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Board Of Aldermen - Agenda - 4/14/2020 - P2

By dnadmin on Sun, 11/06/2022 - 23:15
Document Date
Fri, 04/10/2020 - 14:55
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/14/2020 - 00:00
Page Number
2
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__041420…

From: Larry D. Goodhue, CEO, Pennichuck Corporation
Re: Annual Meeting of Sole Shareholder and Proxy Statement

PETITIONS
NOMINATIONS, APPOINTMENTS AND ELECTIONS
10. REPORTS OF COMMITTEE

Budget Review Committee.......... 0. ccc ccccce cece eee eeeesaeeeereeeseteeueaeueaeeeusanaa 04/07/2020
Pennichuck Special Water Committee..........0.00..000 0c ccc ccc ece eee eceseaeeeeeeseeeeenes 04/09/2020

11. CONFIRMATION OF MAYOR'S APPOINTMENTS
UNFINISHED BUSINESS ~ RESOLUTIONS
UNFINISHED BUSINESS — ORDINANCES

TABLED BUSINESS

NEW BUSINESS — RESOLUTIONS

R-20-027
Endorser: Mayor Jim Donchess
RELATIVE TO THE TRANSFER OF $200,000 FROM DEPARTMENT 192 “DEBT SERVICE”,
ACCOUNT 75200 “INTEREST EXPENSE” INTO FUND 6500 “PROPERTY AND CASUALTY FUND”,
ACCOUNT 68360 “LOSS PREVENTION”

R-20-028
Endorsers: Mayor Jim Donchess
Alderman-at-large Michael B. O’Brien, Sr.
Alderman-at-large David C. Teneza
Alderman Richard A. Dowd
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A MASTER DEVELOPMENT AGREEMENT
WITH LANSINGMELBOURNE GROUP, LLC.

R-20-029
Endorsers: Mayor Jim Donchess
RELATIVE TO ACCEPTING CDBG FUNDING UNDER THE 2020 CARES ACT: AMENDING THE FY2020
HUD ANNUAL ACTION PLAN TO REPROGRAM EXISTING CDBG FUNDING; AND CREATE A COVID-
19 IMPACT PROGRAM

NEW BUSINESS — ORDINANCES

PERIOD FOR GENERAL PUBLIC COMMENT

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

Page Image
Board Of Aldermen - Agenda - 4/14/2020 - P2

Board Of Aldermen - Agenda - 4/14/2020 - P3

By dnadmin on Sun, 11/06/2022 - 23:15
Document Date
Fri, 04/10/2020 - 14:55
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/14/2020 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__041420…

| THE CITY OF NASHUA The Gate City’

Administrative Services Division

Date: April 4, 2020
To: Members of the Board of Aldermen

cc: Mayor Jim Donchess
Director Justin Kates, Emergency Management

From: Kim Kleiner, Administrative Services Director
Re: R-20-027

On March 11, 2020, the Board of Aldermen approved R-20-022, the transfer of $50,000 from
General Contingency into the Fund Property and Casualty - Loss Prevention account. This
transfer funded the costs of the City dealing with the COVID-19 pandemic. At this time, we
were still defining essential services and the Office of Emergency Management was working
with Division Directors to develop an emergency plan. While still in operation, the city
understandably incurred an increase of costs for cleaning supplies.

On March 16, 2020, the Board of Aldermen approved R-20-024, the additional transfer of
$100,000 from Debt Service-Interest Expense into the Fund Property and Casualty ~ Loss
Prevention account. The City, working under the direction of the Mayor, the Office of
Emergency Management and the Department of Public Health, had developed a plan for the
closing of City Hall and essential services to be delivered remotely. Additional purchases were
required for the execution of this plan. These purchases included; additional remote “Citrix”
licenses, the setup of “soft phones”, the purchase of additional laptops and chrome books and
the purchase of licenses for remote meetings.

