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THE CITY OF NASHUA Theleate Gyr

Financial Services

Purchasing Department

May 31, 2018
Memo #18-151

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: REFRIGERANT RECOVERY (CRC’S) SERVICES (VALUE: NOT-TO-EXCEED $20,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
April 26, 2018 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall exceed
$10,000 shall be purchased by formal, written contract from the lowest responsible bidder, after
due notice inviting bids.

The Solid Waste Department Superintendent, Recycling Coordinator, Board of Public Works (April 26,

2018 meeting) and the Purchasing Department recommend the approval of this contract in an amount
not-to-exceed $20,000 to Interstate Refrigerant Recovery, Inc. of Foxboro, MA.

an Kooken
Purchasing Manager

Cc: J Lafleur L Fauteux

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

A special meeting of the Board of Aldermen was held Wednesday, May 30, 2018, at 7:00 p.m. in the
Aldermanic Chamber.

President Brian S. McCarthy presided; Deputy City Clerk Judith Boileau recorded.

Prayer was offered by Deputy City Clerk Judith Boileau; Alderman-at-Large David C. Tencza led in the Pledge
to the Flag.

The roll call was taken with 14 members of the Board of Aldermen present; Alderman Ken Gidge and Alderman
Tom Lopez arrived after roll call at 7:02 p.m. and 7:03 p.m., respectively. Alderman-at-Large Brandon Michael
Laws was recorded absent.
PUBLIC HEARING
Amended, O-18-012
AMENDING THE FEE SCHEDULE OF THE CITY BUILDING REGULATIONS

As provided for in NRO 5-28, President McCarthy gave a brief explanation on Resolution
R-18-022 prior to hearing testimony from the public.

President McCarthy

The sole item on tonight’s agenda is a public hearing on amended ordinance 18-012 amending the fee
schedule of the City Building Regulations. To conduct the hearing | will turn the meeting over to the Chairman
of the Budget Committee but first | will invite the Deputy City Clerk to take her leave from us if she would like
to. | ask the Budget Clerk to take over.

Alderman O’Brien

Thank you.

Alderman Dowd

Let the record show that Alderman Gidge has arrived at 7:02. The Public Hearing is on the amended ordinance
O-18-012 amending the fee schedule of the City Building Regulations. Would Director Marchant and whoever
you would like to bring up come up so you can explain. Also, Alderman Lopez snuck in here at 7:03.

Sarah Marchant, Community Development Director

Good evening, thank you for having us. Sarah Marchant, Community Development Director and I'd like to
introduce Bill McKinney the Building Safety Manager. We are here before you with the update of the building
fee ordinance, it hasn’t been updated since 2007. We have had several discussions about this already and we
are happy to answer any questions you have. Itis pretty clear which fees are being proposed to be changed.
Alderman Dowd

Are there any questions relative to the ordinance that you would like to ask?

Alderman Tencza

If | could just ask generally how did you go about figuring the increases in cost. | am assuming, obviously, in

11 years the administrative costs go up but I’m not sure, did you use a guide or is this based on the amount of
time that the office puts into each application?

Special Bd. of Aldermen — 05/30/2018 Page 2
Bill McKinney, Building Department Manager

Bill McKinney, Building Official for the City. Most of our information was gained on studies through our
administrative expenses for the department; the time that it takes of in taking of permits, plan review, permit
issuance process and our inspection process. We also looked back through several years of what our costs
versus revenues for the Department were back to 2007 and we worked on our budget from there to come up to
our increases of what our threshold was to be between 15% and 20% of an increase overall. Individually you
will find that some of these fees were so drastically low that they needed to come up much higher than that.
Alderman Dowd

All set Alderman?

Alderman Tencza

Yes, thank you.

Alderman Dowd

Director Marchant, was your budget revenue calculated on this passing or does this have a slight increase in
your budget revenue?

Ms. Marchant

We would project if we could a slight increase to next year’s revenue. It was not included in the revenue
projections. | would say that the construction industry has its ups and downs regularly. So it is a very hard
thing to predict. We have been pretty steady recently so these fees we do think will bring in more revenue as
long as construction stays at the same pace yes.

Alderman Dowd

Not enough to change our budget?

Ms. Marchant

| don’t believe it is worth your time changing the budget.

Testimony in Favor - None

Testimony in Opposition - None

Testimony in Favor — None

Alderman Dowd

And just for the record there are no members of the public here.

Testimony in Opposition - None

Special Bd. of Aldermen — 05/30/2018 Page 3

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The meeting was declared adjourned at 7:06 p.m.

