Finance Committee - 04/07/2021 Page 20
Alderman Klee
Thank you Mr. Ibarra, thank you Mr. Mayor and Mr. Ibarra, if | read it correctly this is for the additional types of
bike lane marking. Is it also to any kind of unexpected type of painting that we did not expect because of
weather or something like that or is it just primarily the bike lanes?
Mr. Ibarra
Finance Committee - 04/07/2021 Page 19
Again, we do quite a bit of it and we find the need for outside support. It is beneficial that HSI is providing
similar services for the paving program because it enables us to closely coordinate between the two programs.
So as | noted, we find that beneficial. And again, they do local and they act as an extension of our staff and we
find their support very helpful.
Mayor Donchess
Anyone? | don’t see anyone. Could you please call the roll?
A viva voce roll call was taken which resulted as follows:
Finance Committee - 04/07/2021 Page 18
This year, as | noted, there’s some slight price increases because construction has been strong and material
costs are going up, the price of metals have went up. So there is a small increase this year but still within that
10% criteria.
Alderwoman Lu
OK and when that happens you are not required to go out to bid is that correct?
Mr. Hudson
That’s my understanding yes.
Mayor Donchess
That’s correct.
Alderwoman Lu
Alright, thank you.
Mayor Donchess
Finance Committee - 04/07/2021 Page 17
Alderwoman Kelly
Thanks. Mr. Hudson, | know last year when you did this there were a number of antique manholes that you
took out of French Hill. Do you anticipate having similar ones this year, | think you actually like auctioned them
off. | just thought they were really cool, they were the triangle ones.
Mr. Hudson
Finance Committee - 04/07/2021 Page 16
Alderwoman Kelly
We can hear you clearly now; but we didn’t hear you say “motion carried” and | assume handed off to for the
next communication.
Mayor Donchess
Yes, OK so to go back then, Motion Passed. The next item is from Kelly Parkinson, Purchasing Manager.
Alderwoman Kelly?
From: Kelly Parkinson, Purchasing Manager
Re: Paving Program Castings in the amount of $362,038.50 funded from accounts 81700 Infrastructure
Improvements
Finance Committee - 04/07/2021 Page 15
Mayor Donchess
Now | don’t see a reference to 584 in the Memo.
Alderwoman Lu
It is Memo number 21097 and it is underneath the chart. And it’s right below...
Mayor Donchess
OK yes, | see it now.
Alderwoman Lu
And it may that that 10% refers to per unit and this happens to be 100% as many units but the price per unit
did not go above 10%.
Mayor Donchess
Well either Ms. Parkinson or Mr. Hudson, could you address that please?
Mr. Hudson
Finance Committee - 04/07/2021 Page 14
Mayor Donchess
Anyone?
Alderwoman Lu
Yes, | have a question, please.
Mayor Donchess
Alderwoman Lu?
Alderwoman Lu
Finance Committee - 04/07/2021 Page 13
Mayor Donchess
Alderwoman Kelly
That was actually part of my question was why was it a change order versus a new contract. But my other
question was just in comparison to last year, is this about what we paid? Did prices go up because everything
seems to be up right now?
Mr. Hudson
Finance Committee - 04/07/2021 Page 12
What this proposed amendment is amending that contract to continue that service this year. They help with
overall program management, coordination, construction, administration and observation. They are with us out
there every day watching the construction happen and making sure it is being done according to requirements.
So they work well with us, they are a local company and acting kind of as an extension of our staff. It's beena
good relationship and we’d like to continue that.
Mayor Donchess
Finance Committee - 04/07/2021 Page 11
Mayor Donchess
Both flora and fawn.
Alderman Laws
Just throwing it out there.
Mayor Donchess
Ok.
Alderwoman Kelly
What about bears, Alderman Laws?
Alderman Laws
Sure anything, I’m not scared of anything. Just keep me in mind, chickens, whatever.
Mayor Donchess
Alright, anyone else? Madam Clerk could you please call the roll?
A viva voce roll call was taken which resulted as follows:
