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Board of Aldermen 2-06-2020 Page 10

We have a lot of support. Everyone we are talking to is really positive about the Performing Arts Center
and is excited for the doors to open.

Alderman Clemons

Thank you | wish Corporation Counsel was here for my question but perhaps the Mayor or somebody else
can indulge us. | know it is being referred to as a quiet phase, but what | struggle with is the fact that we
have the Right to Know Law and people want to know what is being done here. Has this been vetted
against the Right to Know Law as far as us being or the City being involved with something where we are
not disclosing what is going on. Has that been vetted?

Chairman Dowd

I’m seeing Mr. Cummings shaking his head yes.

Mr. Cummings

Yes thank you Mr. Chairman, just very quickly, it has been vetted, and the reason why it was structured the
way it was is that the money does not actually come to the City of Nashua. It is coming to a separate legal

entity, originally as a fiscal agent and now as a separate 501(C)3 non-profit and therefore it is not subject to
any of the Right to Know disclosures.

Chairman Dowd
Follow up Alderman Clemons.
Alderman Clemons

Yes only to say | appreciate that explanation. | think that will help some folks in the community understand
why there is a separation there with how we, you know, because obviously people want to know. They
want to know how successful this is and | think there is a lot of curiosity there. But | think they also have
the legal question of how can the City be involved with something like this without disclosing certain things.
So that fac that it has been vetted by our Corporation Counsel with, quite frankly, reasonable explanation, |
think is important for the public to know and understand. So that was my question and I'll ask further
questions at the Budget Meeting so that folks can have their say here tonight.

Ms. Novotny

The non-profit organization that was started is really a benefit to our fundraising. If we were going out to
have these conversations with people and then said, “Oh by the way, it’s subject by the Right to Know and
we need to be able to give your name and the dollar amount that you gave and make it public” it would
impact our ability to raise funds.

Alderwoman Lu

Thank you. Ms. Novotny if | was to be on your list of 75 donors and | wanted to make a major gift. What is
the minimum that | should be prepared to donate?

Ms. Novotny

When we are brining out the naming opportunities and talking to people about major in lead gifts, we are
looking at $25,000.00 and more. Some people that we are going out to obviously are coming in at, some
people, $5,000.00 or $15,000.00 but really we are leading them at the $25,000.00.

Board of Aldermen 2-06-2020 Page 11
Chairman Dowd

Any other questions? Ok! am going to open it up to public comment. Again this public hearing is on
amendment to R-18-002, “eliminating the timing requirement for the public funds”. So please limit all your
comments to that one subject and limit your comments to approximately 3 minutes. I'll now take testimony
in favor? If you want to speak in favor, please come up to the microphone, state your name and address
for the record.

PUBLIC HEARING

R-20-001 - SECOND AMENDMENT TO R-18-001 “AUTHORIZING THE MAYOR AND CITY TREASURER
TO ISSUE BONDS NOT TO EXCEED THE AMOUNT OF FIFTEEN MILLION FIVE HUNDRED
THOUSAND DOLLARS ($15,500,000) FOR THE PERFORMING ARTS CENTER LOCATED
AT 201 MAIN STREET”

TESTIMONY IN FAVOR

Latha Mangipudi | reside at 20 Salmon Brook Drive and | have resided in Nashua for over 30 years. | am in
support of this extension. Having served on several non-profit advisory boards such as Mission and over
where we had to raise $5 million dollars over 3 years and then currently serving on the NH Charitable
Foundation Regional Board. I’m not raising funds there, but you know, having understood what the process is,
it is very important to keep the initial phase of capital campaign on the stealth mode. Because there is a lot of
hesitation on major donors to make their name and contribution public too early. Having said that, | keep
buying Mass Million, Mega Millions, one of these days I'll hit the 3 figure and | will make a check donation. But
this is a typical, | have gone to several of the trainings for fundraising on several of the boards.

