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September 2, 2016 Page 6
20160902 Nashua Ph Ill proposal.docx

s The City will provide the permitted Phase III liner and final cover grades in digital
format compatible with AutoCAD Civil 3D.

=» The budget and schedule do not factor an allowance for delays caused by possible
opposition or litigation.

= Potential changes te the NHDES rules and fees are not accounted for.

= Field sampling or analytical testing (groundwater, stormwater, surface water, soil, or
waste) are not accounted for; Sanborn Head will rely on historic information to be
provided by the City.

BUDGET ESTIMATE AND BASIS OF BILLINGS

The budget estimate for the services described above is $200,000. A breakdown of cost by
task is presented below. Billings for our services will be based on actual accrued labor and
expenses. Our 2016 Schedule of Fees is enclosed. We will not invoice in excess of the
budgeted amount without your approval. Please note that this proposal does not include
bid phase or construction phase services.

TASK Estimated Fee
Engineering Alternatives Evaluation $30,000
Solid Waste Permit Modification Applications
Type IB (includes pre-submittal meeting) $4,200
Type II (includes response to comments allowance) $8,200
Hydrogeologic Services $70,600
AoT Permit Application $22,000
Construction Documents $55,000
Project Management and Meetings $10,000
Estimated Total Fee $200,000

SCHEDULE

Sanborn Head is available to begin working on this project following authorization to
proceed from the City.

TERMS OF ENGAGEMENT

The terms of engagement are described in our Agreement with the City of Nashua, New
Hampshire dated June 27, 2016.

ACCEPTANCE

We understand that acceptance of this proposal will be provided in a City issued Purchase
Order to Sanborn Head for these services.

SANBORN ||| HEAD

September 2, 2016 Page 7
20160902 Nashua Ph Ill proposal.docx

CLOSING

Thank you for the opportunity to submit our proposed engineering scope of services. We
look forward to working with you on this project. Please do not hesitate to call us should
you require additional information.

Very truly yours,
SANBORN, HEAD & ASSOCIATES, INC.
ZL
Leap S Las (Pete hog
Ryan L. Clay, P.B. Eric S. Steinhauser, PE, CPESC, CPSWQ
Senior Project Engineer Senior Project Director

ESS/RLC:ess

Enclosure: 2016 Schedule of Fees

P:\Opportunities\ City of Nashua, Phase 3 Permit Modification Nashua, NH\Proposal\20160902 Nashua Ph III proposal.docx

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to
be legally bound thereby.

City of Nashua, NH (signature)
James Donchess, Mayor
(Printed Name and Title)

Date

SANBORN ||| HEAD

SANBORN ||| HEAD

Building Trust. Engineering Success.

SANBORN, HEAD & ASSOCIATES, INC.
2016 Schedule of Fees
City of Nashua, New Hampshire

Senior Vice President $198
Vice President $188
Project Director $177
Senior Project Manager $151
Project Manager $141
Senior Engineer/Geologist $123
Project Engineer /Geologist $115
Engineer/Geologist $105
Supervising Technician $94
Senior Engineering Technician $85
Engineering Technician $79
Support Staff $68
Subcontractors and Outside Services Cost plus 10%
Other Direct Expenses Cost plus 10%

Hourly rates will be charged for time worked on the project and for the time required for
travel between the office and the meeting or project site. Local travel will be at IRS allowed
rates.

Overtime hours will be charged using the hourly rates listed above.

Hourly rates for expert witness testimony, including preparation time, and other special
services such as corporate acquisition due diligence studies that generally require a

dedicated commitment of senior staff, will be provided upon request.

Sanborn, Head & Associates, Inc. reserves the right to revise this Schedule of Fees annually.

