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R-22-028

RESOLUTION

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A MEMORANDUM OF
UNDERSTANDING WITH THE CITY OF MANCHESTER REGARDING A WELFARE
SOFTWARE APPLICATION

CITY OF NASHUA

In the Year Two Thousand and Twenty-Two

RESOLVED by the Board of Aldermen of the City of Nashua that the City is authorized
to enter into a Memorandum of Understanding with the City of Manchester, New Hampshire,
regarding a welfare software application in substantially the same form as the attached after the
Memorandum of Understanding has been approved and signed by the City of Manchester.

FURTHER RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor,
with the assistance of the Office of Corporation Counsel, is authorized to prepare and execute the
Memorandum of Understanding and all necessary documents and take all necessary actions
contemplated by the Memorandum of Understanding or required to effectuate the same.

LEGISLATIVE YEAR 2022

RESOLUTION: R-22-028
PURPOSE: Authorizing the City of Nashua to enter into a Memorandum

of Understanding with the City of Manchester regarding a
welfare software application

ENDORSERS: Mayor Jim Donchess
OM ONMERY: Finance Committee
FISCAL NOTE: The City will receive unanticipated revenue in the amount of

$13,500.

ANALYSIS

This resolution authorizes the City of Nashua to enter into a Memorandum of Understanding
with the City of Manchester regarding a welfare software application after the Memorandum has
been authorized and signed by the City of Manchester.

Approved as to account Financial Services Division
structure, numbers and

amount: By: /s/John L. Griffin
Approved as to form: Office of Corporation Counsel

By: /s/Celia K. Leonard

Date: April 20, 2022

MEMORANDUM OF UNDERSTANDING

This MEMORANDUM OF UNDERSTANDING is made effective on , 2022 by and
between the City of Nashua, New Hampshire, a municipal corporation, (hereafter "Nashua") of 229
Main Street, Nashua, New Hampshire 03253, and the City of Manchester, New Hampshire, a
municipal corporation, (hereafter "Manchester") of 1 City Hall Plaza, Manchester, New Hampshire
03101. Nashua, and Manchester are sometimes individually referred to as "Party" and collectively
referred to as the "Parties."

WHEREAS, Nashua has developed a Welfare Application (developed using Microsoft .NET
framework. Language used is VB.NET. Reports and forms were created with Crystal Report 2008 and
use the Crystal Report 2008 runtime for operation in the application, The backend is an SQL database)
which provides local welfare staff with means to retain client data, providing for case notations, voucher
creation based on local vendors, case decisions, and detailed reporting (“Welfare Application”); and

WHEREAS, in exchange for valuable consideration, Manchester desires to purchase the Welfare
Application for its own uses;

NOW THEREFORE, in consideration of mutual covenants and conditions contained herein, Nashua,
and Manchester hereby agree as follows:

TERMS

1. Price. In developing the Welfare Application, it cost Nashua Twenty Seven Thousand Dollars
($27,000.00). In exchange for receiving the Welfare Application, Manchester agrees to pay Nashua
Fifty Percent (50°) of that cost or Thirteen Thousand Five Hundred Dollars ($13,500.00). It is further
understood that Manchester will not re-sell or transfer in any manner the Welfare Application or any
iteration or derivative of the Welfare Application.

2. Product Only. It is understood and agreed between the Parties that Nashua is only providing
Manchester with the Welfare Application and backend SQL Database. The backend SQL database will
contain no data. No support services will be provided by Nashua.

3. Product Modification. Manchester may, at its sole discretion, make any modifications to the
Welfare Application as it sees fit, at any time and for any reason. Nashua may, with Manchester’s
assent, which shall not be unreasonably withheld, have access, at no charge, to any such
modifications.

4. Indemnification. Manchester shall fully defend, indemnify, and hold harmless Nashua from any
and all claims, lawsuits, demands and causes of action, liability, loss, damage and/or injury or any kind
whatsoever (including without limitation all claims for monetary loss, property damage, equitable
relief, personal injury, and/or wrongful death), whether brought by an individual or other entity, or
imposed by a court of competent jurisdiction or by administrative action of any federal, state, or local
government body or agency, arising out of, in any way whatsoever, any acts, omissions, negligence, or
other misconduct related to Manchester’s use of the Welfare Application. This indemnification applies
to and includes, without limitation, the payment of all penalties, fines, judgments, awards, decrees,
attorneys' fees, and related costs or expenses, and any reimbursements to Nashua for all legal fees,
expenses, and costs incurred by them.

5. Authority to Enter Agreement. Each Party warrants that the individuals who have signed this
Agreement have the actual legal authority and right to make this Agreement and bind each respective

Party.

