urban Development (“HUD”) for the annual Community
Development Block Grant (“CDBG”) under the provisions of Title I of the Housing and
Community Development Act of 1974, as amended, and the HOME Investment Partnership
Program under the provisions of Title II of the Cranston-Gonzales National Affordable Housing
Act, and to execute all understandings, assurances and agreements as required therein;

That the following CDBG activities shall be carried out with an estimated annual grant of
$611,000; estimated program income of $40,000; and reprogrammed funds in the amount of
$109,174.45, as described herein, for a total of $760,174.45. All activities are more fully
described and shall be consistent with the proposals contained in the communications to the
Human Affairs Committee dated February 9, 2017;

Reprogrammed Funds:

FY16 Bridges $13,910.00
FY16 Construction Management $264.45
FY17 Nashua Heritage Rail Trail $95,000.00

Activities to be funded in FY18:

1. Public Services - $91,650
Support of human service programs principally benefiting lower-income persons of
Nashua. Amount shall not exceed 15% of the entitlement award.

2. Boys and Girls Club - $15,000
Installation of new playground and associated site prep at One Positive Place.

AMENDED

RESOLUTION R-17-095

3. Bridges - $13,862.50
Kitchen renovation in main facility located at 33 E. Pearl St.

4. Greater Nashua Mental Health Center (GNMHC) - $40,000
Re-pave parking lot and additional parking lot lighting at the 440 Amherst St. Clinic

5. Nashua Children’s Home - $10,000
Exterior painting of dormitory for adolescent girls located at 86 Concord Street.

6. Nashua Police Athletic League (PAL) - $20,000
Repair/resetting of granite entry stairs and support columns located at 52 Ash Street.

7. Nashua Soup Kitchen - $50,000
Reconstruction of Ash Street Emergency Shelter, subject to feasibility and all local
approvals to reconstruct versus rehabilitation.

8. The Salvation Army - $39,998
Reconstruct existing bathrooms within the community center at 1 Montgomery Ave to
make ADA compliant. Project cost shall be pro-rated to reflect 24 CFR 570.200(G) which
prohibits the funding of inherently religious activities; CDBG costs shall not exceed 73%
of total project costs.

9. Contingency - $5,000.95
Reserve funds that may be applied to any of the activities described herein for unforeseen
costs. Funds may be directed to other unforeseen eligible community needs, subject to
Board of Aldermen approval. Contingency budget may be adjusted to reflect an increase
or decrease in the annual CDBG allocation, as announced by HUD following approval of
this Resolution.

10. CDBG Grant Administration - $130,200
General administration and planning costs of carrying out the CDBG and other related
HUD projects by the Urban Programs Department, including but not limited to regulatory
compliance monitoring, IDIS management, preparation of required grant reports,
advertising, recording fees, etc. Amount shall not exceed 20% of the entitlement award
plus actual program income received during the program year.

11. Project Delivery - $117,000
Construction management related to physical CDBG projects and Housing Improvement
Program, including but not limited to the direct cost of the Urban Programs Department
staff to conduct environmental reviews, drafting scope of work, preparation of bid
documents, bidding, construction management and Davis Bacon compliance.

12. Housing Improvement Program (HIP) - $40,000

Financial and technical assistance to eligible, low-moderate income, owner-occupants in
the form of deferred payment loans for essential repairs of 1-4 family residential
properties. Minor rehab including code and safety corrections, repairs, accessibility, etc.
Repayment of prior HIP loans, in excess of annual estimated program income, shall be
added to this loan pool during the program year.

AMENDED
RESOLUTION R-17-095

13. Salem Street Tot Lot - $40,000
Rehabilitation of neighborhood park to include new play structures, safety surfaces and
lighting.

14. Crown Hill Pool Lining - $100,000
Resurfacing of pool and associated concrete repairs.

15. Court Street Fire Station Rehabilitation - $ 47.463
Rehabilitation of historic fire station to minimum code and safety standards for use as a

community resource.

That all open and active CDBG activities from previous Action Plans be carried forward and

entered in the FY18 Action Plan as applicable; and

That the following HOME activities be carried out with an estimated annual grant of

$290,000:

1.

HOME Grant Administration - $29,000

Administration of the HOME Program by the Urban Programs Department, including
determining eligibility, technical assistance to participants, compliance with program
regulations, underwriting, preparation and review of construction specs, environmental
review, long-term monitoring and reporting to HUD.

Community Housing Development Organization (CHDO) Reserve - $43,500

‘Mandatory set aside, equal to 15% of the annual grant, for specific activities to be undertaken

by a private nonprofit, community-based organization that has staff with the capacity to
develop affordable housing for the community it serves. In order to qualify for designation as
a CHDO, the organization must meet certain requirements pertaining to their legal status,
organizational structure, capacity and experience as it relates to the project they are
developing.

Affordable Housing Development - $217,500

Acquisition, rehabilitation and /or conversion of residential and/or non-residential buildings
to create affordable rental and/or home-owner housing, occupied by HOME-eligible
households. Projects may be developed by non-profit, for-profit, public or private entities.

