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& THE CITY OF NASHUA "The Gate City"

Community Development Division
Planning Department

May 25, 2016

To: James Donchess, Mayor
Adam Varley, Chair and Members of the Nashua Planning Board

From: Dan Kelly, Chair, Capital Improvements Committee (CIC)
Subject: Addendum to FY 2017 Capital Improvements Committee Recommendation

At the request of the Mayor’s Office, the Capital Improvement Committee (CIC) was requested to
convene a special meeting to rate two projects which were not in the original Department of Public
Works (DPW) CIC package but have been included in the Mayor's budget. The projects reviewed are as

follows:
© Rail Trail Lighting - $165,000
« Southwest Park Rectangular Fields - $250,000

The projects were deemed to be both a Short Term and a Long Term project and were evaluated on
that basis using the same criteria previously used for other FY 2017 Capital Improvement Projects.

Results of that evaluation are as follows:

Rail Trail Lighting — Short Term Priority “A-1”

The current lighting on the Rail Trail (Heritage Rail Trail West of Main Street) is in dire need of
replacement for safety and security reasons. The plan includes replacing the current three (3) year old
fixtures with LED lighting, and new poles. Power will be supplied with overhead wires. The use of LED
lights will significantly reduce the operational cost of the proposed lighting.

Comments: It is suggested that DPW (a) review the light fixtures proposed to minimize “spillover” of
light on the neighbors, and (b) burying the power lines to improve the aesthetics of this downtown

project.

229 Main Street * Nashua, New Hampshire C3060 e Phone (603) 589-3090 e Fax (603) 589-3119

Southwest Park Rectangular Fields — Long Term Priority “B-3”

The need for additional rectangular fields for soccer, lacrosse, and cricket has increased dramatically
over the past 15 years. The current usage exceeds the usable capacity of our existing fields. This issue
has led to poor field conditions and the inability to take fields off-line for needed repairs. The addition
of one or two fields in the area off of Gilson Road would go a long way in spreading out the use of these
rectangular fields and would allow us to take a field off-line for a true renovation.

Should you have any questions, please feel free to contact me at 883-2965.

Sincerely,

Dan Kelly
Chair, Capital Improvements Committee (CIC)

229 Main Street « Nashua, New Hampshire 03060 « Phone (603) 589-3090 « Fax (603) 589-3119

FY 2017 CAPITAL IMPROVEMENT PROJECTS
CITY OF NASHUA, NEW HAMPSHIRE
GRAND TOTALS: SUMMARY PAGE

EPARTM o Cher
“8s REQUESTED |. >...) :.-. RECOMMENDS |

"A" = ESSENTIAL

Long-term programs $ 15,330,000 $ 15,330,000
Recommended bond considerations

Short-term projects

Recommended cash considerations $ 2,288,538 $ 2,288,538
And capital reserve fund
TOTAL "A"s $ 17,618,538 $ 17,618,538

"B" = DESIRABLE

Long-term programs $ 3,040,000 $ 3,040,000
Short-term projects $ 1,088,550 $ 1,088,550
TOTAL"B"s $ 4,128,550 $ 4,128,550

"C" = ACCEPTABLE

Long-term programs $ 173,000 $ 173,000
Short-term projects $ 296,000 $ 296,000
TOTAL "C"s $ 469,000 $ 469,000
"D" = DEFERABLE
Long-term programs $ $
Short-term projects $ $
TOTAL "D"s $ 0 $ 0
“QO” = OTHER $ 0 $ 0
GRAND TOTALS =A+B+C+D+0O
Long-term programs $ 18,543,000 $ 18,543,000
Short-term projects $ 3,673,088 $ 3,673,088
TOTALS: long-term & short-term projects $ 22,216,088 $ 22,216,088
Solid Waste Enterprise Fund projects $ 931,000 $ 931,000
Waste Water Enterprise Fund projects $ 7,564,185 $ 7,564,185
Total Enterprise Funds’ projects $ 8,495,185 $ 8,495,185

*Enterprise Fund totals are for the City share of the projects.

“BB”

B = Desirable {second priority}: Programs/Projects which will benefit the community whose validity of pianning and timing have
been established.

Beau eC eyes

DEPARTMENT: > “GAG.

