Minutes

Finance Committee - 09/16/2020 Page 16
Alderman Klee

I’m sorry, Mr. Mayor, | think Alderman Dowd did have a comment.

Mayor Donchess

Oh Alderman Dowd, | didn’t see you. Sorry.

Alderman Dowd

Just real quick, all the other parts of the tower project have been approved and this is required by the City and
this is just for the foundation. So | recommend approving it.

Alderwoman Lu

Yeah, this is just for the foundation? This isn’t the whole thing.

Mr. Mansfield

No, we met if | may, Mayor.

Mayor Donchess

Finance Committee - 09/16/2020 Page 15

Alderman Harriott-Gathright

Alright, alright, | see, 1, 2, 3 oh | am sorry, should | read it now. You're right, you’re right. Ok.

MOTION BY ALDERMAN HARRIOTT- GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD THE
TOWER FOUNDATION AND INSTALLATION OF AN 88' MONOPOLE PUBLIC SAFETY
COMMUNICATIONS TOWER IN THE AMOUNT OF $109,970.00 TO GREEN MOUNTAIN
COMMUNICATIONS, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Alright, Mr. Mansfield, now we are on the right item.
Mr. Mansfield

Finance Committee - 09/16/2020 Page 14
Mayor Donchess

That is what we recovered from the insurance carrier. Alright can the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Mayor Donchess, Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman O’Brien 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Monopole Tower & Foundation Installation

Mayor Donchess

Finance Committee - 09/16/2020 Page 13
ON THE QUESTION

Mayor Donchess

| believe Ms. Deshaies is here on this? Or you Ms. Parkinson, | don’t know who is covering this?

Kelly Parkinson, Purchasing Manager

Yes it’s me, Ms. Marchant e-mailed and asked me to cover tonight for her on this.

Mayor Donchess

Ok, go ahead.

Ms. Parkinson

Sure, this is for a van that was totaled in April for the transit. It was reimbursed for $63,865.00 by Risk to the

Finance Committee - 09/16/2020 Page 12
Director Cummings

No these contracts are not set up so that we get a credit. We don’t the issue the money upfront.
Alderwoman Lu

We don’t pay the money up front, is that what you said/meant?

Director Cummings

Correct. There was no credit.

Alderwoman Lu

Right, but it’s a — this contract is for — it’s a flat fee?

Director Cummings

No.

Alderwoman Lu

Oh it’s not, | see.

Mayor Donchess

Finance Committee - 09/16/2020 Page 11

From: Kelly Parkinson, Purchasing Manager
Re: Snow Plowing Contract FY21

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
EXTENSION FOR SNOW PLOWING AND OPTIONAL SAND/SALT TREATMENT AND SNOW REMOVAL
SERVICES IN THE AMOUNT NOT TO EXCEED $40,000 TO ACCURATE DIMENSIONS, LLC, OF
BEDFORD, NH, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Mr. Cummings?

Tim Cummings, Director of Economic Development

Finance Committee - 09/16/2020 Page 10
Director Kleiner

Relatively speaking, it is not that much more expensive than the alternative that we were given. But we felt
that it was necessary, it was adding somewhere around $30,000.00 to $40,000.00 overall in the project.

Alderwoman Lu

Ok, alright, thank you.

Alderwoman Kelly

Mr. Mayor, if | could.

Mayor Donchess

Alderwoman Kelly.

Alderwoman Kelly

Finance Committee - 09/16/2020 Page 9
Director Kleiner

Finance Committee - 09/16/2020 Page 8
Alderwoman Lu

Ok, thank you.

Mayor Donchess

Any other questions/comments? Alderwoman Klee.
Alderman Klee

Finance Committee - 09/16/2020 Page 7

But then the other question is do we feel, are we trying to get the ADA compliancy done at the same time or is
that required by Federal Requirements because we have some Federal Funding that we also have to take care
of any non-conforming ADA issues? So that’s two, sorry.

Director Kleiner