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INCEPTION
ECHNOLOGIES INC.
logged into our Production Control System and processed as follows:
Document Preparation:
Documents must first be prepared to make them “scan ready". Inception Technologies personne! will
remove any fasteners or clips, align documents, identify and tag illegible documents, and tape ripped
documents with clear Scotch tape. Because some pages will be of various sizes Inception
Technologies staff will, where appropriate, tape smaller pages to an 8 12" x 11” piece of paper to ensure
uniformity at the scanner stations. All sticky notes and other non-standard pages will be prepared and
scanned unless they are biank, in which case they will be removed and discarded.
Document Scanning:
The documents will be scanned at 200 Dots per Inch (200 DPI). These procedures involve analyzing
the documents to be scanned to determine the correct threshold to yield the best image, scanning the
documents, creating a PDF image and utilizing Perfect Page processing software to enhance the
scanned image to assure the highest possible quality for each image.
Quality Control:
Inception Technologies personnel will review each image captured to verify image quality and data
integrity. Objectives for this review include Readability, Skew, Border removal, Multi-Page feeds, and
Document Separation. If any errors are found, Inception Technologieswill re-scan these documents,
ensuring that all pages scanned are of consistently high quality.
Docum ndexing/Verification:
Inception Technologieswill manually tag each document/folder. Customer has specified that the
documents wili need to be tagged/indexed. The indexing structure will be based on Company, Year,
and Vendor.
est:
Upon the completion of the Indexing Process, Inception Technologieswill create a series of
Image Files and upload image to an External USB Hard drive or CD/DVD's. inception could host
documents in our Doctanium Cloud Services to provide online search and retrieval of documents.
Document Di i
Upon the completion of any conversion project, Inception Technologies provides all clients with 60
days of free document storage of the original Documents. Prior to beginning any conversion project,
Inception Technologiesrequires that the customer determine the eventual disposition of the files.
Options include having the documents returned, transitioned for long-term storage, or securely
destroyed.
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