PROJECTS : oe Ca ts
Bh ages ' REQUESTED: .- RECOMMENDS ©.
B-1 Department of Annual Drainage Improvements
; Public Works
(Engineering) : : 1,800,000 1,800,000

At several locations in the City there exist drainage problems where runoff during rain events impacts the roadway and properties.
Problematic locations include WethersfieldAWestwood, Northeastern Blvd at Harris Brook, Shelly Dr. and Browning Ave, Galway
Rd., 89 Linton St, Victor Ave at Emmett Street, Westchester Dr. and Wilmington Rd at New Searles Rd. A variety of solutions,
including, but not limited to, infiltrating systems and drainage system extensions, will be used to correct the drainage issues. The
majority of the designs will be completed by the City Engineer's office. This CIP request will also fund work required as part of the
NPDES Small MS4 General Stormwater Permit.

B-2 _._ Department of . Holman Stadium Upgrades

Public Works
(Park and Rec) : 130,000 130,000

The Holman Stadium Facility continues to be a gathering point for City sporting and civic events. There are some areas that need
attention that were not addressed in the stadium work that occurred in 2003. There is a need to upgrade the locker rooms with
better floor surfacing, improved shower and bathroom services and more efficient HVAC systems. The field is in need of having
the clay surface replaced and have upgrades made to the irrigation system. There is a need to reconstruct both the visitors and
home dugouts repairing the failing roofs, walls, and making the dugouts wider; Repairs to outfield walls, paving of areas inside the
stadium and parking lot to eliminate trip and fall hazards. Replace out buildings; upgrade electrical and security systems. The field
requires some rehab and the marque sign on Amherst St.

B-3 Community Development Riverwalk Boardwalks
Division 360,000 360,000

The three proposed Boardwalks at 4 Water Street, 60 Main Street, and 53-59 Main Street will provide better connection and tie
the mostly completed Riverwalk to the Main Street Bridge, and recently renovated Main Street in the Downtown. It will showcase
the Riverfront and enhance the preservation and improvements to the adjacent buildings and enhance economic development in

the Downtown.

B-3 Department of Road Reconstruction

Public Works
(Engineering) 500,000 500,000

There are sections of roads that due to extensive settlement or structurai failure where the pavement deteriorates quickly and
needs frequent maintenance. Examples include sections of Tinker Road and Tampa Road. The roads need to be reconstructed
to improve the profile and drainage; work that is beyond the scope and financial capability of the annual Paving Program.

12

/ —- :

» B-3 ——~ Department of | Southwest Park |

. /\’ re Public Works . Rectangular Fields
- (Park and Rec) 1 te ae 250,000 250,000

The need for additional rectangular fields for soccer, lacrosse, and cricket has increased dramatically over the past 15 years. The

current usage exceeds the usable capacity of our existing fields. This issue has led to poor field conditions and the inability to

take fields off-line for needed repairs. The addition of one or two fields in the area off of Gilson Rd would go a long way in

spreading out the use of these rectangular fields and would allow us to take a field-off line for a true renovation.

“ Added at the May 23, 2016 Special Capital Improvements Committee Meeting

13

FY 2017 CAPITAL IMPROVEMENT PROJECTS
CITY OF NASHUA, NEW HAMPSHIRE
SHORT-TERM PROJECTS ig
£6 A’ j
SHORT-TERM PROJECTS: Programs/Projects that can be completed within a single year and that probably will be paid
for with cash from the City's Capital Budget. These projects may be in the six-digit, thousand-dollar range.

A= Essential highest priority): Programs/Projects which are required to complete or renovate a major public improvement,

9 9 }
projects which will remedy a condition dangerous to the health, safety, and welfare of the public, or projects which will provide facilities
for critically needed community programs.

la at

“DEPART

, 4 Spies
BG 4

ENTS

: ee re

PROJECTS | Gio es)
RECOMMENDS

REQUESTED -

A-1 Airport Reconstruct Taxi lane
Phase Ib (South End) 24,500 24,500

This is the second phase of a project to rehabilitate portions of the airport pavement that has served its useful life. The areas in
question lie between hangars and along the Inner Taxi lane on the south end of the airport. This project will be completed utilizing
90% FAA share, 5% NH DOT share and 5% Airport/City share. (Nofe — this is the second half of an FY16 project the City pledged
22.5k in support of. A recent scoping meeting revealed significantly more pavement that requires rehabilitation so the total
amount of the project was bumped up to $990k from $450k)

A-1 Airport Master Plan.Update
Vegetation Management 16,538 16,538

This project is in two components. One would be to update the Airport's Master Plan which is a strategic plan for making capital
and other improvements. Two would be the creation of a Vegetation Management Pian that can affect the safety of the airport as
well as become habitat for unwanted wildlife. Also, VMP will help reduce the costs by minimizing employee workload in dealing
with vegetation. This project will be completed utilizing 90% FAA share, 5% NH DOT share and 5% Airport/City share.

