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PROPOSED AMENDMENTS FROM BUDGET MTG OF 9/6/2018
R-18-068

RESOLUTION

RELATIVE TO THE RE-APPROPRIATION OF FISCAL YEAR FY2019 ESCROWS

CITY OF NASHUA

In the Year Two Thousand and Eighteen

RESOLVED by the Board of Aldermen of the City of Nashua that the sum of
$2,435,591.52 as outlined in the attached FY19 Escrow Requests document be re-appropriated as
FY19 Escrows in compliance with procedures established in NRO 5-130 and recorded in a manner
consistent with previously established accounting procedures. The sources of said escrows shall
be FY18 unexpended appropriations as follows:

General Fund Operating Budgets — Unlike (Within Specific Departments) $ 215,591.52
General Fund Operating Budgets — Unlike (Other or Multiple Departments) _ 2,220,000.00
Total $ 2,435,591.52

The approved funds will be utilized only for the purposes set forth in the attached
FY19 Escrow Requests document. Prior to final passage, if the final FY18 departmental and/or
line item balance is determined to be less than any individual escrow request, then the lesser
amount will be the amount actually escrowed.

|

| City of Nashua | R-18-068
. Fiscal Year 2019 Escrow Unlike Requests Amended
Requiring Board of Aldermen Approval
Escrow
Line Department FROM DEPT Original Explanation For Request
‘No, | Reguestingthe Escrow | Fund Department Number| Budgeted Purpose | Escrow Request Amount
General Fund Operating Budgets - Funding within Specific Departments
1 [Board of Aldermen 1000 Board of Aldermen 102 Salaries To fund the cost of Aldermanic Chamber improvements $ 12,745.00
2 |Community Services 41000 Community Services 171 Other Expenses To fund a portion of the Community Health Improvement Plan Initiatives - Not Needed
3 Parks & Recreation 1000 Parks & Recreation 177 Supplies & Materials To fund the cost of playground equipment and/or improvements 20,000.00
4 {Community Development 1000 Community Development 175 Salaries To fund a portion of the Livable Nashua Dashboard 4,350.00
5 DPW/Engineering 1000 DPW/Engineering 160 Property Services To fund the costs of property management services 42,000.60
6 Streets 1000 Streets 161 Property Services To fund the cost of a tire machine & balancer 20,000.00
7 __|Streets 1000 Streets 161 Property Services To fund the cost of a two (2) speed radar feedback signs 10,000.00
8 | Parking 1000 Parking 166 Salaries To fund the cost of parking ice melt machine repair 5,060.00
3 Parking 1000 Parking 166 Salaries To fund the cost of a parking Gator plow 3,000.00
10 |Parks & Recreation 1000 Streets 177 Property Services To fund the cost of diesei tank removal 20,000.00
11. {Parks & Recreation 1000 Streets 177 Property Services To fund the cost of street planters 10,000.00
42 |Mayor 1001 Mayor 101 Computer Equipment To repurpose Arlington Street Computers to fund equipment and supplies 9,428.70
13. [Community Development 1010 Community Development 175 Consulting Services To repurpose the Greenhouse Study cost to fund the Livable Nashua Dashboard 5,150.00
14 |Community Development 1010 Community Development 179 Capital Improvements To repurpose the cost of river fountains to fund the cost of riverfront lighting 80,000.00 Added
15 Economic Development 1010 Economic Development 183 Other Services To repurpose the cost of a Business Database to fund subscriptions 3,917.82
16 |Subtotal $ 215,591.52
17
18 {General Fund Operating Budgets - Funding from Other or Multiple Departments
19 |Financial Services 1000 Various Various To transfer funds to CERF $ 1,325,000.00
20 {Financial Services 1000 Various Various To transfer funds to the City Buildings ETF 100,000.00
21 ‘|Financial Services 1000 Various Various To transfer funds to the Property & Casualty Internal Service Fund 200,000.00
22 {Financial Services 1000 Various Various To transfer funds to the School Department Retirement Reserve 200,000.00
23 {Streets 1000 Various Various To fund the cost of sidewalk improvements 100,000.00
24 |Community Development 1000 Various Various To fund the cost of riverfront invasive species removal 100,000.00
25 |Community Development 1000 Various Various To fund the cost of Tree Streets neigborhood improvements 25,000.00
26 |Community Development 1000 Various Various To fund 14 Court Street/Library courtyard improvments 150,000.00
27 |Economic Development 1000 Various Various To fund downtown concerts 20,000.00
28 |Subtotal $ 2,220,000.00
29
30 {Total $ 2,435,591.52