Attest: Judith Boileau, Deputy City Clerk

SPECIAL BOARD OF ALDERMEN
MAY 30, 2018
7:00 PM Aldermanic Chamber
PRESIDENT BRIAN S. MCCARTHY CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK PATRICIA D. PIECUCH

PLEDGE TO THE FLAG LED BY ALDERMAN-AT-LARGE DAVID C. TENCZA

ROLL CALL

PUBLIC HEARING

Amended, O-18-012

AMENDING THE FEE SCHEDULE OF THE CITY BUILDING REGULATIONS

Testimony in Favor

Testimony in Opposition

Testimony in Favor

Testimony in Opposition

ADJOURNMENT

AMENDED
O-18-012

ORDINANCE

AMENDING THE FEE SCHEDULE OF THE CITY BUILDING REGULATIONS

CITY OF NASHUA

In the Year Two Thousand and Eighteen

The City of Nashua ordains that Part II “General Legislation”, Chapter 105 “Building
Construction”, Article VI “Fees”, Section 105-22 “Fee Schedule” of the Nashua Revised
Ordinances, as amended, be hereby further amended by deleting the struck-through language and
adding the new underlined language as follows:

Ҥ 105-22. Fee Schedule.

A.

Building permit fee schedule.

(1)

(2)

(3)

A nonrefundable application processing fee shall be paid at the time of filing of
any application:

(a) Building permit: $2535.

New buildings, additions, alterations, mobile homes, in-ground swimming pools,
basements, connecting structures, future expansion areas and areas capable of
being used as living or occupiable space shall be included to calculate aggregate
floor area:

(a) Residential — 1 & 2 Family and Townhouses (per square foot of area
affected): $0.4415.

(b) Commercial — including Multi-Family (per square foot of area affected):
$0.2025.

Structures designed and certified to LEED standards shall be eligible for the
following reduction in their building permit fee:

(a) LEED standard certification: 5%.
(b) LEED silver certification: 10%.
(c) LEED gold certification: 15%.

(d) LEED platinum certification: 20%.

AMENDED
ORDINANCE O-18-012

(4) Alterations, repairs, fire damage:
(a) Residential (per square foot of area affected): $0.0610.
(b) Commercial (per square foot of area affected): $0.4415.

(5) Additional plan review for minor modifications of previously approved drawings,
including commercial tenant fit-up:

(a) Residential (per square foot of area affected): $0.90305.
(b) Commercial (per square foot of area affected): $0.0710.

(c) When, in the Building Official's opinion, the nature of the work is not
related to floor area, the permit fee may be based on a construction cost of

9-006-mills-per-delar$0.60 per $100.
(6) Moving a building from lot to lot: $455180.

(7) | Demolition — the total removal and disposal of a structure:
(a) Up to 1,000 square feet: $2230.

(b) Excess beyond 1,000 square feet (fee for each additional 100 square feet
or part thereof of aggregate floor area): $2593.

(8) Hlevaters—$88- Certificate of Occupancy — existing space/owner change: $50.

(9) Special construction — not including signs, but including and not limited to
membrane structures, temporary structures, canopies and awnings, pedestrian
walkways, radio and television towers, radio and television antennas, elevators,

commercial solar energy systems, commercial wind energy systems and
commercial (other than asphalt roofing shingles) re-roofing:

(a) Fee shall be based on a construction or installation cost of 9-006-m#Hls-per
dettar$0.60 per $100.

(10) Retaining walls over four feet in height above grade G@vhicheveris-sreater):

(a) Minimunm—355—or Residential: minimum $25 or $0.10 per linear foot
(whichever is greater).

(b) Pertnearfeet—$020- Commercial: minimum $50 or $0.25 per linear foot
(whichever is greater).

(11) Minimum fee for miscellaneous equipment (each), excluding the application fee,
where not otherwise provided for by this section [for example: residential
antennas, small sheds (less than $90200 square feet), or construction trailers] or as
deemed appropriate by the Building Official or his or her designee:

(a) Residential: $4020.
(b) Commercial: $3545.

AMENDED
ORDINANCE

O-18-012

(12) Re-inspection of the same work due to the failure to pass an initial inspection or
the unavailability of the premises at the time of initial inspection: $3075.

(13) Phased construction (foundation permits, interior demolition permits or shell
Pp
permits): Phased construction shall be charged a 25% surcharge on the original
permit fee for each upgrade phase.

(14) Surcharge for permits issued after construction started without a permit: 100% of
applicable fee, but not to exceed $250$275 Residential / $500 Commercial.

(15) Expedite-service fee for special processing and after-hours service: $75 per hour
per staff member, with a minimum of $459200 (4ve-heurs) for weekends or time
not contiguous with normal work hours.