A-1 Community Development City Master Plan .
Division 50,000 50,000

This request for funding will allow for preliminary functions in the process of updating the City’s Master Plan project, estimated to
begin in 2018.

A-1 Depariment of ,
Public Works Amherst St, Charron Ave to Diesel Rd
(Engineering) 500,000 500,000

These transportation improvements are necessary to allow the continued progression of traffic on Amherst Street at an acceptable
level of service while accommodating the flow of traffic from commercial establishments along the same corridor, especially with
new development occurring. The City is working with adjacent property owners toward a common goa! of improving traffic flow
through this area. Construction bids received in the fall of 2015 were $500,000 above the estimated costs. The project has been
advertised again for spring 2016 construction.

17

A-1.. Department of. .-Rail Trail kighting., 2) 2°.”

Public Works

(Parks and Recreation) 165,000 165,000

The current lighting on the Rail Trail is in need of replacement. The new lighting would provide improved lighting and
visibility to the area with the update of LED fixtures. Overhead wiring is proposed due to other utilities in the ground.

“* Added at the May 23, 2016 Special Capital Improvements Committee Meeting

A-1._.. Fire Dept ' Municipal FireAlarm . 55,000 55,000

Nashua Fire Rescue maintains the 100 mill-amp system used for the transmission of coded Fire Alarm Boxes. This system
currently monitors/protects in excess of 1.6 billion dollars of assessed community real estate. The goal of this project is to create
an additional pathway to the north end of the city creating redundancies with the system as documented in the NFPA Standards

for Municipal Reporting.

A-2-. Departmentof ——_—Gentralirrigation

s:$ Public Works oa

(Parks and Recreation) 2420000 Ss 420,000

The installation of a central irrigation system would tie jn all of the department's 45 systems into control software that would allow
remote changes to the system. These changes would be based on current weather and soil moisture conditions and would help
conserve water. It is estimated to have a 5-7 year payback with reduced water usage. The system would also allow for single
person control in the field. This would reduce a two person crew down to one person. This would allow for the department to use
this saved manpower on other tasks or projects. This request has been listed in previous years

A-3.. -Department of | _ Ledge Stat Nashua’
>: Public Works Canal. HOCgSeS . ees
(Engineering) , oo 218,000 248,000

This request is to construct a crash rated barrier curb railing along Ledge Street in the vicinity of the stone retaining wall abutting
the Canal, replacing the chain link fence that exists today. The intent would be to improve vehicle safety while maintaining proper
pedestrian access. Presently, there is no protection, and vehicles veering off the retaining wall would land in a water hazard. On
October 11, 2009, a vehicle crashed into the fence and landed in the canal. This project would be similar to the safety
improvement made on the sidewalk and roadway at the Allds Street Bridge located near Spaulding Ave and would have a design

life of 20 years.

A-3. —_ FireDept _ All Facilities :
TPP a a ts” Deferred Maintenance’ 7-7 261,500 °° ~~. 264,500

Currently we are looking at several projects that have been put off due to funding priorities that continue to be
addressed. Although not any one of these projects will warrant our whole deferred maintenance budget, combined
they may. The Lake Street Station Logic System & Compressors for the HVAC system. Station 1 requires a
structural stability study of a 125 year old building that was not designed for today’s apparatus weights.
Replacement of the raided flooring in our dispatch center. Lake Street and East Hollis Street floor sealer protection
on the apparatus floors. Updating the Pine Hil! Road Station and replacing the roofs at Station 3 and 6.

18

DEI ARTMI NT , : ae wats ode. Sy ‘.
REQUESTED: ..- | RECOMMENDS |,
A-3 Department of
Public Works Crown Hill Pool
_. (Park and Rec} Repairs 188,000 188,000

The pool surface at Crown Hill Pool is in need of rehabilitation. This concrete pool has been painted yearly for the past 25 years.
The paint layer has built up to such a level that it needs to be removed. The removal of the Chlorinated Rubber Paint has to be
done by sandblasting. After the sandblasting is done it should be repainted with an acrylic paint or a heavy duty liner should be
put in place. This will preserve the pool for the next 15-20 years. This will also cut down on costly yearly man-hours that are

currently spent painting the pool.