P:\Opportunities\ City of Nashua, Phase 3 Permit Modification Nashua, NH\Proposal\2016 Schedule of Fees.docx

SANBORN, HEAD & ASSOCIATES, INC. www.sanbornhead.com

THE CITY OF NASHUA “The Gate City

Financial Services

Purchasing Department

December 1, 2016
Memo #17-076

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF ONE (1) PIPELINE INSPECTION CAMERA VAN (VALUE: $78,544)
DEPARTMENT: 169 WASTEWATER; FUND: WERF — COLLECTION SYSTEMS

Please see the attached communication from Noelle Osborne, Wastewater Department Operations
Supervisor, dated November 21, 2016 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Wastewater Department Operations Supervisor, Board of Public Works (11/21/2016 meeting) and
the Purchasing Department recommend this purchase in an amount of $78,544 to Freightliner of New
Hampshire of Londonderry, NH.

Respectfully,

- an Kooken
Purchasing Manager

Ce: N Osborne L Fauteux

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3344

To:

From:

Re:

Motion C:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: November 21, 2016

Noelle Osborne
Plant Operations Supervisor

Purchase of a 2017 Freightliner M2 Pipeline Inspection Camera Van

To approve the purchase of a 2017 Freightliner M2 106 Medium Duty Box Van
for use as the Pipeline Inspection Camera Van from Freightliner of New
Hampshire in Londonderry New Hampshire for a price of $78,544.00.
Department: 169 Wastewater; Fund: WERF - Collection Systems; Account
Classification 81 Machinery & Equipment.

Attachments: Quote and Bid Sheet

Discussion: The Wastewater Department went out to bid in September to pursue a replacement

to the current 15 year old pipeline inspection camera van. Freightliner of New
Hampshire in Londonderry New Hampshire was the sole bidder.

The current camera van #112 is a 2002 Ford E450 with 50,000 miles and has
reached the end of its life with regards to frame and structural integrity. The frame
was found to be perforated last September during the state inspection cycle, and
temporary repairs were made. Corrosion and age have made this vehicle
problematic and unreliable.

The proposed 2017 M2 106 Medium Duty Camera Van will be equipped with a 6
cylinder diesel engine, automatic transmission, heat and air conditioning and an
aluminum 20 foot box van body to house the proposed pipeline inspection camera
system and office.

The truck will carry a 2 year warranty.

The engine and aftertreatment system will have a 5 year/100,000 mile warranty.

The transmission will have a 5 year/unlimited mileage warranty.

@) THE CITY OF NASHUA “the Gate Cy’

Financial Servicer

Purchasing Departonent
September 28, 2016

INVITATION TO BID
Enclosed Pipeline Inspection Camera Van

{FB1040-7102816

The City of Nashua Wastewater Department invites bids from qualified suppliers for one (1) new and unused, model year
2016 of 2017 Enclosed Pipeline inspection Van. There will not be any vehicle traded in.

INSTRUCTIONS TO BIDDERS:

Bids must $e submitted on the Bid-Form, in its entirety with one (1) original and one (1) copy, in.asealed envelope
clearly marked “Enclosed Pipeline Inspection Camera Van" and must be received at the Central Purchasing Office,
229:Main Street, Room 128, Nashua, NH 03066 prior to 3:00 PM on Friday, October 28, 2016, Postmarks or other
timestamps will not be accepted in lieu of actuat delivery. The contractor can use whatever delivery mechanism it:chooses
as long as itremains clear that the contractor is responsible for submissions prior to the date ‘and time. Further details are
available on the City's web site, www.nashuianh.gov, under Services, Current:Bids, document 1FB1040-102816. _

Bids will be opened in public on the due date and time. Results of the bid opening will be pasted on the City's web site,
under Bid Results, within twenty-four (24) hours ofthe opening. Bids must be submitted in the format provided and
address the items specified in the bid package. The City of Nashua may reject any or all of the bids on any basis and
without disclosure of a reason. The failure to make such a disclosure shail not result in accrual of any right, claim or

cause of action by any unsuccessful bidder against the City of Nashua.

Ail bids are binding for sixty (60) days after bid opening. The City is exempt of all taxes. All bids must be FOB delivered,
Nashua Transit System (NTS), 11 Riverside Street, Nashua, NH 03062.

Pursuant to NRO 5-74 (A), the City of Nashua supports the concept of purchasing products. which are-biodegradable, can
be or have been recycled, or are environmentally sound. Due consideration will be given to the purchase-of such
products. If you are bidding on any such products which qualify, please so indicate in a cover sheet by item number and

description.

