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Board of Aldermen 1-14-2020 Page 8

Alderman Lopez

| just wanted to say welcome to the Board to the new aldermen.

| also wanted to put a reminder out that this Saturday coming up is a fundraiser at Liquid Therapy — Hot
Winter Night — and | will be performing. | don’t know if anybody would like to see me play guitar. It’s a7
p.m.

Alderwoman Lu

I’d like to extend my condolences to the Marchand and Plante families who recently lost Monique. Monique
grew up in Nashua and went to the Nashua schools. She was a Navy Veteran and she has been a
resident of Hudson.

I’d also like to thank the voters of Ward 6 for the trust and confidence that they’ve placed in me. | want to
thank all of my colleagues and the city staff for the help that I’ve received in the last few weeks. Thank you.

Alderman Jette

So on your desks you'll find a little package that | distributed earlier. | want to explain what that’s all about.
A couple of months ago at our Rotary Club, Tulsi Gabbard spoke and she told a story about how when she
became a Congressman at first she was in the minority. She was a woman of course and also a Democrat
Congress the head of Republican Majority. To try to ease her way and make friends with everybody, she
got her mother to make these Macadamia nut cookies and she distributed them to all her colleagues. |
thought what a great idea so | asked her whether her mother could come up with 15 cookies for me to
distribute. She turned me down but as an alternative, | thought of my father who was born here in Nashua
in 1911. One of 11 children. Always telling me the story about how at Christmas time back then citrus fruit
was an exotic fruit and how in his family everybody in their Christmas stocking would get an orange and
how wonderful that was. | thought since we’re still in the Christmas season, | think the Orthodox Church or
some Orthodox Churches are still celebrating the 12 days of Christmas. | thought that | would distribute
these oranges to my colleagues in the hopes that Tulsi Gabbarda’s ability to charm her colleagues would
work for me. Merry Christmas and Happy New Year to everybody.

Alderman Schmidt

Happy New Year everybody and happy election. | was interesting and wonderful. | wanted to thank
especially Alderman Caron for the work that she did on the inauguration. | think that you did a great job
under a great amount of stress. | also wanted to thank everyone who came. | thought it was a terrific
turnout which shows that the city really cares about this. It was terrific. Thank you.

Alderman Cleaver

I’d like to thank the voters of Ward 8 for the confidence they’ve placed in me as alderman for their ward. I'd
like to thank the President — thank you very much, and Donna and the whole staff — Mr. Bolton, everybody
who has helped us with the introduction to all of the various duties of the aldermanic chamber. Thank you
very much.

President Wilshire

You're very welcome.

Alderman Harriott-Gathright

| just want to say Happy New Year too and also thank you and welcome to both of you.

Board of Aldermen 1-14-2020 Page 9
President Wilshire

I’d also like to thank the inauguration committee — Alderman Caron, Alderwoman Lu, and former
Alderwoman Melizzi-Golja. They did a great job and thank you all for that.

Committee announcements:
Alderman Dowd

Yes as mentioned earlier, Thursday there’s a special Budget meeting at 7 p.m. It’s in the auditorium
upstairs. | think the Mayor already presented what will be covered.

On Thursday the 23" a week later, the Joint Special School Building Committee will be meeting at Nashua
High North.

Alderman Tencza

Planning and Economic Development will be meeting on Tuesday the 21* at 7 p.m. here in the chambers.
ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN THAT THE JANUARY 14, 2020, MEETING OF THE BOARD OF
ALDERMEN BE ADJOURNED

MOTION CARRIED

The meeting was declared adjourned at 7:53 p.m.

Attest: Susan K. Lovering, City Clerk

AGENDA MEETING OF THE BOARD OF ALDERMEN JANUARY 14, 2020

1.

Q(a).

9(b).

10.

PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK SUSAN K. LOVERING
PLEDGE TO THE FLAG LED BY ALDERWOMAN ELIZABETH LU
ROLL CALL

REMARKS BY THE MAYOR

RESPONSE TO REMARKS OF THE MAYOR

RECOGNITIONS

READING OF MINUTES OF PREVIOUS MEETINGS

Board of Aldermen... 2.0... cece cece ec ee cee cee eee net eee eee een eeabeeaeeneeeee eee eeeeaeeeeeea 12/23/2019
Special Board of AIGErMen......... 06. cece cece cc cee ee ree eee nee ee eee et eee eae eee nee net een ees 01/02/2020
Organizational Meeting of the Board of Aldermen..................:cccesseeeeceee eee tenanes 01/05/2020

COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS - None

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON
THIS EVENING

COMMUNICATIONS REQUIRING FINAL APPROVAL
From: Mayor Jim Donchess
Re: Nashua Public Library’s Contract Award for a Three-Year Service Agreement with Palmer and
Sicard in the amount of $2,456
PETITIONS - None
NOMINATIONS, APPOINTMENTS AND ELECTIONS
Appointments by the Mayor
Animal Dog Park and Advisory Committee
Megan Villacis (New Appointment) Term to Expire: January 31, 2023
78 Beauview Avenue
Nashua, NH 03064
Conservation Commission
Joel Ackerman (New Appointment) Term to Expire: December 31, 2020

13 Woodcrest Drive
Nashua, NH 03062

Downtown Improvement Committee

Edward Hayes (Reappointment) Term to Expire: December 31, 2022
137 Main Street
Nashua, NH 03060

Steve Saxe (Reappointment) Term to Expire: December 31, 2022
74 Musket Drive

Nashua, NH 03062

Amanda Schneck, (Reappointment) Term to Expire: December 31, 2022
26 Chester Street

Nashua, NH 03064

James Tobin (Reappointment) Term to Expire: November 2, 2022
36 Dogwood Drive
Nashua, NH 03062

Historic District Commission
Mariellen MacKay (Reappointment) Term to Expire: December 31, 2020

9 Webster Street
Nashua, NH 03064

Hunt Legacy Trustees

Arthur Olsson (Reappointment) Term to Expire: December 31, 2021
169 Coburn Woods
Nashua, NH 03063

lra F. Harris Lecture Trustees
Judith Cudhea (Reappointment) Term to Expire: December 31, 2021
2 Rogers Street
Nashua, NH 03064
11. REPORTS OF COMMITTEE - None
12. CONFIRMATION OF MAYOR'S APPOINTMENTS - None
UNFINISHED BUSINESS — RESOLUTIONS - None
UNFINISHED BUSINESS — ORDINANCES - None
NEW BUSINESS — RESOLUTIONS
R-20-001
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
SECOND AMENDMENT TO R-18-001 “AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE

BONDS NOT TO EXCEED THE AMOUNT OF FIFTEEN MILLION FIVE HUNDRED THOUSAND
DOLLARS ($15,500,000) FOR THE PERFORMING ARTS CENTER LOCATED AT 201 MAIN STREET”

R-20-002
Endorsers: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $294,000 FROM THE COMMUNITY
DEVELOPMENT FINANCE AUTHORITY INTO CAPITAL PROJECT GRANT ACTIVITY “INVESTMENT
TAX CREDIT PROGRAM FOR THE PERFORMING ARTS CENTER”

R-20-003
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
AUTHORIZING THE FILING OF APPLICATIONS AND EXECUTION OF GRANT AGREEMENTS WITH
THE U.S. DEPARTMENT OF TRANSPORTATION FOR GRANTS UNDER THE URBAN MASS
TRANSPORTATION ACT OF 1964, AS AMENDED, FOR FISCAL YEARS 2021 AND 2022

R-20-004
Endorsers: Mayor Jim Donchess
RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $350,000 OF FY2020 UNANTICIPATED
REVENUE FROM DEPARTMENT #152 “FIRE”, ACCOUNTING CLASSIFICATION #44 “CHARGES FOR
SERVICES” INTO DEPARTMENT #152 “FIRE”, ACCOUNTING CLASSIFICATION #51 “SALARIES &
WAGES”

R-20-005
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
APPROVING THE USE OF U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT HOME
INVESTMENTPARTNERSHIP PROGRAM FUNDS BY HABITAT FOR HUMANITY FOR 10 PAXTON
TERRACE

R-20-006
Endorsers: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $290,000 FROM THE STATE OF NEW
HAMPSHIRE, DEPARTMENT OF SAFETY INTO POLICE GRANT ACTIVITY “FY2020 OPIOID ABUSE
REDUCTION INITIATIVE (OARI) GRANT”

R-20-007
Endorsers: Mayor Jim Donchess
Alderman June M. Caron
CHANGING THE PURPOSE OF FUNDS FOR A PARKS & RECREATION CAPITAL IMPROVEMENT
PROJECT FROM “CROWN HILL POOL REPAIRS” TO “ROTARY POOL FILTER REPLACEMENT”

R-20-008
Endorsers: Alderman-at-Large David C. Tencza
Alderman Richard A. Dowd
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE
AMOUNT OF ONE MILLION FOUR HUNDRED THOUSAND DOLLARS ($1,400,000) TO PURCHASE A
NEW 2020 PIERCE ARROW XT RED AERIAL LADDER TRUCK FOR THE FIRE DEPARTMENT

R-20-009
Endorsers: Mayor Jim Donchess
ESTABLISHING AN ELECTRIC AGGREGATION COMMITTEE

NEW BUSINESS — ORDINANCES

O-20-001
Endorser: Alderman-at-Large Ben Clemons
EXTENDING THE HOURS OF SALE OF ALCOHOLIC BEVERAGES BY ON-PREMISES LICENSEES TO
2:00 A.M.