This is one of the major things that they talk to you about, initial phases. You have to keep it especially going
for the big donors. It’s you know on a pyramid you come from the top down, the large donors, half a million,
quarter of a million, hundred thousand, then on the base of the pyramid is the large base. So the human
behavior is when you ask for a donation, they ask what’s the minimum. And human nature is to go for the
lowest denomination. So in order to work on that, and this is a pride for our community, this is such a big pride,
and we’ve talked about it just like the rail project, we have talked about it for several decades or you know this
in particular, this is a reality. So let’s not botch it and let’s not shoot ourselves in the foot. This is the due
diligence that | am so excited to be part, I’m not part of the team, full disclosure, I’m not fundraising, but to talk
about this, to talk outside of my community here in Nashua, to say we are getting a Performing Arts Center.
Would you like to come and participate? Would you like to give a donation? And you’re right, people are
looking at it. So | would really encourage the elected officials who represent my voice, to vote in favor of this
extension and keep this project moving and hope it becomes a reality. Thank you.

Mary Lou Blaisdell | live at 32 Webster Street in Nashua. | have spoken to you several times in favor of this
project. And | am a downtown business owner and | also serve on the Steering Committee and on the Capital
Campaign Committee. | think Deb, Rich, Phil and all of us have more meals with each other than we do with
our families now because we are meeting so often. We are working very hard to move this program forward.
We have a vast amount of positive energy going into this program, through the Steering Committee and
through the people we are sitting down and talking to and asking for donations. We will meet our goal, it’s very
strong, it’s moving in a very positive manner and it is very exciting. This project isn’t just a project for
downtown, it’s a project for the City of Nashua. We have presented to you on numerous times how an art
center helps an economy within a City. Everything that you read, every art program that you read about that
comes into a City, proves positive economic results for a City. And it will do that for ours. Not only am |
volunteering my time for this program, this Performing Arts Center, I’ve made a pledge, my husband and | have
made a substantial pledge personally and we have through our business to. So both professionally and
personally, we support this 100%.

Board of Aldermen 2-06-2020 Page 12

Elaine Oulundsen | live on Raymond Street in Nashua. I’ve lived in Nashua for 35 years. | am on the Board of
Directors for the Nashua International Sculpture Symposium. | am very much in favor of this resolution. For
me, the Performing Arts Center is an investment in Nashua’s future. Nashua will benefit greatly from the
completion of the Performing Arts Center. | have many, many friends who live in Massachusetts and they tell
me all the time, they are asking me all the time, “how is it going”. They want to come here to partake in this
Performing Arts Center when it is completed.

People want to live in and visit a vibrant City. We are so fortunate to have so many family run restaurants and
shops downtown. Many are second and third generation small businesses and they are Main Street’s heart
and soul. They are the heart and soul of Main Street. Currently Nashua, everybody knows this, but it bears
repeating, currently Nashua holds the award for NH’s most creative City/Community, most creative community.
We have become a destination for the arts and continuing to build on our foundation of great music, murals,
sculptures and our many great American Downtown activities and festivals, it just makes sense to continue to
build on that by having a Performing Arts Center. Completion of the Performing Arts Center would likely create
120 jobs and bring approximately 70,000 people to downtown. There’s a nonprofit organization known as
American’s for the Arts which focuses on advancing the arts in the United States. | would recommend folks
check out their web site. Their web site explains how investing in the arts has a positive economic return. Go to
Americansforthearts.com. So let’s courageously keep moving forward and create the Performing Arts Center.
Many years from now generations to come will be grateful. Thank you.

Marc Thayer Hi everybody,my name is Marc Thayer, | live at 1 ClockTower Place, it’s downtown if you haven’t
heard of it. And | am the Executive Director of Symphony New Hampshire. The Symphony was founded here
in 1923 and until very recently it was known as the Nashua Symphony Orchestra. We are excited about
coming to our 100" Anniversary in three years. And | am very happy to speak now in favor of this amendment
and this building project which is very important to us and to our future and the future of the City.

We just hired a new music director. Roger Collier, who will be moving here with his wife from California. He is
also very excited about being involved with the Performing Arts Center. We know this Arts Center will be a
valuable asset in downtown Nashua and will generate increased business for our restaurants, hotels and other
businesses on Main Street. We know our favorite restaurants on Main Street are packed before and after our
concerts. Sometimes | can’t get in. The Symphony will continue to need the Keefe Auditorium for its size and
seating capacity, but we also look forward to using the new PAC for smaller orchestra concerts, educational
programs and new types of concerts that you might not expect from an orchestra. We are seeing, in the past
few years, more and more people coming to our concerts from Billerica, and Lowell and other small towns
around here that | can’t pronounce. We have audience members coming from Exeter, Lebanon and
Francestown and Jaffrey, believe it or not. They are becoming donors, they are bringing revenue to Nashua;
that’s what the arts do. They are bringing people and money here.