PROPOSED AMENDMENTS FROM INFRASTRUCTURE MTG OF 8/22/2018
O-18-007

ORDINANCE

PROHIBITING PLACING OR BLOWING YARD DEBRIS IN THE STREET

CITY OF NASHUA

In the Year Two Thousand and Eighteen

The City of Nashua ordains that Part II “General Legislation”, Chapter 285 “Streets and
Sidewalks”, Article IV “General Street and Sidewalk Regulation”, Section 285-28 “Placing snow
in street” of the Nashua Revised Ordinances, as amended, be hereby further amended by deleting
the struck-through language and adding the new underlined language as follows:

Ҥ 285-28. Placing snow or yard debris in street.

No person shall by himself ef or by his agent or agents throw, push, blow or put any
snow, efice, or yard debris, including but not limited to leaves, branches, and grass
clippings, into oraeress the right- of way of any way, street, lane, oralley or sidewalk.

e his-se A a as vaHe—This section
shall not apply to the following situations: (i) placement he has been directed or requested
by the Division of Public Works: or (ii) clean-up or collection of material is
simultaneously occurring. Any person who shall violate this section shall upon
conviction be subject to punishment as provided in § 1-12.”

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess, Mayor

Date: September 7, 2018

RE: — Report on Surplus and Overlay 2019

Although this report was due to the Board of Aldermen on or before September 1* in accordance
with NRO 5-136, I felt it best to obtain additional information on the revaluation of commercial
and industrial properties from KRT Appraisal before submitting this report.

Having received the additional information yesterday, I am providing you with our estimate of
overlay needed for FY19 ($3.0 million). Iam also providing you with the amount we have left
in the overlay from prior years ($2.7 million) and the overlay reserve ($1.5 million). See the
attached “Surplus Use and Overlay Notification.”

Also in accordance with NRO 5-135(B), I am providing the Board with an estimate of
unassigned fund balance as well as how much of that balance I propose to use to reduce the
anticipated tax rate. The unassigned fund balance 1s projected to be $34,838,600. Iam
recommending that we use $4,500,000 of the unassigned fund balance against the tax rate.

NRO 5-135(A) outlines a policy that a minimum 10% of a fiscal year’s appropriations be
maintained in undesignated general fund balance. As you can see in the “Surplus Use and
Overlay Notification” worksheet, the estimated unassigned fund balance is projected to be 11.5%
of the FY2018 fiscal year appropriations.

I will be submitting the resolution for your first meeting in September to propose the use of
$4,500,000 against the tax rate.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH. gov

Surplus Use and Overlay Notification

Line No. Unassigned Fund Balance:

1 Projected Balance 06/30/2018 $ 34,838,600
2 Apply to Tax Rate (4,500,000)
3 Adjusted Projected Balance 06/30/2018 $ 30,338,600
4
5
6 Total General Fund Appropriations $ 262,763,651
7
8 % Unassigned Fund Balance 11.5% (10% minimum per NRO 5-135)
9

10

11

12 Overlay Recap

13 Reserve $ 1,500,000

14 Prior Year Overlay Carryover 2,700,000

15 FY2019 3,000,000

16 Total Overlay Amount $ 7,200,000

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 9/6/18

Re: Contract for Landfill Gas Management Services

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their September 5, 2018 meeting. | am requesting the concurrence and approval of the full Board of
Aldermen for the award of the following contract:

Contract for Landfill Gas Management Services — Included is the Purchasing Manager’s Memo #19-050
dated August 30, 2018 regarding the award of this contract at the Finance Committee meeting. This is a
three (3) year contract.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www. NashuaNH. gov

B\ THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

August 30, 2018
Memo #19-050

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR LANDFILL GAS MANAGEMENT SERVICES (VALUE: $12,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
August 23, 2018 for the information related to this contract.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following special purchases: (7) Purchases under extensions of contracts when no price
increase exceeds 10%.

The Solid Waste Department Superintendent, Board of Public Works (August 23, 2018 meeting) and the

Purchasing Department recommend the award of this contract in an amount of $12,000 per year to
Sanborn Head and Associates, Inc. of South Windsor, CT. This is a three (3) year contract.