Pursuant te NRO 5-76 (F}, the purchasing manager shall not solicit a bid from a contractor who is in default on the
payment of taxes, licenses or other moriiés due the city. Therefore, this bid request is vaid as to anyone who is in default

on said payments.
Questions on this Invitation for Bid must be submitted in writing to:

John Stewart
Fleet Manager, City of Nashua

StewartJ@NashuaNH.qov

Respectfully,

Danielle Greenberg
Purchasing Agent Il
City of Nashua

greenberod@nashuanh.gov

iFB1 040-1028 16 Enclosed Pipeline Inspection Camera Van
229 Main Street « Nashua, New Hampshire O3061 » Phone (603) 589-3330 + Fax (603) 589-3233,

Minimum Specifications for an Enclosed Pipeline inspection Camera Van
General

The Pipeline inspection Van is used by the Wastewater Department for inspection of sanitary sewer lines as well as
storm water drain lines throughout the City of Nashua. This van will carry a video camera inspection system comprised
of a work station desk with multiple video cameras, tool boxes, video monitors, computers, reels of cable and

transporters for the cameras.

1. Manufactures must list the exact specifications for the piece of equipment they are bidding for in each of the
categories listed. if any additional information is to be supplied regarding any items, the manufacturers should refer
to the number beside the item and type his information on blank pages. Failure to respond to any item may be
cause for the bid to be rejected as “non-responsive”.

2. Manufacturers are encouraged to elaborate on any aspect of their machine not listed in the bid specifications but
such explanations should be typed on a blank sheet of paper.

3. inclusion of manufacturer's specifications will not be considered as a substitute for filling in the specifications. It is
encouraged that the manufacturers bid be supplemented by their printed literature.

4. Equipment bid must be new and unused and manufactured in current model year, and ba the manufacturer’s latest

model.

A. Minimurn Specifications

1. 6 Cylinder Turbocharged Diesel engine, 240 HP minimum. Yes

2. Engine must be EPA Tier 4 Emissions.

3. 13 Gallon Diesel Exhaust Fluid Tank. Yes
4. Allison 2200RDS Automatic transmission. ¥és
5, Rear axle ratio of 3.91. Yes
6. A 216” Wheel Base shall be standard. Ye 5S
7. 25,500 Pound Gross Vehicle Weight Rating tes
B, Engine Equipment

8. Alternator shall be 12 Volt rated at a minimum of 270 AMPs. Yes

9, Truck shall have 2 Group 31 threaded stud maintenance free batteries. &

10. Positive load disconnect switch cab mounted outboard driver's seat.

11. Positive and negative posts for jump starts located on frame near starter.

iFB1040-102816 ENCLOSED PIPELINE INSPECTION CAMERA VAN
229 Main Street = Nashua, New Hampshire 03061 © Phone (603) 589-3330 « Fax (G03) 589-3233

Minimum Specifications for an Enclosed Pipeline inspection Camera Van

12. 950 square inch radiator minimum.

13. Gates Blue Strip Hoses or equivalent.

14. 750 Watt 120 Volt Block Heater.

15. Delco 29MT Starter.

C. Transmission Equipment

16. Allison 2200RDS 5 speed automatic transmission.

17. Water to oil transmission cooler to be in radiator end tank.
D. Axle and Air Brake Configurations.

18. Front axle shall be rated at 10,000 LBS.

19. Front brakes shall be 15x5 O+ Meritor with non-asbestos linings.
20. Meritor automatic slack adjustors shall be standard.

21, TRW THP-60 Power steering shall be standard.

22. Power steering shall have a2 quart see through reservair.
| 23. Truck shall ‘be e4tioned with a front sway: bar standard,
24. Rear axle shall be rated at 17,500 LBS.

25.3.91 rear axle ratio standard.

26. Driver controlled traction differential shall be standard.
27. Meritor Q+ 15x8.62 rear brakes with non-asbestos linings.
28. Brake cams and chambers te be on front side of rear axle.
29. Meritor automatic slack adjusters on rear axle brakes.