The PAC will increase pedestrian traffic on Main Street which will help security at night and make Main Street a
more desirable place for new businesses to locate. We believe we are stronger together; more concerts
happening here in Nashua means more people coming here and more awareness and visibility for all of us.
This tells people that you don’t have to go to Boston for quality arts and concerts. We also know we fail
together, with less to do here, our audiences and visitors will look elsewhere. There is a lot of competition for
entertainment on Saturday nights and we want people coming to Nashua for dinner and a show. | have been
involved in various building projects and capital campaigns elsewhere and this is a very normal process with
the quiet phase and if you blow that and screw it up and go public too soon, you lose all of those major pledges,
that’s a very common practice and it works everywhere.

On a personal note, | moved here four years for this job. | don’t have family here, | didn’t go to school here, |
have no nostalgic connections to Nashua or New Hampshire. | am one of those statistics that you are talking
about trying to get to move here to work. | enjoy living downtown, we enjoy the street festivals, the farmer's
market, the live music up and down Main Street. When this project was first voted down by the former Board of
Aldermen it really made me consider whether or not | wanted to live here. You need this project, City’s don’t
stay static, they improve or they decline. You’ve made so much progress in the past few years, please don’t
start to go backwards now. Thank you.

Board of Aldermen 2-06-2020 Page 13

Lou Jeris Good evening everyone, Lou Jeris here at from Haines Street in Nashua. Much like Jim had said
earlier, this project will be another lynch pin in bringing more development to downtown. You know things are
changing, people are moving to more urban centers now. In order for this to happen and to happen
successfully like the previous speaker said, this amendment needs to happen so we can keep the fundraising
momentum going. And blowing the cover is probably not a wise thing. Again, you are seeing some changes, it
is going to make some people uncomfortable, some of these votes need a little bit more courage than other
votes. You are going to have some people talk later, but it’s going to be the usual, the throwing of the wet
blanket over — you know — why are we doing this? Why don’t we sell it? We don’t understand, you know, it’s
too risky. Again, there’s much of an upside to this and the Committee is doing a good job. We'd like to see it
happen faster, so we are this stage now where we have to make adjustments in order to have this effort move
forward and to see it come to fruition. Thank you.

Fred Teeboom | live at 24 Cheyenne Drive and | am in favor of this particular amendment. It’s the second
amendment and what this amendment does is it eliminates the two year restriction of raising $4 million dollars.
| thought when it initially came out and | think Clemons had something to do it with it wasn’t really based on
fact. It just came out on a moments notice, there were no facts behind it. So eliminating these two years
makes a lot of sense. On the other hand | have concerns and I'll come back on the negative side for the
concerns | have. But just on this question, | have two questions, this being a public hearing. First of all to the
fundraiser, the question is when an organization makes a pledge, as they do in this quiet phase, is that pledge
cash? Can they renege on the pledge, can they put conditions on the pledge, like you’ve got to raise $1 million
before my pledge comes through. Exactly what are the conditions of these pledges that you talk about?

Chairman Dowd

Ms. Novotny would you like to answer that?

Ms. Novotny

| would, thank you Mr. Teeboom. Our pledge, if you are making you can write a check up front, you can pledge
over 5 years, we will bill you every year. As far as any conditions on it, if the Performing Arts Center, so all of
these funds are being held strictly for the Performing Arts Center, and if it doesn’t come to fruition, the pledgers
will get their money back and that’s the only way.

Mr. Teeboom OK | know a lot about fundraising, | helped build the Holocaust Memorial, and | raised well over
half a million dollars. There were two lots of donors, | was one and somebody else came up with over
$25,000.00 as well. The rest was all small money, many people here donated, | know Mayor Donchess has a
brick. So | know a lot about fund raising. But the pledge does not necessarily mean cash in the bank. So what
happens when you reach your $2 million dollars and find out people reneged and they don’t produce? Do they
sign an oath? They sign an affirmation? Exactly how do you collect on the pledge that isn’t making good, that
is my question.

