Ry %)\ THE CITY OF NASHUA "The Gate City"
Administrative Services
Purchasing Department
July 8, 2020
Memo #21-007
TO: Mayor Donchess
Finance Committee
SUBJECT: Purchase of Assessing Contractor
Please see attached communications from Kim Kleiner, Director of Administrative Services dated July 7,
2020 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:
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INCEPTION &*
ECHNOLOGIES INC.
Property Card Scanning Proposal
Prepared by: Prepared for: Quote Information:
Inception Technologies Inc. City of Nashua, NH Quote #: RFOO1345
Raymond Feoli City of Nashua, NH Central Purchasing Version: 3
603-703-0223 Department P Delivery Date: 06/18/2020
Fax 603-625-1262 Nashua, NH Expiration Date: 07/17/2020
rfeoli@inceptiontech.com Bruce Codagnone
(603) S89-3304
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Hosted Services
DocuWare Base System inde ao DocuWare's softwa ah es incing ie eowing.
; -e Electronic Forms — erate sit a ant ee
« Search and Retrieve Documents etait?
* Multi-faceted ‘Security for Users, Groups and Roles
e ‘Document Workflow Engine
e MS Otfice and Quick Module
Subtotal: $5,700.00
SENET ae 1S OO ES PNP Mg | eee nant. 4-o al, aot initia
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INCEPT-PRFSRVHR | inception Professional cance Hourly Rate $3,500.00
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Conversion Services
inception Technologies delivery media on CO/OVD $25.00
Delivery media on CD/DVD of images captured and
processed. Price is per copy of the media.
INCEPT-DISC
INCEPT-HD inception Technologies delivery media an HO §99.00/ 1° $99.00
Delivery media on USB Hard Drive of images captured
and processed. Price is per drive
INCEPT-ENCHO Inception Technologies delivery of encrypted HD $299.00) 1° $299.00
600,000 Pages of Property Cards
Conversion Services
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Inception Technologies Document Prep Services
Document Prep Services for scanning Paper documents
including removing paperctips, staples and fasteners.
Document Prep may include inserlion of barcode or
separator sheets to identify naw documents.
Inception Technologies Document Scanning Services
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Ail of inception Technologies employees are focused on maintaining the highest Jevel of physical and
digital security possible. We constantly review and test our physical security procedures and network
vulnerability to ensure that all documents and data are safe and highly secure. Below are the
processes and security controls we incorporate.
Security
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INCEPTION
ECHNOLOGIES INC.
logged into our Production Control System and processed as follows:
Document Preparation:
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INCEPTION “e°
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> Statement of Work
This Statement of Work contains the tasks and responsibilities required for completion of the
conversion/capture processes to be performed by Inception Technologiesfor the customer.
There are assumptions being made as well for this project that could impact pricing if these
change. The following assumptions were made
EXHIBIT B to
AGREEMENT
BETWEEN
THE OWNER
AND CONTRACTOR
PROPERTY CARD SCANNING PROPOSAL
SCOPE OF SERVICES, CONTRACT TIME, FEE SCHEDULE PROFESSIONAL
CONTRACTORING SERVICES
This is an exhibit attached to and made part of the Agreement dated July 15, 2020 between
Inception Technologies, Inc (CONTRACTOR) and the City of Nashua, New Hampshire
(OWNER).
This exhibit describes the Scope of Services, Contract Time, and Fee Schedule for the project
known as the Property Card Scanning Proposal.
1.0 Scope of Work