30. Synthetic 75W90 Rear Axle Lube standard.

31. Shock absorbers on both axtes will be standard.

32. Aluminum air tanks shall be standard.

iret 040-1028 16 ENCLOSED PIPELINE INSPECTION CAMERA VAN

Yes

yes

VES

Yes

Yes
YCs

Ye S

229 Main Street « Nashua, New Hampshire 03067 « Phone (603) 589-3330 « Fax (803) 589-3233

Minimum Specifications for an Enclosed Pipeline inspection Camera Van

E. Frame Specifications
33. 90” Rear frame overhang.
Frame overhang range 81 to 90 inch.
Calculated back of cab to rear suspension C/L: 150.45 inch
Calculated effective back of cab to rear suspension C/L: 147.45
Calculated frame tength- overall: 335.39
Calculated space available for deckplate 150.45 inch
34. Painted front bumper with collapsible ends.
35. Frame mounted front tew hooks.
F. Fuel Tanks
36. 80 Galion aluminum fuel tank standard.
G. Tires
37. Michelin 245/70R19.5 16 Ply Radial Front Steer Tires.
38. Michelin 245/70R19.5 16 Ply Radial Rear Snow Tites.
39. Accuride 29195 19.5x7.5 10 Hub Pilot 5.96 inset 5 hand hole front wheels.
40. Accuride 29195 19.5x7.5 10 Hub Pilot 5 hand steel disc rear wheels,
41. Conmet Preset Plus tron Hubs on Front and Rear.
H. Cab
42. Cab shail be made of aluminum.
43. Exterior grab handles on LH and RH will be standard.

44, Dual 24” Aluminum air horns mounted on the cab roof.

45. Dual west coast heated mirrors mounted on doors with LH and RH remote.
46. 102” Equipment width mirrors.

47. RH down view mirror
48. LH and RH 8 inch stainless convex mirrors mounted under primary mirrors.

49. LH and RH & inch stainless steel fender mounted convex mirrors mounted

1FB1040-1025816 ENCLOSED PIPELINE INSPECTION CAMERA VAN

229 Main Street ¢ Nashua, New Hampshire 03061 « Phone (603) 589-2330 « Fax {603) 589-3233

Minimum Specifications for an Enclosed Pipeline inspection Camera Van

on stainless steel tripods. 2. S
¥eéS

50. Cab shall have standard Air Conditioning and Heat.

51. Driver and Passenger seats shall be Premium High Back Air Suspension style
covered in a heavy duty cloth fabric .

52. Gauges shall be standard factory gauges. ye S

53. Truck shall be equipped with a self-adjusting Back Up alarm. ‘6 S
54. Radio shall be AM/FM with CD player. t0/ Buebsth Yes

55.2 on/off rocker switches in the dash with indicator lights and wire routed
to back of cab labeled opt.

1. Body
Ye:

56. Body shail be an Aluminum Dry Freight body 20 foot fong, 8 foot wide. S
57. Interior dimensions shall be 85H x 243”"L x 93°W. YES
58. Rear doors shall be “Barn Doors”, 88”W X 78” H ve. Ss
59. Body flaor shall be smooth 1 1/8” hardwood, fastened to subframe with 2 counter-

_ Sunk screws per floor board per crossmember ina staggered pattern. ye?
60. Body floor boards shalj be undercoated. VEC 5

61. Threshold shail be steel galvanized angle flush to rear.

!

62. interior rear body shall be free of tie downs or load strapping or covering on the wails. i

63. Roof shafl be one piece aluminum, .032 thick with anti-sag roof bows an 24” centers
with crowned roof design.

64. Full width drop step for under-ride protection with pooched 10” step surface.

65. 10” Dock extension consisting of steel diamond plate farmed cover over a hardwood
Filler painted black.

66. Aluminum grab handles mounted on LH and RH rear of body.

67. All lighting shall meet Federal Motor Vehicle Safety Standards.

FER RP

1FB1040-102816 ENCLOSED PIPELINE INSPECTION CAMERA VAN
229 Main Sueet e Nashua, New Hampshire 03061 = Phane (603) 589-3330 « Fax (603) 589-3233