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Board Of Aldermen - Agenda - 7/12/2022 - P38

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
38
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

WORK PLAN

In accordance with the Cooperative Service Agreement between the Cooperator and the United States
Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Wildlife
Services (WS), this Work Plan sets forth the objectives, activities and budget of this project during the
period of this agreement.

The APHIS WS program uses an Integrated Wildlife Damage Management approach (refetred to as
IPM or “Integrated Pest Management”) in which a series of methods may be used or recommended to
reduce wildlife damage. These methods include the alteration of cultural practices as well as habitat
and behavioral modification to prevent damage. However, controlling wildlife damage may require
that the offending animal(s) are killed or that the populations of the offending species be reduced.

Description of Daniage:

Four Hills Landfill-City of Nashua, NH. Accumulation of food waste at the landfill is an attractant for
gulls and turkey vultures. Birds attracted to the landfill have caused conflicts in neighborhoods
adjacent to and nearby the landfill.

Prograin Obiective

To reduce on and off-site conflicts associated with large concentrations of gulls, turkey vultures,
starlings, and woodchucks attracted to the Four Hills Municipal Landfill, Nashua, New Hampshire
through the conduct of an integrated wildlife harassment and monitoring project.

Pian of Action

i

Wildlife Services will staff the integrated bird damage management and monitoring program
five working days (8 hours) from July 1, 2022 through June 30, 2025 except government
holidays, mandatory scheduled training days, accrued annual leave, and under extreme
weather conditions.

Wildlife Services will provide bird harassment training as required of landfill personnel.

Wildlife Services will assist the City in obtaining a USFWS depredation permit for 2022-
2025. Wildlife Services will assume responsibility for processing the USFWS permit
application for the City’s signature.

Wildlife Services will continue monitoring efforts of wildlife activity and presence at the
nearby Ledgewood Hills condominiums and other surrounding areas deemed to be of concern
to the City and impacted by gulls, starlings or other birds associated with Four Hills Landfill
activities to assess the effectiveness of the integrated gull harassment program. Wildlife
Services will also conduct harassment activities at the Ledgewood Hills condominiums and
other identified nearby properties as necessary and agreed upon, to reduce gull activity and
associated damage to property.

Wildlife Services will conduct woodchuck control activities on landfill property to reduce
burrowing activity and potential damage to landfill property as requested.

Wildlife Services will conduct starling, pigeon, and house sparrow control activities on
landfill property, as requested, to reduce damage to buildings and equipment.

Wildlife Services will provide the City and other interested parties 2 summary report including,
recommendations of integrated harassment activities, as requested.

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P38

Board Of Aldermen - Agenda - 7/12/2022 - P39

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
39
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

Effective Dates:
The cooperative agreement shall become effective on July 1, 2022 and shall expire on June 30, 2023.

FINANCIAL PLAN
2022-2023

Cost Element Full Cost
Personnel Compensation $70,513.00
Travel -
Vehicles $ 4,015.38
Other Services -
Supplies and Materials $ 2,500.00
Equipment -
Subtotal (Direct Charges) $77,028.38
Pooled Job Costs 11.00% $ 8,473.12
Indirect Costs 16.15% $12,440.08
Aviation Flat Rate Collection -
Apreement Total $97,941.59
The distribution of the budget from this Financial Plan may vary as necessary to
accomplish the purpose of this agreement, but may not exceed: $97,941.59

Financial Point of Contact:

Jeff Lafleur, Superintendent
City of Nashua

Solid Waste Department
840W. Hollis St.

Nashua, NH 03062

Phone: (603)589-3410

Email: lafleur@nashuanh.gov

Lori Freeman

USDA, APHIS, WS

59 Chenell Drive, Suite 7
Concord, NH 03301
Phone: (603)223-6832
Lovi.Freeman@usda.gov

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P39

Board Of Aldermen - Agenda - 7/12/2022 - P40

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
40
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

Effective Dates:
The cooperative agreement shall become effective on July t, 2023 and shall expire on June 30, 2024.