B. Mechanical permit fee schedule.

(1) Residential mechanicalneludine multfamily (1 & 2 Family and Townhouses).

(a)
(b)

(c)

(d)

Nonrefundable application processing fee: $2530.

Delivery system:

[1]

[2]
[3]

Gas supply piping (base fee downstream of meter or regulator set;
test witnessed) (each): $49— 0-99k BTU - $25; 100-199k BTU -
$40; 200k BTU and above - $50 plus $0.22 per 1,000 BTU.

Gas supply outlets (each branch): $3396.50.

Installation of Fuel oil storage tanks less than 499 gallons, fuel oil
(each): $6-5015.

Equipment:

[1]

[2]

43]
Bi4l
4415]
Pie]
to1Z]

FAILS]
£8419]

Furnace: $3850940.

Water Heater: $15.

Refrigeration system piping, coil, or condensing unit: $6-5015.
Boiler, water or steam: $38-5040.

Boiler, water or steam, with domestic hot-water generator: $4445.
Burner, conversion or replacement, oil or gas: $6-3015.

Heater, vented or unvented, floor, wall, room or gas log (each):
$650925.

Dryer, exhaust or ventilation fan er-baseboardteep(each): $36.
Baseboard loop (each): $10.

Wood or pellet stove and associated chimney: $4940.

AMENDED
ORDINANCE O-18-012

(e) Factory-built fireplace and associated chimney, gas or solid fuel (each):
$2440.

(f) Masonry fireplace and associated chimney: $49-5975.
(g) Manufactured Chimney: $2430.

(h) Minimum fee for miscellaneous equipment (each), excluding the
application fee, where not otherwise provided for by this section: $3335.

(i) Re-inspection of the same work due to the failure to pass an initial
inspection or the unavailability of the premises at the time of initial
inspection: $5075.

Qj) Surcharge for permits issued after construction started without a permit:
100% of applicable fee, but not to exceed $250275.

(2) Commercial mechanical (including Multi-Family).

(a) Nonrefundable application processing fee: $2530.
(b) Delivery system:

[1] Gas pipe (per +900 BTU}-$0-22 Graximum $309): 0-100k BTU -
$50: over 100k - $50 plus $0.25 per 1,000 BTU.

[2] Fuel oil pipe (per 1,000 BTU): $0.2225. Gaaxtmuns$300)-

[3] Installation of Fuel oil storage tanks less than 499 gallons, fuel oil
(each): $6-5015.

(c) Equipment:
[1] Furnace: $4450.
[2] _ Water Heater: $20.
f24[3] Boiler: $49:5055.

34[4] Single-package (includes rooftops) air handlers: $4925.

f4H[5] Chiller, evaporator, condenser or cooling tower (each): $4925.

{54[6] Duct work (per 10 square feet of area served): $0.03340 (minimum
$25).

f6}[7] Fire and smoke dampers: $6598.
(d) Chimney (masonry or metal): $4475.
(e) Vented unit heater: $4940.
(f) Fans: $4925.

AMENDED

ORDINANCE O-18-012
(g) Kitchen exhaust systems:
[1] Hoods (each): $3375.
[2] Fans associated with hoods — replacement (each): $359010.
(h) Minimum fee for miscellaneous equipment (each), excluding the
application fee, where not otherwise provided for by this section: $3335.
(i) Re-inspection of the same work due to the failure to pass an initial
inspection or the unavailability of the premises at the time of initial
inspection: $5975.
(j) Surcharge for permits issued after construction started without a permit:
100% of applicable fee, but not to exceed $259500.
C. Electrical permit fee schedule.
(1) Residential electricalinehidine multtfamily (1 & 2 Family and Townhouses).

(a)

Nonrefundable application processing fee: $2530.

Note: If the items in Subsection C(2) through (6) are included with any other
work listed in those sections, there is no additional fee. (Example: if doing new
construction, there is no charge for the house meter.) The higher price will
prevail.

(b)

(c)
(d)

(e)
(f)
(g)
(h)
(i)

New construction, additions, renovations (per square feet of habitable
area): $0.06575.

[1] Service entrance (new dwelling only): $245030.
House meter: $4450.

Service change:

[1] Up to three two units: $4450.

[2] Each additional unit: $910.

Adding subpanel(s) (each): $4925.

Adding or relocating meter(s): $4450.

Pools (in-ground): $4450.

Temporary service (each): $38-5045.

Minimum fee for miscellaneous equipment (each), excluding the
application fee, where not otherwise provided for by this section: $3335.