Respectfully,

Dan Kooken
Purchasing Manager

Coc: J Lafleur L Fauteux

229 Main Street * Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

Board of Aldermen

City of Nashua

229 Main Street Brian S. McCarthy
Nashua, NH 03061-2019 President, Board of Aldermen
(603) 589-3030

TO: Board of Aldermen
FROM: Brian S. McCarthy, President, Board of Aldermen
DATE: September 7, 2018

SUBJ: Performing Arts Center Steering Committee Appointment

Due to conflicting schedules, Alderman Wilshire has stepped down from the Performing Arts Center
Steering Committee. Alderwoman Melizzi-Golja has agreed to serve in her place, and with the
concurrence of the Board, | am hereby appointing her for a term to run concurrent with her term of
office as Ward 8 Alderman.

Thank you.

PETITION
FOR
STREET ACCEPTANCE

TO THE HONORABLE BOARD OF ALDERMEN OF THE CITY OF NASHUA:

Pursuant to the Nashua Revised Ordinances, Chapter 285, Article Ill, Sections 21-22, the
undersigned requests that the following described portion of:

PINE & CENTRAL STREETS

Said Pine Street is 40.00 feet wide and Central Street is 70.00 feet wide. A portion of the south side of Central
Street and the east side of Pine Street to be added to the Right of Way of the City of Nashua. As depicted on
plan entitled “City of Nashua Plan for Parcel 83-80 40 Pine Street* Prepared for the City of Nashua, By the
Land Surveyor for the City of Nashua, Dated May 31, 2018 and recorded at Hillsborough County Registry of
Deeds plan #

To be accepted for public use and maintenance:

POINT OF BEGINNING AT A DRILL HOLE SET ON THE SOUTHEASTERLY SIDE OF CENTRAL STREET,
SAID POINT THE PROPERTY CORNER OF LOT 83-79 AND NOW OR FORMERLY HINCH CROWLEY
REALTY, THENCE

$17°22’47°E A DISTANCE OF 2.0 FEET TO A DRILL HOLE SET, AT THE NORTHEASTERN POINT OF
THE LOT 83-80 AND NOW OR FORMERLY CITY OF NASHUA AND LOT 83-79 AND NOW OR FORMERLY
HINCH CROWLEY REALTY, THENCE

$71°07'13"W A DISTANCE OF 27.69 FEET TO A DRILL HOLE SET, AT THE ANGLE POINT OF LOT 83-80
NOW OR FORMERLY CITY OF NASHUA, THENCE

$43°51°17"W A DISTANCE OF 22.07 FEET TO AN IRON PIN SET, AT THE ANGLE POINT OF LOT 83-80
NOW OR FORMERLY CITY OF NASHUA, THENCE

$71°54’57°W A DISTANCE OF 3.66 FEET TO AN IRON PIN SET AT PINE STREET, AT THE PROPERTY
CORNER OF LOT 83-80 NOW OR FORMERLY THE CITY OF NASHUA, THENCE

N18°05’03”W A DISTANCE OF 12.06 FEET TO A DRILL HOLE SET AT THE INTERSECTION OF PINE
STREET AND CENTRAL STREET, THENCE

N71°07°13”E A DISTANCE OF 50.85 FEET TO AN IRON PIN AT THE POINT OF BEGINNING.

THE AREA OF THE PARCEL TO BE ADDED TO THE RIGHT OF WAY IS 237 S.F.

PETITION/STREET ACCEPTANCE:

oa

The street acceptance is being petitioned by: ; = i J
é { 4 / a
4 7 } NS if ; ae .
_la | 15 / 1¥ PPh fel LL DAL Atl AL
i DATE ~ “= “ PETITIONER
Z

! certify that ! have received a Mylar showing the limits of the street to be accepted and that said

street has been constructed in accordance with the approved plan.
Ly

(peng 13, 2018 idol ay

™ DATE CITY ENGINEER

Petition introduced at Board of Aldermen Meeting

DATE

Public Hearing conducted by the Committee on Infrastructure:

DATE TIME PLACE

Notice of this hearing was sent out to all abutters of that portion of the street for which acceptance
was requested, as listed on the attached list.

The foregoing petition was granted by the Board of Aldermen and Mayor on

DATE

Attest:

DATE CITY CLERK