Ms. Novotny
All of the people who are pledging donations are signing an agreement.
Mr. Teeboom The sign an agreement? That's legally binding?

Ms. Novotny

Well it’s an agreement, yes. Could someone renege? But typically when you are making a donation to a
nonprofit for something most people it doesn’t happen.

Mr. Teeboom Alright, final question.

Board of Aldermen 2-06-2020 Page 14

Ms. Novotny

For me?

Mr. Teeboom No this is for whoever can answer the question, probably Tim. How much money thus far did the
City spend on fundraising?

Mr. Cummings

Yes thank you Mr. Chair, give me one second | am quickly, this is going to be an approximate number. | am
going to say, approximately $50,000.00 and that may go up a little bit more to something like $60,000.00.

Mr. Teeboom That’s both with the New Market Tax Credit Consultant? OK how much more did we spend with
the New Market Tax Credit Consultant?

Mr. Cummings

Mr. Chair if | may the spending of the New Market Tax Credit Consultant to date is approximately $25,000.00,
it's a phased contract. We are in Phase |, that’s again $25,000.00-ish if we go into Phase II it is an additional,
again it is subject to us receiving the New Market Tax Credit but that would be an additional, I’m going to say
$40,000.00, $35,000.00 — for that second phase. | just want to be clear, the funding for these two expenses,
comes from the Downtown Improvement Committee, where they elected to put some of their resources towards
this project.

Mr. Teeboom So the money does not come out of the proceeds, it doesn’t come out of the $15.5 million?

Mr. Cummings

Correct.
Mr. Teeboom OK thank you.

Philip Scontsas Good evening everyone, Phiip Scontsas, 14 Ashland Street. This is always the most
intimidating group to speak in front of. | don’t Know why, but | guess | am pretty passionate about this and you
can probably guess why. Again, not to be redundant but | am a third generation business owner in downtown
Nashua and I’ve seen a lot of things come and go. I’ve been involved in a lot of things. | have to say that | am
really proud to be involved in this project. It has been a project that has been thoroughly, thoroughly thought
out. The studies that have been done, the people that have been involved have really been top notch. When
you see what this building and this Performing Arts Center will bring to, | get a little crazy when people keep
concentrating on just downtown. | keep saying what it will bring to Nashua; | think it is pretty amazing. And |
hope that all of my friends on the Board understand that my feelings are not just because | am downtown, but
because | feel that it is the right thing, and the right direction for our City to do.

| am also on the Capital Campaign Committee and | have to say that the enthusiasm that we have seen from
people to give money has been overwhelming. It’s not an easy task as you can imagine, people have to really
think this through, especially with these major gifts. But the response has been really awesome. | know that |
can personally tell you that my family has dug deep and is going to make a major donation as well as a lot of
my fellow business people downtown and friends and business people that | know around the City. The other
thing | want to tell everybody here is when | speak about the Performing Arts Center, | always ask people’s
opinion. And | have to say that it is positive, it is a resounding positive response that | get from people that live
or play or shop in Nashua. A lot of people that don’t even live in Nashua think it’s just a really wonderful thing
and envy it for their towns.

Board of Aldermen 2-06-2020 Page 15

So | hope that you will all think long and hard on this, | know it seems like it is being secretive and you’ve all
heard the whole concept. This wonderful consultant that we’ve hired is a pretty smart cookie and | respect her
opinion, | really respect her opinion. | know it feels, it is kind of tough to vote on something and not know, but
understand that it is going well. We are doing well, I’m not faking it to make it; this is really the truth. I’m pretty
proud to be a part of it and | hope you will all be proud to be a part of it because it is going to bring us to the
next level as a City and let’s all do this together. | think it’s something that we owe it to ourselves. So thank
you very much for indulging me.

