Minutes

Finance Committee - 03/17/2021 Page 3

Mayor Donchess

Oh sorry, Alderman Dowd. Any other members of the Board? Alderwoman Schmidt. Anyone else? | don’t see
anyone else, so we have 2 additional members. There will be an item coming in at the end that is not on the
Agenda and also there will be a non-public regarding a personnel issue. So first we have public comment. Is
there any public comment; anybody want to speak to the Committee?

PUBLIC COMMENT - None
COMMUNICATIONS

Finance Committee - 03/17/2021 Page 2

Also in Attendance: Alderman Richard A. Dowd
Alderman Jan Schmidt
Dan Hudson, City Engineer
Jeff LaFleur, Superintendent of Solid Waste
Jeff Snow, Superintendent Edgewood Cemetery
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager

ROLL CALL

Alderman Klee

| am here, | can hear the proceedings and at the moment | am alone in this room.
Alderwoman Lu

| am here alone and | can hear you.

Alderman Harriott-Gathright

REPORT OF THE FINANCE COMMITTEE

MARCH 17, 2021

A meeting of the Finance Committee was held on Wednesday, March 17, 2021, at 7:00 p.m. via
teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governors Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Finance Committee - 04/07/2021 Page 27

ADJOURNMENT
MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 8:00 p.m.

Alderwoman-at-Large Shoshanna Kelly
Pro Tem

Finance Committee - 04/07/2021 Page 26

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM MARCH 12, 2021 TO APRIL 1, 2021, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Finance Committee - 04/07/2021 Page 25

Mr. Ibarra

| am sure we have that information available. | am not sure that would be posted on the website for the City
though.

Alderwoman Lu

OK so yeah if you could provide that, that would be helpful for my due diligence. Thank you.
Mr. Ibarra

Sure, you’re welcome.

Mayor Donchess

Finance Committee - 04/07/2021 Page 24

Alderwoman Lu

Thanks. So Mr. Ibarra, we have a quote for a certain number of signs which they have bid on, is that right?
Mr. Ibarra

I’m sorry that broke up, could you repeat the question please?

Alderwoman Lu

Is this change order also for a certain number of signs?

Mr. Ibarra

Finance Committee - 04/07/2021 Page 23

Mr. Ibarra
Yes, please thank you.

Mayor Donchess

We have what?

Alderwoman Kelly

We had a change come in for signs and supplies. | can read it if you like. This is from Kelly Parkinson,
Purchasing Manager regarding change order for sign supplies in the amount not to exceed $10,000.00.

From: Kelly Parkinson, Purchasing Manager
Re: Change Order for Signs Supplies in the amount not to exceed $10,000 funded from accounts 61542
signs

Finance Committee - 04/07/2021

Alderwoman Lu

| have a question please.
Mayor Donchess
Alderwoman Lu?

Alderwoman Lu

Thank you. | didn’t see this piece of equipment on the CERF replacement schedule.

Mr. Ibarra

Page 22

Great question. This was on Fiscal ’20 CERF and we did not make the purchase and I'd say it was probably
COVID-related behind that. Parts and equipment have been hard to come by so we just moved it into this

year, trying to get CERF caught up.

Alderwoman Lu

Finance Committee - 04/07/2021 Page 21

From: Kelly Parkinson, Purchasing Manager
Re: Hamm Asphalt Roller in the amount of $74,069 funded from FY20 CERF accounts 81300 Machinery &
Equipment

MOTION BY ALDERMAN KELLY TO ACCEPT, PLACE ON FILE, AND APPROVE THE PURCHASE OF A
2021 HAMM HDIVO OSCILLATING VIBRATORY ASPHALT ROLLER FROM NORTRAX EQUIPMENT OF
PEMBROKE, NH, FOR A PRICE OF $74,069 PURSUANT TO THE SOURCEWELL CONTRACT. FUNDING
WILL BE THROUGH DEPARTMENT: 161 STREETS; FUND: TRUST; ACTIVITY: CERF, BY ROLL CALL.
ON THE QUESTION