On March 24, 2020, the Division of Administrative Services, under the direction of the Mayor
and the Emergency Operations Center (EOC), began to procure personal protective equipment
(PPE) and additional cleaning supplies for all city divisions, Operating under a standard
operating procedure (SOP), see attached, developed by the EOC and Administrative Services,
we have developed a uniform system for the tracking of inventory. This system will determine
the burn rates of PPE used by each division. This critical information will allow us to procure
additional essential inventory needed to ensure our first responders, public health staff and
essential city workers remain safe while they continue to deliver needed services for our
Nashua residents.

liPage

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Board Of Aldermen - Agenda - 4/14/2020 - P3

Board Of Aldermen - Agenda - 4/14/2020 - P4

By dnadmin on Sun, 11/06/2022 - 23:15
Document Date
Fri, 04/10/2020 - 14:55
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/14/2020 - 00:00
Page Number
4
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__041420…

To date the following expenses have been incurred:

Cleaning Supplies: $11,587.40

Technology/Remote Access: $28,610.71

Personal Protective Equipment: $88,201.56
Total to Date: $128,399.67

The city fully understands that to date, there are still some available funds remaining to
purchase more supplies. Furthermore, the city believes, based on reports from the State of NH
and from the information released by the CDC, the COVID-19 situation has not slowed to the
point where the City should not continue to be proactive in the care of our personnel and
facilities. The city’s belief is that we need to be fully prepared to deal with many more weeks,
if not months of this current situation in order to have proper inventory of cleaning supplies and
PPE for our city.

Furthermore, we are working with Emergency Management and Financial Services to ensure
the city complies with all requirements to enable a reimbursement under the Federal
Emergency Management Agency (FEMA) public assistance grant for COVID-19 eligible
expenses.

Therefore, in closing, we ask for your approval of the legislation that Mayor Donchess will be
presenting at the BOA meeting on Apmil 14, 2020 regarding additional funds needed to ensure
we maintain a healthy workforce and safe city owned buildings.

21Page

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Board Of Aldermen - Agenda - 4/14/2020 - P4

Board Of Aldermen - Agenda - 4/14/2020 - P5

By dnadmin on Sun, 11/06/2022 - 23:15
Document Date
Fri, 04/10/2020 - 14:55
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/14/2020 - 00:00
Page Number
5
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__041420…

Nashua Logistics Section - Supply Unit
Standard Operating Procedure

Purpose: This document outlines the process all City Divisions and Components shall follow to
ensure alt resources requests are aligned in response to COVID-19.

Organizational Chart: The Supply Unit reports to the Logistics Section Chief. Technical
Specialists to the Supply Unit include OEM, Police, Fire and Public Health.

City of Nashua _LegeiPotey |_Advioa _ heats re =
Citywide Unified Command [| J NFR. Ds WEY TL
NH Joint Enfernation
Centar
WH EOG
| [7 Other Munteipattien
Supply Unit Meetings

Tuesdays and Thursdays 12:30pm

Join Zoom Mesting
https://zoom.us/j/992724977
Meeting !D: 992 724 977
One tap mobile

+1 G466588556, S927 2497 7#

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Board Of Aldermen - Agenda - 4/14/2020 - P5

Board Of Aldermen - Agenda - 4/14/2020 - P6

By dnadmin on Sun, 11/06/2022 - 23:15
Document Date
Fri, 04/10/2020 - 14:55
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/14/2020 - 00:00
Page Number
6
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__041420…