Alfred Vane Good evening my name is Alfred Vane and the song is about me, most people don’t get that joke.
I’m from Manchester, New Hampshire actually but | do have some ties here in Nashua. | own five restaurants,
one in Concord, New Hampshire; one in Manchester, New Hampshire; two in Nashua, New Hampshire.
CodeX Bar for one and | am part owner of Light Center. The Mayor spoke very positively about the arts center
that are happening around the state that | am very familiar with. Concord has Capital Arts Center which when |
first came to Concord, Concord Arts Center was just starting and it was, the momentum of the City was
growing. We then got the Colonial Phenix Hall in Downtown Concord, just making a true comeback. | don’t
know if any of you know who Mark Ciborowski is, he is really pushing to re-create Phenix Hall and there is a lot
of momentum behind that. My restaurant Cheddar & Rye is literally on the same block as the Palace Theater
and we get so much business and so many people coming to the Palace Theater coming to the downtown area
to just spend money and to have that entertainment and be a part of downtown.

Nashua and Concord, at Codex it is kind of weird kind of thing because | never expected it to be as successful
as itis. It is the most successful restaurant that | have without spending a penny on advertising. We do it with
word of mouth and we have people coming to CodeX as a destination place; we have been named a Best Craft
Cocktail Bar in the State of NH, 4 or 5 years running. We are very proud of it, my team is very proud of it.
Because of that word of mouth, one of the things | always ask and the bartenders always talk about at the end
of the night is “how did people find out about us”. Day one, when we first started Code X, we sat there for the
first hour, again not a penny on advertisement, first hour went by maybe two customers and | was thinking, “Oh
great, this was not a good idea’ and then all of a sudden 6:30 hit and we had a line out the door. On most
summer nights in Nashua as all business owners know in Nashua, New Hampshire; most summer nights are
the difficult nights because Nashua unfortunately isn’t quite the tourist destination that we’d all like it to be,
although CodeX does pretty well, because it is an destination spot.

This event center, the Arts Center that everybody is debating about is going to be a destination place, very
much Codex, very much like the Palace Theater, very much like the Capital Arts Center, very much like Phenix
Hall when it is done. And it doesn’t make sense not to amend and continue with this amendment and to give us
more time for the City of Nashua to make Nashua a destination spot, just like Concord, Manchester. | don’t
have any business in Keene so I’m sorry Mayor | can’t talk about Keene. So I’m in favor of this amendment, |
think it is a good thing for Nashua, I’m proud to be part of the Nashua Business Community and thank you.

Bernie Marchowsky Good evening, my name is Bernie Marchowsky, | live at 21 West Brook Drive. I’m a 35
plus year resident of Nashua and absolutely had no plans of standing in front of you this evening to talk about
this particular subject. | came here to merely to witness who goes on in our community and | am happy to see
so many positive people representing those people who are in favor of doing this in our town. It has been a
long time since | represented George’s Apparel in Manchester and telling people how to dress to go to their
business meetings, so I’m a little bit uncomfortable at this time. But nevertheless I’m here to represent seniors
frankly, because | think we often get overlooked in these situations. We travel to Ogunquit, we travel to Keene,
we travel to Manchester, we travel all over Massachusetts to go to shows. We love being entertained just as
anyone else does, I’m getting a little emotional, excuse me. But nevertheless we too on nights like tonight find
it difficult to drive, to be able to make our way to where we want to go. It’s raining out its snowy, it’s hard to get
to where you want to go. And we need somewhere to go in this community. And | hope you will decide to
make that happen for us. Thank you.

Lindsay Rinaldi Hello, my name is Lindsay Rinaldi and although | currently live in Lowell, Mass. | did live at 24
Woodfield Street for over 30 years and | still very much consider Nashua, New Hampshire my home. In fact the
last time | stood at this podium it was during my Law & Ethics Class here in this School so | really hope they did

Board of Aldermen 4-14-2020 Page 5
President Wilshire

Mayor, do you wish to address the Board?

Mayor Donchess

Thank you. Well Madam President, we are now into the Coronavirus Crisis for a number of weeks. The
City Employees are working hard to continue to deliver services to our citizens, our residents while at the
same time trying to enforce social distancing, physical distancing whereby in many cases working remotely.
Many of our City Employees are working 7 days a week on the Coronavirus Crisis. | want to thank all of
them for doing that.