A-3 Library West Wing Renovations

0 0

With the sale of the Chandler Library Building in 2012 the Board of Trustees was able to move forward with their longstanding plan
to renovate the unfinished East Wing of the Library. After studying current library usage and the limitations of the East Wing the
Board has changed their plans and will renovate the West Wing to become the Chandler Memorial Wing and will incorporate
architectural details and artifacts from the original Chandler Building. Although the project will be completed using trust funds and
proceeds from the sale of the building there will be some additional annual utility and maintenance costs associated with the

increased use of the space.

A-3 Police Department Garage Roof Replacement .
- 80,000 80,000

The existing attached five bay garage/indoor range roof will be removed and replaced. The existing HVAC equipment will be
temporarily removed and put back in place after the new roof is installed. The roof has been leaking and is not able to be
repaired. This project meets the definition of a capital improvement in that the estimated cost is in excess of $50,000 and it’s the
rehabilitation of an existing facility with an anticipated life expectancy in excess of 10 years. This is anew FY 2017 project that
was not previously listed on the six-year plan but should be considered due to the urgent need as the roof cannot be repaired.

A-3 School Department Deferred Maintenance 610,000 610,000

First project conducts an architectural/engineering assessment of Elm St. to develop a preliminary scope of work and cost
estimate for construction. Second project is to replace the “storefront” doors at the front and main entrances to Pennichuck Middle
School. Next are miscellaneous paving needs at NHS North, Bicentennia' and Fairgrounds Middle Schools; replacing the vinyl
siding on the Amherst St. gym; upgrade ventilation in the continuing education wing at FMS; design fee for replacing the FMS flat
roof sections; replace boiler controllers at NHS North; and replace air handling unit at Pennichuck MS. All of these projects have
been previously requested but due to funding level, not completed.

TOTAL.FY 2017 SHORT-TERM"A" PROJECTS? ~~ << $2,288,538. $ 2,288,538.

19

ADOPTED REQUESTED TOTAL
PROJECT ! FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 REQUESTED
SUMMARY SHEET
SUMMARY/FEDERAL SHARE
Airport Authority90% Federal/NHDOT $738,675.00] $900,000.00] $900,000.00 $297,000.00 $540,000.00| _$5,679,000.00 $9,054,675.00]
FEDERAL SHARE SUB-TOTAL - $738,675.00 $900,000.00 $900,000.00 $297,000.00 $540,000.00 $5,679,000.00 $9,054,675.00
SUMMARY/ICITY SHARE
Public Health & Comm Services Dept $3,000,000.00 $3,000,000.00
Airport Authority $41,038.00 $50,000.00 $50,000.00 $16,500.00) $30,000.00 $315,500.00 $503,038.00
Community Development Division $410,000.00) $1,700,000.00 $300,000.00 $400,000.00 $2,810,000.00
Fire Rescue Department $1,521,500.00 $50,000.00 $715,000.00] $4,988,377.00 $4,461,697.00 $188,320.00 $11,924,894.00
Nashua Library $640,000.00 $640,000.00
Police Department $80,000.00 $945,291.00 $307,283.00 $1,332,574.00
Communications Division
Public Works Division
Parks and Recreation Department $893,000.00 $410,000.00 $150,000.00 $1,453,000.00
Engineering Department | $6,105,550.00} $3,607,905.00| $3,379,273.00 $3,548,237.00 $3,725,648.00| $3,911,931.00 $24,278,544.00
DPW Administration $8,000,000.00} $7,000,000.00 $15,000,000.00
Street Department $500,000.00 $500,000.00 $500,000.00 $500,000.00 $500,000.00 $500,000.00 $3,000,000.00
School Department ’ $610,000.00 $830,000.00) $10,540,250.00} — $8,755,000.00 $9,198,235.00| $9,375,603.00 $39,309,088.00
Information Technolosy
CITY SHARE suerore $21,801,088.00 $15,093,196.00 15,941,806.00 $18,208,114.00 $17,915,580.00 $14,291,354.00 $103,251, 138.00
SUMMARY / ENTERPRISE FUND
Solid Waste Enterprise Fund Projects $93 1,000.00 $500,000.00 $500,000.00 $500,000.00 $500,000.00 $500,000.00 $3,431,000.00
Wastewater Enterprise Fund Projects $7,564,185.00| $4,276,366.00| $2,725,796.00| — $2,829,341.00 $2,849,032.00| $2,849,032.00 $23,093,752.00
ENTERPRISE FUND SUB-TOTAL $8,495,185.00| $4,776,366.00| $3,225,796.00| $3,329,341.00 $3,349,032.00| $3,349,032.00 $26,524,752.00
GRAND TOTAL
CAPITAL IMPROVEMENT PROJECTS $30,296,273.00 19,869,562.00 $19,167,602.00 $21,537,455.00 $21,264,612.00 —17,640,386.00 $129,775,890.00
Special Meeting of May 23, 2016 __
Park and Recreation Department
Rail Trail Lighting $ 165,000.00 $ 165,000.00
Southwest Rectangular Fields $ 250,000.00 $ 250,000.00
Subtotal $ - — 415,000.00 $ 415,000.00
Total $ 30,711,273.00 $ 30,711,273.00