6. Amendment; Modification. No supplement, modification, or amendment of this Agreement shall
be binding unless executed in writing and signed by the Parties.

7. Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether
of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given
or performed by a Party shall give the other Party any contractual right by custom, estoppels, or
otherwise.

8. Attorneys’ Fees and Costs. If any legal action or other proceeding is brought in connection with
this Agreement, the successful or prevailing Party, if any, shall be entitled to recover reasonable
attorneys' fees and other related costs, in addition to any other relief to which the Party is entitled.

9. Entire Agreement. This Agreement constitutes the entire agreement between the Parties related to
the matters specified herein, and supersedes all prior oral or written statements or agreements between
the Parties related to such matter.

10. Enforceability, Severability, and Reformation. If any provision of this Agreement shall be held
invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and
enforceable. The intent of the Parties is to provide as broad an indemnification as possible under the
laws of the State of New Hampshire. In the event that any aspect of this Agreement is deemed
unenforceable, the Court is empowered to modify this Agreement to give the broadest possible
interpretation permitted by the laws of the State of New Hampshire.

11. Applicable law. This Agreement shall be governed exclusively by the laws of the State of New
Hampshire, without regard to conflict of law considerations.

12. Exclusive Venue and Jurisdiction. Any lawsuit or legal proceeding arising out of or relating to
this Agreement in any way whatsoever shall be exclusively brought and litigated in Hillsborough

County Superior Court — South in Nashua , New Hampshire. Each Party expressly consents and
submits to this exclusive jurisdiction and exclusive venue. Each Party consents to the dismissal of any
lawsuit that they bring in any other jurisdiction or venue.

13. Signatures. This Agreement may be signed on behalf of the City of Nashua by James W.
Donchess, Mayor and on behalf of the City of Manchester by Jean Fortier, Information Systems
Director, and effective as of the date first written above.

CITY OF NASHUA, NEW HAMPSHIRE

By: Date: , 2022
James W. Donchess, Mayor

For Mayor’s authority see Resolution R-21-xxx “Authorizing the City of Nashua to Enter into a
Memorandum of Understanding with the City of Manchester regarding a welfare software application”
passed by the City’s Board of Aldermen on 2022.

CITY OF MANCHESTER, NEW HAMPSHIRE

By: Date: , 2022
Jean Fortier, Information Systems Director, duly authorized

REPORT OF THE FINANCE COMMITTEE
APRIL 20, 2022

A meeting of the Finance Committee was held on Wednesday, April 20, 2022, at 7:00 p.m. in the Aldermanic
Chamber and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman Patricia Klee, Vice Chair
Alderman Alex Comeau
Alderman Tyler Gouveia
Alderman-at-Large Ben Clemons
Alderwoman-at-Large Gloria Timmons
Alderman-at-Large Melbourne Moran, Jr. (via Zoom)

Members not in Attendance:

Also in Attendance: John Griffin, CFO/Comptroller
Tim Cummings, Economic Development Director
Jason Toohey, Project/Development Manager, Information Technology
Deb Chisholm, Waterways Manager
Jennifer Deshaies, Risk Management Manager

PUBLIC COMMENT - None

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: | ARPA Funding Management Consultant in the amount not to exceed $200,000 funded from 53142
Consulting Services/ARPA Grant Funds (Economic Development)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND AWARD A MULTI-CONTRACT
TO HIRE A CONSULTANT TO BETTER UNDERSTAND THE NEW RULES AND REGULATIONS AND
HOW THEY APPLY TO THE ARPA MONEY PROVIED BY THE US TREASURY TO IPARAMETRICS IN AN
AMOUNT NOT TO EXCEED $200,000. FUNDING THROUGH DEPARTMENT: 183 ECONOMIC
DEVELOPMENT; FUND: 53142 CONSULTING SERVICES/ARPA GRANT FUNDING, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderwoman Timmons, Alderman Moran, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Software Upgrade: Riskmaster in the amount not to exceed $39,232 funded from 53142 Consulting
Services/PY Escrows (Information Technology)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE THE UPGRADE TO
THE CITY’S RISK MANAGEMENT SOFTWARE FROM RISKMASTER 7.1 — CLIENT HOSTED TO ASSURE
CLAIMS — SAAS HOSTED TO COMPUTER SCIENCES CORPORTION IN AN AMOUNT NOT TO EXCEED

Finance Committee — 04/20/2022 Page 2

$39,232. FUNDING THROUGH DEPARTMENT: 122 INFORMATION TECHNOLOGY; FUND: 53142
CONSULTING SERVICES/PY ESCROWS, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderwoman Timmons, Alderman Moran, Mayor Donchess 7