Right now Nashua is in a relatively good position, we have 96 cases in Nashua. In New Hampshire there
are more than 1,000. But we see down south of the border of the border in Massachusetts that there are
many more cases than we have up here, in part because of all the measures we are taking to do the
physical distancing. In addition, unfortunately, we have 7 deaths in Nashua so far. The hospitals though
are in good shape, there are about 10 positively confirmed Coronavirus cases in the hospitals. However, if
you know someone whose family has been seriously impacted by this, which | do, it really brings home that
even a single case is quite a tragedy.

But in any event, many people in the community are contributing and working very hard to meet this crisis.
For example, we have many people making masks for everyone in the community or hospitals, first
responders, we want to thank all of them. Also, over the weekend a company by the name of SoClean
from Peterborough delivered 3,000 masks to the City, including 1,000 N95 masks. | want to thank Jorge
Ortiz who is the Nashua resident who has been very kind enough to make this happen. Thank you So
Clean and thank you to Mr. Ortiz.

What we have on our Agenda, Madam President, the first item is the necessity of transferring another
$200,000.00 into the Coronavirus effort. As you previously recall Madam President, the City has
appropriated $150,000.00. We have on the line Administrative Services Director Kleiner as well as
Emergency Management Director Kates who can in the absence of time for a Committee Meeting are going
to report to you regarding the need for these funds. But of the money appropriated so far, we have
$13,000.00 left. We are seeking approval tonight, so we hope you will suspend the rules for $200,000.00
more.

What we need this for is for additional cleaning which we have been doing very extensively in City
Buildings, but also for PPE, or Personal Protective Equipment; masks, and the like for our employees and
First Responders and others. People working even in Public Works who we want to wear masks and who
are picking up garbage, working on other Public Works duties. So in addition to that, we are the first line of
defense sort to speak with respect to the Alternative Care Site which is located out of Nashua South. That
needs to be outfitted now with some oxygen equipment in case people need to go there and they need
oxygen. Although we are being asked to front this money, the Governor has assured the City both privately
and all of the communities of New Hampshire publicly that FEMA and the State will reimburse us 100%
with respect to any funds expended at the Alternative Care Site.

In addition, we will get at least 75% on all the money we are spending internally, the PPE and everything
else that we are spending money on. So we will be reimbursed, but we do need to have money available
now in order to do that. But as we discussed previously, Madam President, because we need this money
immediately really, in order to inform the Board in more detail as to the need for the money and exactly
what it will be expended for, we do have Ms. Kleiner and Mr. Kates on who will report to you regarding
those issues. So in conclusion on that item, | am asking the Board to suspend the rules and pass R-20-
027 tonight so that we can proceed with our Coronavirus efforts.

Also, | wanted to address, Madam President, two other items that are on the Agenda. The next one is R-
20-029, this is just on for a first reading; no need to act on this tonight. But we are proposing that various

Board of Aldermen 4-14-2020 Page 6

Federal Funds be accumulated into what we are calling the Coronavirus Impact Fund, principally CDBG
money as well as money in the existing revolving loan fund. This would be a $1.2 million dollar fund which
would be used to help our struggling small businesses and our struggling non-profits. We are suggesting
that the average grant or loan would be in the amount of about $25,000.00. Grants to the non-profits and
loans to small businesses; we just need to take a drive down Main Street or anywhere else in the City to
see how many small businesses are not operating as a result of the crisis and as a result of the closure
orders; anything from hair salons to restaurants to any personal service business. These businesses are
going to need help recovering so again, the Coronavirus Impact Fund is designed to help them, but of
course, | assume you'll refer that to a Committee and we will discuss the details with the Committee.

Finally, Madam President, | wanted to mention R-20-028 which would authorize the City to enter into a
development agreement for the development of the School Street Parking Lot into 150 units of housing.
This would provide a boost, a big boost for the City and the Downtown and our economy as we emerge
from the Coronavirus Crisis. It would bring in $900,000.00 of cash initially and with 150 units would
generate probably about $300,000.00 a year in tax revenue. In addition, providing hundreds of patrons for
downtown businesses who are going to need help in the coming months and years. And in addition it will
result in the leasing of evening parking spaces which will bring several hundred thousand dollars,
$150,000.00 to $200,000.00 of revenue to the City on an annual basis, plus the property taxes.