That the HOME activities above will be adjusted proportionately to reflect an increase or

decrease in the annual HOME allocation, as announced by HUD following approval of this
Resolution.

City of Nashua

FINANCIAL SERVICES DIVISION

229 Main Street - Nashua, NH 03060 (603) 589-3170
Fax (603) 589-3209

DATE: May 15, 2017
TO: Mayor Jim Donchess

Members of the Board of Aldermen
FROM: John Griffin, Chief Financial Officer
SUBJEC Uncompleted Projects Status Report

NRO 5-134-c requires the Financial Services Division to submit an annual report to the
Board of Aldermen concerning the status of all uncompleted projects.

Please find attached the FY2017 Uncompleted Project Status Report. The information
contained in the report has been reviewed by members of the Financial Services

Division.

If you have any questions, please feel free to contact me at X3173 or the Director of the
appropriate division/department.

Cc: Division Directors

Uncompleted Project Status Report

Division

Community Development
Financial Services
Information Technology
Police

Fire

Other Public Safety

Public Works

Public Library

Education

City of Nashua
Fiscal Year 2017

Table of Contents

Department

Community Development
City Building Maintenance
Information Technology
Police

Fire

Citywide Communications
Engineering

Streets

Parks & Recreation

Solid Waste

Wastewater

Public Library

School

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City of Nashua, New Hampshire
Uncompleted Project Status Report

Fiscal Year 2017

Division:

Department:

Community Development
Community Development

Per NRO 5-134-c, the Financial Services Division shall report to the Board of Aldermen the status of all uncompleted projects.

"Project type" as defined by the ordinance is any one of the following:

(1) An endeavor requiring expenditure in excess of $50,000

(2) The purchase, construction, replacement or rehabilitation of any physical facility,

bridges, and sewerage, with an anticipated life in excess of ten (10) years

(3) The acquisition of tangible personal property with an anticipated life in excess of ten (10) years

(4) The acquisition of land or any interest in land

(5) Surveys or studies relative to the aforementioned categories

(6) Contractual services provided to the city

including but not limited to, roads, buildings,

Funding
Activity # Account Source of Fundin Budget Funds Funds Percent Required
Project Accounting Unit (if applicable) Name 9 Amount Expended Encumbered Complete | toe Complete
Project Name Type Brief Description of Project Project
Construction of a park and ride
and accessory facilities at up to
. two Nashua locations to support Capital Project - 5
CMAQ - Park & Ride (2) & (4) car pool, van pool, intercity bus 83.3100 2020 CMAQ - Park & Ride State/Federal Grant Funds 6,500,000 | $ 1,569,609 | $ 82,343 24%! $ 4,848,049
and passenger rail modes.
R-12-030
Revenue from Other Sources 15,417
Contruction of a multi-use path 4 “act -
and pedestrian bridge to eiaaaiiiale
NHDOT-Tap Grant (2) _|connect the Heritage Rail Trail 81.3080 2014 Transportation State/Federal Grant Funds 431,746 | $ 33,253 | $ 715 8%] $ 497,401
and Mine Falls Park P
Alternate Grant
reacreational area
R-15-122 Revenue from Other Sources 107,936 | $ 8,313
. . Capital Project -
oon powntwon Master Plan | (4) salar pamfces for oo 81.1001 1280 2017 Downtown General Fund Appropriations 50,000 | $ - 0% 50,000
paate wntown Mas n Upaate Master Plan Update
. oy: . Capital Project -
Replacement of eight Gilling (3) [Replacement of Nashua Transit 86.3120 5307/5310/5339 |Nashua Transit State/Federal Grant Funds 3,676,071 | $ 1,985 | $ 3,969,776 0.06%] $ 2,080
CNG Buses fixed route CNG buses .
Rolling Stock
General Fund Appropriations 298,266 | $ 496

Page 2 of 13

City of Nashua, New Hampshire
Uncompleted Project Status Report

Fiscal Year 2017

Division:

Department:

Financial Services

City Buildings

Per NRO 5-134-c, the Financial Services Division shall report to the Board of Aldermen the status of all uncompleted projects.

“Project type” as defined by the ordinance is any one of the following:

(1) An endeavor requiring expenditure in excess of $50,000

(2) The purchase, construction, replacement or rehabilitation of any physical facility,

bridges, and sewerage, with an anticipated life in excess of ten (10) years

(3) The acquisition of tangible personal property with an anticipated life in excess of ten

(4) The acquisition of land or any interest in land

(5) Surveys or studies relative to the aforementioned categories

(6) Contractual services provided to the city

(10) years

including but not limited to, roads, buildings,

Funding
. Project . a ae . Accounting Unit Activity # Account . Budget Funds Funds Percent Required
Project Name Type Brief Description of Project /Account (if applicable) Name Source of Funding Amount Expended Encumbered Complete to Complete
Project
City Hall Plaza Renovations} (2) |City Hall Plaza Renovations TF29.7078 2017 Capital Project - General Fund Appropriations |$ 62,000] $ 44,774 | $ 15,391 72% 1,835
y ty . City Hall Plaza Renovations Pprop , , , .

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