Agenda Link

Resource Request Process

1. Requestor develops order details
a. Order details include: type, quantity**, needed date, delivery location,
justification, preferred vencor/source
b. **orders should project a 2-3 week turnaround time for critical supplies. Order
enough to last until the next shipment.
2, Requestor submits Resource Reauest Form
a. lf your Division can purchase the order directly you still need to submit a request
to the EOC for tracking and reimbursement purposes
3. Nashua OEM will review all Resource Requests
a. if the resource exists within the Nashua OEM will forward to the appropriate
Division
b. If the resource does not exist within the City and can be provided by the State,
Nashua OEM will also submit the request fo the Siate EOC on WebEOC OR
Stephanie Locke at DHHS (ACS ONLY}
i. ifthe State EOC does not have the resource or can not procure it, we will
forward to Administrative Services
G. Ifthe resource needs to be ordered locally, OEM will farward to Administrative
Services
i. Admin Services will find a vendor io fulfill the request and issue a PO
ii. Admin Services will notify the Requestor and OEM of the PO and
expected delivery date on the Resources tracking sheet
4. Nashua CEM will update the resource tracking sheet
5. Admin Services will notify the requestor of the delivery date.
a. Admin Services will coordinate transportation, loading, unloading if needed
§, Once delivered the requestor will confirm delivery and amount with Admin Services and
OEM.

inventory Reporting Process

Any Division issued PPE or other disposable supplies should complete the inventory
reporting form Daily.

1. City Division or Task Force POC enters inventory here
2. Janet will calculate PPE levels across the City and by Division
a. Produce a report with inventory levels, burn rate, and anticipated resupply needs
on Monday and Wednesdays

Page Image
Board Of Aldermen - Agenda - 4/14/2020 - P6

Board Of Aldermen - Agenda - 4/14/2020 - P7

By dnadmin on Sun, 11/06/2022 - 23:15
Document Date
Fri, 04/10/2020 - 14:55
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/14/2020 - 00:00
Page Number
7
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__041420…

PPE and Equipment Priority Distribution
1. Healthcare workers/front line public health staff

2. PD/Fire

3. City Divisions

4, Partners (non-profits)

Supply Unit Members
|
Kim Kleiner Unit Leader Admin Services | klainerk@nashuanh.gov
Elyse Technical OEM butterworthe@nashuanh.g
Butterworth Specialist Ov
Kevin Technical Fire Kerrigank@nashuanh.gov
Kerrigan Specialist
Brian Technical Police kenneyb@nashuapd.com
Kenney/Greg | Specialist Millerg@nashuapd.com
Miller
Mark Technical Public Health munroem@nashuanh.gov
Munroe/Patty | Specialist crookerp@nashuanh.gov
Crooker
Carolyn Technical DPW oconnorc@nashuanh.gov
O’Connor Specialist
Janet Inventory Finance grazianoj@nashuanh.gov
Graziano Purchasing
Tracking
Jen Deshaies | Logistics- Delivery | Admin Serv - Jenniferd@nashuanh.gov
Risk

Andy Patrician | DPW patriclan@nashuanh.gov Office: 589-3143
Cell: 365-8612
Craig Allard Police allardc(@nashuapd gov Office: 594-3500

Steve Buxton | Fire buxtons@nashuanh.gov Office: 594.3651

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Board Of Aldermen - Agenda - 4/14/2020 - P7

Board Of Aldermen - Agenda - 4/14/2020 - P8

By dnadmin on Sun, 11/06/2022 - 23:15
Document Date
Fri, 04/10/2020 - 14:55
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/14/2020 - 00:00
Page Number
8
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__041420…

Camille Nashua Transit PattisonC@nashuanh.cgov Office -
Pattison 880-0700
Bill McKinney | Building Dept McKinneyWi@nashuanh gov Office -

589-3086

Page Image
Board Of Aldermen - Agenda - 4/14/2020 - P8

Board Of Aldermen - Agenda - 4/14/2020 - P9

By dnadmin on Sun, 11/06/2022 - 23:15
Document Date
Fri, 04/10/2020 - 14:55
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/14/2020 - 00:00
Page Number
9
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__041420…

Dear Ms. Lovering,
Dear Mayor & City Council Member,

We ask that you impose a moratorium on “small cells” and other wireless inirastructure permits
process and deployment until the COVID-19 emergency is over.