Now this, | know will be referred to a Committee, | am sure the Board will want to go through the details
carefully, which | am sure you will do. But | wanted to let you know that this is one of the projects we are
pursuing in order to help build a stronger economy coming out of the Coronavirus Crisis.

Beyond that Madam Chair, it is nice to see everyone here remotely even though we can’t get together. | am
sure many people on the Board and throughout the community are stir crazy, have cabin fever from staying
at home. But we are advising people that you should get out and exercise, but still stay six feet apart from
your neighbors, if you can, wear masks and help us to control the spread of the virus. Again, we have 96
cases in Nashua; it could be far, far more. It is a result of these measures that there hasn’t been further
spread. So with that, Madam President, | will conclude and just thank you very much.

President Wilshire
Thank you, Mayor, any responses to the remarks of the Mayor? Hearing none, Recognition Period?

RESPONSE TO REMARKS OF THE MAYOR - None

RECOGNITION PERIOD - None

READING MINUTES OF PREVIOUS MEETINGS

There being no objection, President Wilshire declared the minutes of the Board of Aldermen
meetings of March 24, 2020 and March 31, 2020 accepted, placed on file, and the reading

suspended.

COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS

From: Kim Kleiner, Administrative Services Director
Re: Resolution R-20-027

There being no objection, President Wilshire accepted the communication, placed it on file.

Board of Aldermen 4-14-2020 Page 7

From: Carla LeClerc
Re: Imposing a moratorium on “small cells” and other wireless infrastructure permits process
and deployment until the COVID-19 emergency is over

There being no objection, President Wilshire accepted the communication, placed it on file.

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS
EVENING

The public has access to contemporaneously listen in to this meeting through dialing the
following number 978-990-5298 and using the password 273974. The Public may also view this
meeting on Comcast Channel 16.

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COMMUNICATIONS REQUIRING FINAL APPROVAL

From: Mayor Jim Donchess
Re: Emergency PO Request - $94,400 for Change Order 2 for 2019 Asphalt Testing from S. W. Cole
Engineering, Inc.

MOTION BY ALDERMAN KLEE TO AUTHORIZE THE EMERGENCY PURCHASE ORDER REQUEST
FOR $94,400 FOR CHANGE ORDER 2 FOR 2019 ASPHALT TESTING FROM S.W. COLE BY ROLL
CALL

ON THE QUESTION

President Wilshire

Does anybody have questions?
Alderman Jette

Yes, | have a question. So could someone explain why this is required. What is the emergency that is
causing us to increase the purchase of this asphalt testing?

President Wilshire

Did someone speak up? Mayor?

Mayor Donchess

Alderman Jette it is not an emergency; a program that we instituted along with the Paving Plan of Action
has been in effect for several years now. It was to test the quality of the asphalt, both at the site and at the
plant where it is being made. We were finding that some paving projects were not the quality of the paving
— the asphalt that was laid down was not of the quality that it was supposed to be and not of a quality that
would last for the dollars we are spending. So last year we had a contract with the same company and
they did the asphalt testing; they did a good job. So what this is, this is simply a change order which would
extend their contract by one year so they would continue as they did last year to do the testing this year.

Board of Aldermen 4-14-2020 Page 8

And since this is an amendment to a contract that has already been approved by the Board, it comes
before you in this form.

Alderman Jette

So the labeling “emergency purchase order request” is really misleading, it’s really not accurate, it’s just a
regular ...

Mayor Donchess

It’s not as if there’s an emergency, it is just that they would like to engage them right away to do the testing
because the paving has already begun.

Alderman Jette

Ok thank you.

President Wilshire

Thank you Alderman Jette. Anyone else? Would the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,
Alderman Jette, Alderman Schmidt, Alderman Laws,

Alderman Harriott-Gathright, Alderman Wilshire 13

Nay: 0

MOTION CARRIED

Alderman Dowd

Alderman Wilshire?

President Wilshire

Yes?

Alderman Dowd

| think | had seen a couple hands raised and evidently you are not seeing them.

President Wilshire

| am not seeing hands raised.

Alderman Dowd

Not now but just before, so | would just be more on the watch for it.

President Wilshire

| was looking, | didn’t see any raised; good to know, thank you. Madam Clerk?