Finance Committee

Finance Committee — 08/04/2021 Page 20

Mayor Donchess

When did the deduction for plexiglass come about?

Kim Kleiner, Administrative Services Director

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Finance Committee — 08/04/2021 Page 18

talking about. Now if | named someone, a close friend of mine, who had complained to me everyone in this
room, I'm afraid...

Mayor Donchess

Well don’t name them. What employee did they want to see for what reason?
Alderwoman Lu

Several. | think they, | think they | don't know why.

Mayor Donchess

Can you give us an example?

Alderwoman Lu

Finance Committee — 08/04/2021 Page 17

to City Hall and they think they're going to be able to do business with, | don't know, and to find doors locked.
Thank you.

Kim Kleiner, Director of Administrative Services

As aresult of this project, there is no public access area that has a locked door. It does not exist. So prior you
entered Assessing the main area to be serviced. There is a service area outside of Assessing now - a service
counter where the public would do business that is not locked. There is a service area for Tax. That is not

Finance Committee — 08/04/2021 Page 16
Alderwoman Lu
Okay. May | just go back to one of the earlier change orders?

Kim Kleiner, Director of Administrative Services

Certainly.
Alderwoman Lu

When the contract said abate all asbestos and lead paint, did that not cover the change order on November
26" that included abatement of installation — asbestos installation.

Kim Kleiner, Director of Administrative Services

That’s an excellent question.
Alderwoman Lu
Going back.

Finance Committee — 08/04/2021 Page 15

Kim Kleiner, Director of Administrative Services

We did.
Alderwoman Lu
Changes there too. Okay.

Kim Kleiner, Director of Administrative Services

Finance Committee — 08/04/2021 Page 14

Kim Kleiner, Director of Administrative Services

Excellent question. Yes so they did. There was some work done and there was a changed the plan. So once
we sat with the architect and we figured out how many spaces the City Clerk need, how many desks, and then
she asked for a standing desk as well. There was some changes made to that wall and the dimensions of that
wall which created the changed the duct work.

Alderwoman Lu

Finance Committee — 08/04/2021 Page 13

Kim Kleiner, Director of Administrative Services

So that particular change order was for some duct work that needed for our air handler to be moved and
reconstructed considering that we put up a wall now, and you have desks areas, and the room has been split
into two. We had to relocate some duct work for our air flow.

Alderwoman Lu

Would you bear with me and just tell me what it is that you held up so | can...

Kim Kleiner, Director of Administrative Services

Finance Committee — 08/04/2021 Page 12

Mayor Donchess

Oh, that one. Okay. Sorry.

David Boucher, Wastewater Superintendent

Can’t answer that one.

Mayor Donchess

| was thinking of the sewage treatment plant. So Ms. Kleiner is here to address any questions concerning that.
Alderwoman Lu

Correct me if I'm wrong but | couldn't find any further description of these item charges then like cut out metal
base, and furnish and install five additional lights, relocate VAV in Clerk’s ceiling. | mean | may have missed

Finance Committee — 08/04/2021 Page 11
MOTION CARRIED

Mayor Donchess

The next two communications are for information only, not for necessarily for approval regarding some change
orders.

From: Kelly Parkinson, Purchasing Manager
Re: Change Order for City Hall Renovation (Administrative Services)

From: Kelly Parkinson, Purchasing Manager
Re: Change Order for Variable Frequency Drives (Wastewater)

Without objection, Mayor Donchess accepted the communication and placed it on file.

UNFINISHED BUSINESS - None