O-20-002
Endorser: Alderman-at-Large Ben Clemons
ESTABLISHING ELECTION POLL HOURS

PERIOD FOR GENERAL PUBLIC COMMENT

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 1/9/20

Re: Nashua Public Library’s Contract Award for a Service Agreement with Palmer and Sicard

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Bo rd of Aldermen before th tract shall become binding on the

City.

the following contract:

Nashua Public Library’s Con icard. This is a three (3)

year contract.

229 Main Street + PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www.NashuaNH. gov

=m Nashua
e@®= Public

Ge = =CLibrary

January 9, 2020

To: Board of Aldermen
From: Jennifer McCormack, Director
RE: Service agreement with Palmer and Sicard

The library would like to enter into a new service agreement with Palmer and Sicard spanning the years
2020-2022 in the amount of $2,456.00. This service agreement includes regular seasonal maintenance
visits and a competitive rate for any repairs outside of those routine visits. Palmer and Sicard installed
our new boiler plant several years ago and has been providing our preventive maintenance and repairs
since 2016, having a multi-year agreement with Palmer and Sicard insures that the system is regularly

maintained and that we have immediate access to their technicians for urgent repairs.

This maintenance agreement and other repairs are budgeted for in the library’s regular appropriations.

Jennifer McCormack

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org

oft see

Page | of 1

me HVAC Preventative Maintenance

@ PALMER a Toposal
&§ ] CAR D. INE, 140 Epping Road

2 Exeter, New Hampshire 03833
Enerey Services Division Office: (603) 929-0910

Fax: (603) 929-0973

Proposal Submitted to: Phone: Dute:

City of Nashua 603-589-4620 December 13,
Street: Job Location:

229 Main Street Nashua Public Library, 2 Court Street Nashua, NH 03060
Cin. State and Zin Code: Contuct:

Nashua, NH 03060 Jennifer McCormack

We propose hereby to furnish material and labor - complete in accordance with specifications below, for the sum of:

Two Thousand Four Hundred Fifty-Six and 00/100 dollars (2,456.00) per year

Payment to be made as follows:
Semi-annual payments of $1,228.00 in advance

Contract valid January 1, 2020 through December 31, 2022.

and will become an extea charge over and above the estimate. All agreements

All material is ruaranteed to be as specified, Ali work to be completed ina ‘ * f
workmanlike manner according to standard practices. Any alteration or deviation fom Authoy d Signa,
specifications below involving extra costs will be executed only upon written orders, Ont NAIL,

contingent upon strikes, accidents or delays beyond our control, Owner to carry fire, Marc Dion, Service Manager

Compensation insurance. days

tomado and other necessary insurance. Our workers are fully covered by Workmen's Note: This proposal may be withdrawn by us if not accepted within 30

We hereby submit specifications and estimates for: Our Basic Service Agreement Which Includes 2 visits per year.
One full inspection per year (this includes filter change and coil cleaning) and one additional filter

change)

Equipment included:
(3) Split Systems (4) Condensers (2) Pumps (3) Condensers

Filter changes and Inspections will be done quarterly, at our discretion, and during our off peak season, Filters, belts, and general lubrication

parts are included in this contract, Service Agreement customers always receive our preferred discount on parts.

We will inspect and replace Filters and Belts as needed. We will inspect all parts of equipment necessary for proper operation of equipment
in season, We will supply copies of work invoices for the work performed and upon your request, we can supply copies of our equipment

inspection sheets. Advance notice required for same day delivery of inspection sheets.

We will perform emergency service, between inspections, at the follawing rates:

Regular hours: Preferred Rate $90 After hours: Off-hours Rate $135 Sunday / Holidays: Off-hours Rate $180

Service calls for non-HVAC related issues, or service issues due to negligence or non-maintenance, will be billed at normal rates. This
contract is subject to price revision and/or cancellation upon written notice by you or us 30 days prior to the anniversary date.

Exclusions: Any damage done by fire, floods, Acts of God, improper use of equipment, or unauthorized work done by other vendors,
Changes to system made by Government regulations, codes, or insurance requirements, Parts of equipment subject to wear beyond our
control: Structural supports, sheet metal, ductwork, coils, cabinets, etc. High voltage wiring, disconnects, and circuit breakers.

Palmer and Sicard invoices are payable upon receipt.

Acceptance of Proposal — The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized

to do the work as specified. Payment will be made as outlined above.

Date of Acceptance: Authorized Signature:

CONTRACT FOR INDEPENDENT CONTRACTOR

NASHUA LIBRARY HVAC SERVICE AGREEMENT

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

Palmer and Sicard

140 EPPING RD. EXETER, NH 03833

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B-- Pricing Summary

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents
which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms
of the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor shall furnish

all services, equipment, and materials and shall perform all operations necessary and required to carry out and
perform in accordance with the terms and conditions of the contract the work described.

AG 1 of 3