FINANCIAL PLAN
2022-2023
Cost Element Full Cost
Personne! Compensation $77,359.70
Travel -
Vehicles $ 4,084.62
Other Services -
Supplies and Materials $ 3,000.00
Equipment -
Subtotal (Direct Charges) $84,444.32
Pooled Job Costs 11,00% $ 9,288.87
Indirect Costs 16.15% $13,637.76
Aviation Flat Rate Collection -
| Agreement Total $107,370.95
The distribution of the budget from this Financial Plan may vary as necessary to
accomplish the purpose of this agreement, but may nol exceed: $107,370.95

Financial Point of Contact:

Jeff Lafleur, Superintendent
City of Nashua

Solid Waste Department
840W. Hollis St.

Nashua, NH 03062

Phone: (603)589-3410
Email: lafleur@nashuanh.gov

Lori Freeman

USDA, APHIS, WS

59 Chenel! Drive, Suite 7
Concord, NH 03301
Phone: (603)223-6832

Lori.Freeman@usda.gov

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P40

Board Of Aldermen - Agenda - 7/12/2022 - P41

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
41
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

Effective Dates:
The cooperative agreement shall become effective on July 1, 2024 and shali expire on June 30, 2025.

FINANCIAL PLAN
2022-2023

Cost Element Full Cost
Personnel Compensation $81,0138.00
Travel -
Vehicles $ 4,138.46
Other Services -
Supplies and Materials $ 3,000
Equipment -
Subtotal (Direct Charges) $88,176.46
Pooled Job Costs 11.00% $ 9,699.41
Indirect Costs 16.15% $14,240.50
Aviation Flat Rate Collection -
Agreement Total $112,116.37
The distribution of the budget from this Financial Plan may vary as necessary to
accomplish the purpose of this agreement, but may not exceed: $112,116.37

Financial Point of Contact:

Jeff Lafleur, Superintendent
City of Nashua

Solid Waste Department
840W. Hollis St.

Nashua, NH 03062

Phone: (603)589-3410

Email: lafleur@nashuanh.gov

Lori Freeman

USDA, APHIS, WS

59 Chenell Drive, Suite 7
Concord, NH 03301
Phone: (603)223-6832
Lori.Freeman@usda.gov

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P41

Board Of Aldermen - Agenda - 7/12/2022 - P42

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
42
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

Jim Donchess

Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: June 28, 2022
Re: Award for a Contract Valuing in Excess of $1M — 2022 CIPP Lining Program

Pursuant to NRO: § 5-74/B: E. Approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting
for final approva! prior to award of the contract.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the July 6, 2022 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: 2022 CIPP (Cured-in-Place-Pipe) Lining Program to inspect
approx, 75,000 ft and line approx. 18,000 ft of sewer pipe and
rehab approx. 60 sewer structures

Value: not to exceed $1,412,170

Vendor: Kenyon Pipeline Inspection

Purchasing Memo#: 23-299 dated June 28, 2022

Contract Term: Click here to enter text.
Thank you.

229 Main Street | PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P42

Board Of Aldermen - Agenda - 7/12/2022 - P43

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
43
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330

229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
June 28, 2022
Memo #23-299
TO: Mayor Donchess

Finance Committee

SUBJECT: 2022 CIPP Lining in the amount not to exceed $1,412,170 funded from 81700

Infrastructure Improvements/Wastewater Fund

Please see attached communications from Daniel Hudson, City Engineer, dated June 16, 2022 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: 2022 CIPP (Cured-in-Place-Pipe) Lining Program to inspect approx. 75,000 ft and
line approx. 18,000 ft of sewer pipe and rehab approx. 60 sewer structures.

Value: not to exceed $1,412,170

Vendor: Kenyon Pipeline Inspection

Department: 169 Wastewater
Source Fund: 81700 Infrastructure Improvements/ Wastewater Fund

Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding IFBRFP for this project was issued on 5/19/2022 and the following proposais/bids
were received:

Vendor Location Amount Note
Kenyon Pipeline Inspection Queensbury, NY | $1,412,170.00
National Water Main Cleaning | Canton, MA $1,413,426.20
Inliner Solutions Fairfield, ME $1,992,960.00
Insituform Technologies Chesterfield, MO { $1,885,785.00

We recommend this project be awarded to the lowest total cost vendor who met the IFB specified
requirements. The Board of Public Works (6/16/2022 BPW meeting}, Division of Public Works: Wastewater,
and the Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: D Hudson
C O'Connor

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P43

Board Of Aldermen - Agenda - 7/12/2022 - P44

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
44
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 16, 2022

Daniel Hudson, P.E., City Engineer
Engineering Department

2022 CIPP Lining Program - Construction

To approve the award of the construction contract for the 2022 CIPP Lining Program to
Kenyon Pipeline Inspection, LLC of Queensbury, NY in the amount of $1,412,170.
Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Activity:
Sewer Rehab.