Nay: 0

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Aquatic Invasive Species Management in the amount not to exceed $155,490 funded from 53999 Other
Professional Services/NH DES Grant/ 54285 River Maintenance (Community Development)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT FOR

AQUATIC INVASIVE SPECIES CONTROL IN THE NASHUA RIVER TO SOLITUDE LAKE MANAGEMENT

IN AN AMOUNT NOT TO EXCEED $155,490. FUNDING THROUGH DEPARTMENT: 181 COMMUNITY

DEVELOPMENT; FUND: $3,790 FROM 53999 OTHER PROFESSIONAL SERVICES, $75,850 FROM NH

DES GRANT, AND $75,850 FROM 54285 RIVER MAINTENANCE, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderwoman Timmons, Alderman Moran, Mayor Donchess 7

Nay: 0

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Library Facility Assessment in the amount not to exceed $88,830 funded from 53999 Other
Professional Services/Bloomfield Trust (Library)

MOTION BY ALDERMAN GOUVEIA TO TABLE, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderwoman Timmons, Alderman Moran, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Mayor Jim Donchess
Re: | Emergency PO Request — Repairs of 2 Sewer Mains at the Intersection of Main & Park Streets

Without objection, the Mayor accepted the communication and placed it on file.

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

Finance Committee — 04/20/2022 Page 3

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN COMEAU THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM APRIL 1, 2022 TO APRIL 14, 2022, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderwoman Timmons, Alderman Moran, Mayor Donchess 7

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderwoman Timmons, Alderman Moran, Mayor Donchess 7

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:32 p.m.

Alderman Alex Comeau
Committee Clerk

FINANCE COMMITTEE

AMENDED AGENDA APRIL 20, 2022
7:00 Aldermanic Chamber and Zoom

Join Zoom Meeting: https://usO2web.zoom.us/j/86783606746?pwd=ZWJUd I hLUWhuVkIGbG ladDdvRjZCUT09
Meeting ID: 867 8360 6746 Passcode: 492874

By telephone: 1-929-205-6099 Meeting ID: 867 8360 6746 Passcode: 492874

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: | ARPA Funding Management Consultant in the amount not to exceed $200,000 funded from 53142
Consulting Services/ARPA Grant Funds (Economic Development)

From: Kelly Parkinson, Purchasing Manager
Re: Software Upgrade: Riskmaster in the amount not to exceed $39,232 funded from 53142 Consulting
Services/PY Escrows (Information Technology)

From: Kelly Parkinson, Purchasing Manager
Re: Aquatic Invasive Species Management in the amount not to exceed $155,490 funded from 53999
Other Professional Services/NH DES Grant/ 54285 River Maintenance (Community Development)

From: Kelly Parkinson, Purchasing Manager
Re: — Library Facility Assessment in the amount not to exceed $88,830 funded from 53999 Other
Professional Services/Bloomfield Trust (Library)

From: Mayor Jim Donchess
Re: Emergency PO Request — Repairs of 2 Sewer Mains at the Intersection of Main & Park Streets

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

ADJOURNMENT

City of Nashua

Purchasing Department

Administrative Services Division

229 Main Street - Nashua, NH 03060

March 30, 2022
Memo #22-249

TO: Mayor Donchess

Finance Committee

SUBJECT: ARPA Funding Management Consultant in the amount not to exceed $200,000 funded
from 53142 Consulting Services/ARPA Grant Funds

Please see attached communications from Tim Cummings, Director of Economic Development, dated
March 18, 2022 for project specific details related to this purchase. Below please find a summary of the

purchase approval request:

Item: Consulting for advisory of rules/regulations for ARPA funding use.
Value: not to exceed $200,000
Vendor: iParametrics LLLC of Alpharetta GA

Department: 183 Economic Development

Source Fund: 53142 Consulting Services/ ARPA Grant Funding

Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding RFQ for this project was issued on 1/5/2022 and proposals were received from the

following firms:

Vendor Location Amount Note
Thomas Michael Greenbelt, MD $180,000
Anser Advisory Boston, MA $564,815
Clifton Larson Allen LLP Quincy, MA $382,500
Engaged Health Strategies | Troy, MI $725,000
IAF Consulting, LLC Newport, RI $721,939
iParametrics Alpharetta, GA $215,760
Berry Dunn Portland, ME $282,203
UHY Advisors Farmington, CT $266,250

The Office of Economic Development, and the Purchasing Department respectfully request your approval

of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: T Cummings
C Lindner

(603) 589-3330
Fax (603) 594-3233