The wireless providers are using the COVID-19 emergency as cover to expand and cement their
rapid and virtually unsupervised deployment of harmful wireless infrastructure. Our local leaders
should not have to dedicate tume and resources to policimg whether the wireless companies are
following local and state law, they have far more important things to do.

The FCC wireless permit rules allow emergency moratoria. Homeland Security guidelines
emphasize that maintenance of existing communications capability is the priority. New
construction Is not “essential.”

The COVID-19 emergency has led to a government shut down of non-essential activity.
Hospitals, emergency response and local officials are overwhelmed and they must be allowed to
focus on what is indeed “essential”. Now is not the time to be dedicating resources to expanding,
rather than just maintaining, our networks.

The FCC has directly held a local jurisdiction can impose a temporary halt to deployment and
permits during emergencies. In the Matter of Accelerating Wireline Broadband Deployment by
Removing Barriers, FCC 18-111, 33 FCC Red 7705, 7784-7785, 4157 (2018) (“We recognize
that there may be limited situations in the case of a natural disaster or other comparable
emergency where an express or de facto moratoria that violates section 253(a) may nonetheless
be ‘necessary’ to ‘protect the public safety and welfare’ or to ‘ensure the continued quality of
telecommiunications services.’”)

Homeland Security has declared that local government is on the forefront and can take control
over determining whether to temporarily halt all non-essential activity. Homeland Security
guidance documents prioritize maintenance of existmg Communications Systems, and do not
support “essential” status for new construction. See Homeland Security Cybersecurity &
Infrastructure Security Agency, Identifying Critical Infrastructure During COVID-19,
https://www.cisa. gowidentifying-critical-infrastruchire-during-covid-19 (local control); e-
Critical Infrastructure and Key Resources Support Annex,
bttp:/www.fema.gov/pdfemergency/nrfnrf-support-cikr.pdf (focus on “protection, response,
recovery, and restoration”). Homeland Security, like the FCC, understands that it is essential in
an emergency situations justify focusing on protecting, responding, recovering and restoring of
existing systems, but new communications facilities construction is and should be deemed
nonessential, and subject to lockdown for so long as we are under emergency conditions.

Cities can and should impose a moratortum on deployment in their local area and freeze the
permit process until the COVID-19 emergency is over.

Sincerely,
Carla LeClerc

5 Huffy Circle
Nashua, NH 03062

Page Image
Board Of Aldermen - Agenda - 4/14/2020 - P9

Board Of Aldermen - Agenda - 4/14/2020 - P10

By dnadmin on Sun, 11/06/2022 - 23:15
Document Date
Fri, 04/10/2020 - 14:55
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/14/2020 - 00:00
Page Number
10
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__041420…

Jim Donchess
Mayor « City of Nashua

To: Board of Aldermen

Filed With: Sue Lovering, City Clerk

From: Jim Donchess
Date: March 25, 2020
Re: Emergency PO Request — $94,400 for Change Order 2 for 2019 Asphalt Testing

from S.W. Cole Engineering, Inc.

Pursuant to 5-90 (G) of the NRO, I have authorized Emergency Purchase Order Request
for $94,400 for Change Order 2 for 2019 Asphalt Testing from S.W. Cole.

Included is a copy of the Change Order provided by DPW to Dan Kooken,
Purchasing Manager, detailing this emergency work,

Once filed with the City Clerk’s office a Requisition will entered and a PO
generated that will allow this Change Order to be implemented.

Thank you,

cc: DPW Administration

229 Main Street + PO Box 2019 - Nashua, New Hampshire 03061-2019

Page Image
Board Of Aldermen - Agenda - 4/14/2020 - P10

Board Of Aldermen - Agenda - 4/14/2020 - P11

By dnadmin on Sun, 11/06/2022 - 23:15
Document Date
Fri, 04/10/2020 - 14:55
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/14/2020 - 00:00
Page Number
11
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__041420…

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Board Of Aldermen - Agenda - 4/14/2020 - P11

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