SPECIAL BOARD OF ALDERMEN
PUBLIC HEARING
JUNE 9, 2016

A Public Hearing was conducted by the Board of Aldermen on Thursday, June 9, 2016, at 7:00 p.m. at the Nashua
High School North Auditorium, 8 Titan Way, Nashua, New Hampshire.

President Brian S. McCarthy presided; City Clerk Patricia D. Piecuch recorded.
Prayer was offered by City Clerk Patricia D. Piecuch; Alderman Richard A. Dowd led in the Pledge to the Flag.

The roll call was taken with 12 members of the Board of Aldermen present; Alderman Cookson, Alderman Clemons and
Alderman LeBrun were recorded absent. Alderman Lopez, Alderman McGuinness and Alderman Wilshire arrived after
roll call at 7:12 p.m., 7:20 p.m. and 7:30 p.m., respectively.

His Honor Mayor James W. Donchess was also in attendance.
R-16-034

RELATIVE TO THE ADOPTION OF THE FISCAL YEAR 2017 PROPOSED BUDGET
FOR THE CITY OF NASHUA GENERAL, ENTERPRISE AND SPECIAL REVENUE FUNDS

Presentation by Mayor Donchess on Proposed FY17 Budget

Mayor Donchess

This is the first budget that | have proposed this time around. The basic process here is that under the City Charter
the Mayor proposes a budget to the Board of Aldermen which comprises all operations of city government and then
the Board of Aldermen, specifically through the Budget Review Committee, reviews the budget in detail and
ultimately the Budget Review Committee makes a recommendation and the Board of Aldermen must pass the
budget. The city can’t soend money unless those expenditures are approved by the Board of Aldermen or through
the budget process. | proposed this budget this year about one month ago and since that time the Budget Review
Committee has been considering that budget. It is not an easy job because every department comes before the
committee and talks through their section of the budget which makes the job very difficult because it can involve late
nights and a lot of meetings during a compressed period of time. My goal next year is to propose the budget in late
April so the Budget Review Committee has more time to work on it and it’s not as difficult for the people on the
Budget Review Committee and their families. Let me go through some of the features that are in the budget. First
of all | think the priorities this year in this budget were first, public safety; police department and the fire department,
of course we are in the middle of a very difficult opioid crisis, both administering Narcan which revives people from
overdose situations. As we go through some of the numbers | think you will see that was an emphasis. The second
priority | think was the city schools given the 1.3% budget cap | am proposing a budget for schools which is up 2.2%
therefore significantly over the spending cap for that portion of the budget which is a budget that | believe will
maintain at least the current service level with a very moderate cap. Third is public space and park improvements,
you will see particularly in the capital improvements section of the budget that | proposed a number of projects for
parks and public spaces. | think those are important to the quality of life in the city and people enjoy our extremely
fine park system and | think some of the projects in the budget will enhance that advantage that we have. Those
include hopefully a new soccer field, the lighting of the Rail Trail, money for a carousel at the Legacy Playground
that’s going to be built at Labine Park and an automated irrigation system which will enable the soccer fields that we
do have to be watered automatically so it’s more efficient, is better for the grass and takes up less personnel time.
The other priority | believe is the capital equipment reserve fund and the replacement fund and the reason | say that
is because that part of the budget is up 40% from last year from $1.3 million to $1.8 million which has probably gone
up more than any other section of the budget as compared with last year at least.

John Griffin is the CFO and he and many others have worked very hard on the budget. The second slide shows
what the proposed operating budget is which is $248 million and this does not include the enterprise funds or some
of the off budget items. The spending cap this year based upon the provisions of the city charter is 1.3%. The
operating budget of the city is under the spending cap as proposed by $100,000. The amount that the budget has