The annual sewer program addresses aged and failing sewer pipes and structures. The
2022 CIPP (Cured-in-Place-Pipe) Lining program is expected to video inspect
approximately 75,000 feet of sewer pipe, line approximately 18,000 feet of sewer pipe
and rehabilitate approximately 60 sewer structures. Pipe lining is significantly less
expensive and less disruptive than ful! pipe replacement, and is instrumental in
rehabilitating the City’s sewer infrastructure.

Four bids were received on June 7th as follows:

Kenyon Pipeline Inspection, LLC of Queensbury, NY $1,412,170.00

National Water Main Cleaning Co. of Canton, MA $1,413,426.20
Inliner Solutions, LLC of Fairfield, ME $1,992,960.00
Insituform Technologies, LLC of Chesterfield, MO $1,885,785.00

The low bid was reviewed and found to be acceptable. Kenyon been working in Nashua
since 2019 and has performed well on previous sewer projects. Work is scheduled to start
in August following contract approval.

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P44

Board Of Aldermen - Agenda - 7/12/2022 - P45

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
45
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

Jim Donchess

Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: June 29, 2022
Re: Multi-Year Contract Award — Copier Lease & Maintenance

Pursuant to NRO: § 5-74/B: Acontract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of A'dermen before the contract shall become binding on the

City.
The Finance Committee has approved and placed on file the notification of the award of the

referenced contract at the July 6, 2022 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Replacement/renewal for 4 coper leases for Wastewater, Human
Resources, Assessing & Legal
Value: $487.50 per month for a 60 month term to total $29,250
Vendor: Conway Office/Xerox Financial
Purchasing Memo#: 23-300 dated June 29, 2022
Contract Term: 7/1/22-6/30/27
Thank you.

229 Main Street PO Box 2019 « Nashua, New Hampshire 03061-2019
603.589.3260 | fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P45

Board Of Aldermen - Agenda - 7/12/2022 - P46

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
46
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (G03))S24-3253

June 29, 2022
Memo #23-300

TO: Mayor Donchess
Finance Committee

SUBJECT: Copier Leases & Maintenance in the amount not to exceed $29,250 funded from 54421
Coper Maintenance/General Fund

Please see attached communications from Dan McMullen, IT Manager of Technical Services, dated June
14, 2022 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Replacement/renewal for 4 coper leases for Wastewater, Human Resources,
Assessing & Legal

Value: $487.50 per month for a 60 month term to total $29,250

Vendor: Conway Office/Xerox Financial

Department: 122 Information Technology
Source Fund: 54421 Copier Maintenance/ General Fund

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(7} Purchases under extensions
of contracts when no price increase exceeds 10% per year.

The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: K Kleiner
J Graziano

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P46

Board Of Aldermen - Agenda - 7/12/2022 - P47

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
47
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Ms. Kelly Parkinson
Purchasing Manager, City of Nashua
229 Main St
Nashua, NH 03061-2019

Date: June 14, 2022
Re: Conway Office Xerox Lease & Maintenance Renewal
Ms. Parkinson,

This request is for the Conway 60 Month Lease Renewal/replacement for the following equipment.
Total: $29,250.00. Funding is General Fund, Property Services, Photocopier Lease - 54828

EQUIPMENT ON SERVICE AGREEMENT
QTY mer DESCRIPTION LOCATION

Abalrk CO1ISH? Adaline CUS? with Accessories NASHUA WASTEWATES “ALATMENT PLANT
3 SAVAML, ROAD
NASHUA, SH 03060

Anabre a0 Adabtx GataSh4? wth Auteionet CHY GF NASHUA HUMAN RESOURCES
foe MAG STRETT
NASHUA, NH 03060
1 Asura Caii5H? Atal CBTSH2 eth Actmsorut CY GT NASHUA
229 MAIN STREET
NASHUA, NH 03060
1 Anal C835? Altaure CS135H2 wen Accesories CITY OF NASHUA

229 MAIN ST
NASHUA, Nii GX060

Sincerely,

Dan McMullen
IT Manager Technical Services

Cc: Kimberly Kleiner, Director of Administrative Services

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P47

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