Finance Committee

Pursuant to NRO Sec 5-84 (A}(4}, Special purchasing procedures for sole-source procurements, a
quotation dated April 2, 2020 was solicited from Motorola Solutions Inc. to purchase Maintenance
Services along with the System Upgrade Agreement (SUA Ii) totaling $240,152.26. Funding for these
services is available in the FY 21 Citywide Communications Budget, Communications Equipment
Maintenance, Account #57. 1. 620 54435.

Sincerely,

William Mansfield
Radio Systems Manager
City of Nashua

City of Nashua, NH
Citywide Communications Division
Wireless Communications

July 23, 2020

To: Kelly Parkinson, Purchasing Manager

From: William Mansfield, Radio Systems Manager
RE: Motorola Service & System Upgrade Agreements
Dear Ms Parkinson,

Attached please find copies of the Motorola Service Agreement and the Systerm Upgrade Agreement
(SUA II), totaling $240,152.26. These Contracts have been reviewed and approved by Legal.

System Upgrade Agreement It

S2)\ THE CITY OF NASHUA "The Cate City’

Administrative Services
Purchasing Department

July 28, 2020
Memo #21-015

TO: Mayor Donchess
Finance Committee
SUBJECT: Radio System Hardware/Software Upgrade and Maintenance
Please see attached communications from William Mansfield, Radio Systems Manager dated July 23,

2020 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

This scope covers work specifically related to overall extension of time for the general contractor to
be on-site.

Commercial

Waldron will implement the site work and reviews noted above for the lump sum price of nineteen
thousand five hundred and sixty-eight and 90/100 19,568.90), which will be invoiced as an
additional line item in the existing project invoice.

Terms of payment are net-45 days from date of invoice.

Next steps

If this meets with your approval, we have availability to start the work right away.

WALDRON

July 7, 2020

Mr. William Keating

Project Engineer

Nashua Waste Water Treatment Facility
Via Email

Reference: Contract Amendment-2
Construction Administration-Extension of Resident Engineering Services

Dear Mr. Keating,

Thank you for the opportunity to present NWWTF with this proposal to perform additional
engineering and design services for the Construction Administration-Resident Engineering portion
of the work, related to the extension of the project site construction period.

Summary

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PART III - PRICE SUMMARY

COMPETITOR'S CATALOG LISTINGS, IN-HOUSE ESTIMATES, PRIOR QUOTES
13. (Indicate basis for price comparison)

MARKET
PRICE (8)

PROPOSED

PRICE

PART IV - DIRECT LABOR BY CATEGORY

14, INSERT THE APPROPRIATE WORK CATEGORY IN THE TABLE BELOW. WORK CATEGORIES WOULD INCLUDE BUT

NOT BE LIMITED TO THOSE CATEGORIES SHOWN IN THE CONTRACT DOCUMENTS SUCH AS DESIGN, SURVEY,

SUBSURFACE, CADASTRAL, 0&M MANUAL, ADMINISTRATION, INSPECTION, RECORD DWGS, START-UP, SPECIAL

SERVICES, ETC.

COST OR PRICE SUMMARY FORMAT FOR SUBAGREEMENTS UNDER NH SAG & SRF

Form Approved
DES 02/06

PART I - GENERAL

1, GRANTEE / LOANEE
City of Nashua, New Hampshire

2, GRANT/LOAN NO.

3. NAME OF CONTRACTOR OR SUBCONTRACTOR

Waldron Engineering & Construction, Inc.

4, DATE OF PROPOSAL
July 8th_, 2020

5. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (Include ZIP)

37 Industrial Drive, Exeter, Suite G-1, NH 03833

6. TYPE OF SERVICE TO BE FURNISHED
Engineering Services

PART IT- COST SUMMARY

IN WITNESS WHERECE, the parties hereto have made and executed this AMENDMENT to said AGREEMENT as
of the day and year first above written,

ENGINEER:
WALDRON ENGINEERING & CONSTRUCTION, INC.

By:

(Authorized Representative *}
Date:

OWNER:
CITY OF NASHUA

By:

(Authorized Representative *)
Date:

APPROVED:

DEPARTMENT OF ENVIRONMENTAL SERVICES
Water Division

By:

(Authorized Representative **)

Date:

* Signatures should be supported by appropriate document.

AMENDMENT NO.2
TO
AGREEMENT BETWEEN
CITY OF NASHUA, NEW HAMPSHIRE
AND
WALDRON ENGINEERING & CONSTRUCTION, INC.
FOR
ENGINEERING CONSTRUCTION SERVICES

This AMENDMENT No.2 made the day of , 2020, by and between The City
of Nashua, New Hampshire, (hereinafter called OWNER), and Waldron Engineering & Construction,
Inc. (hereinafter called ENGINEER).