Minutes

Finance Committee - 10/16/2019 Page 4

From: Dan Kooken, Purchasing Manager
Re: Contract for Professional Engineering Services for Transit Center Rehab (Value $125,135)
Department: 186 Transportation; Fund: FTA Grant

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
GREENMAN-PEDERSEN, INC. IN THE AMOUNT OF $125,135 FOR ENGINEERING SERVICES FOR
TRANSIT CENTER REHAB. FUNDS ARE AVAILABLE IN DEPARTMENT 186 TRANSPORTATION; FUND:
FTA GRANT

ON THE QUESTION

Mayor Donchess

Finance Committee - 10/16/2019 Page 3
Alderwoman Caron

Thankyou | have several and not that | don’t think this is a good idea but | think there are several issues. It
really needs to be looked at by Park Rec and get some ideas of how many hours are on there. Also, that’s
going to deplete their CERF account by $13,000.00, that leaves them at about $13,000.00 left in their account
for the Fire Department. My question to you Mayor would be, would it behoove us to table this until we have

Finance Committee - 10/16/2019 Page 2

Since we have the Director of Park Rec here, if he wants to come forward and see if he can, through the
invitation of the Mayor and the Chair, if he could repurpose this vehicle and has a need within the Park Rec
type of Department. If he does, and | would like to amend this to include $13,000.00 that would be the price
that we would get in the trade-in value and amend it to $146,564.00.

Nicholas Caggiano, Superintendent of Parks & Recreation

REPORT OF THE FINANCE COMMITTEE

OCTOBER 16, 2019

A meeting of the Finance Committee was held on Wednesday, October 16, 2019, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderman-at-Large Brandon Michael Laws
Alderwoman-at-Large Shoshanna Kelly
Alderman June M. Caron

Members not in Attendance: Alderman Patricia Klee
Alderman Linda Harriott-Gathright

Also in Attendance: John Griffin, CFO/Comptroller

Finance Committee - 11/06/2019 Page 7
A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Alderman O’Brien, Alderman-at-Large Laws, Alderwoman Kelly,
Alderman Caron, Alderman Harriott-Gathright, Mayor Donchess 6

Nay: 0

MOTION CARRIED

The finance committee went into non-public session at 7:20 p.m.

Finance Committee - 11/06/2019 Page 6
MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN O’BRIEN THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM OCTOBER 11, 2019 TO OCTOBER 31, 2019

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Harriott-Gathright

Finance Committee - 11/06/2019 Page 5

Alderman Laws

OK, thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Purchase of Two (2) 6 Wheel Dump Truck Up-Fits (Value: $223,754) Department: 161 Streets; Fund:
Trust $111,877; Activity: CERF; Department: 177 Park and Recreation; Fund: Trust $111,877;
Activity: CERF

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO

TENCO USA IN THE AMOUNT OF $223,754 FOR THE PURCHASE OF TWO (2) 6 WHEEL DUMP TRUCK

Finance Committee - 11/06/2019 Page 4

Alderman Harriott-Gathright

Thank you.

Alderwoman Kelly

Thank you. Generally speaking, do we have an approach to how we go about deciding which playgrounds,
because | think I’ve seen probably 5 or 6 since we’ve started. So is there an overall Master Plan to how we
decide when they get an upgrade?

Mr. Caggiano

Finance Committee - 11/06/2019 Page 3

From: Dan Kooken, Purchasing Manager
Re: Contract for Purchase and Installation of Playground Equipment Surfacing for the Salem Street Tot Lot
(Value: $39,450) Department: 184 Community Development; Fund: Grant

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
ULTIPLAY PARK & PLAYGROUNDS, INC. IN THE AMOUNT OF $39,450 FOR THE PURCHASE AND
INSTALLATION OF PLAYGROUND EQUIPMENT AND WOOD PLAYGROUND SURFACING FOR THE
SALEM STREET TOT LOT. FUNDS ARE AVAILABLE IN DEPARTMENT

Finance Committee - 11/06/2019 Page 2

From: Dan Kooken, Purchasing Manager

Re: Contract Award for Nashua Public Library Integrated Library System (Value: $73,710) Department:
179 Nashua Public Library; Funds: Technology Operations Escrow from FY2019 and Computer
Software Escrow from FY2019 for a Total of $54,500 & General Fund $19,210