Finance Committee — 08/04/2021 Page 14
Kim Kleiner, Director of Administrative Services
Excellent question. Yes so they did. There was some work done and there was a changed the plan. So once
we sat with the architect and we figured out how many spaces the City Clerk need, how many desks, and then
she asked for a standing desk as well. There was some changes made to that wall and the dimensions of that
wall which created the changed the duct work.
Alderwoman Lu
But did you sit with the engineer before you put out the bid or after you actually contracted with DL King? | just
am trying to understand.
Kim Kleiner, Director of Administrative Services
The Architect Dennis Myers actually constructed the bid with us and the RFP that we put out to bid. So it was
Dennis Myers plans that were in the bid that was put out with the RFP. That was changed throughout the
process of the project as things came up. Sometimes those plans needed to be altered.
Alderwoman Lu
Okay. So this included an alteration. So and what about reworking the countertop in the Clerk's office? Why
did that have to be done?
Kim Kleiner, Director of Administrative Services
So once we changed that desk area for the addition of the standing desk in the City Clerk's area, the counter
had already been ordered per the original plans and that needed to be reworked, which involved them cutting it
to a different specification.
Alderwoman Lu
Okay and the changes to the clerk’s main entrance?
Kim Kleiner, Director of Administrative Services
The changes to the main entrance was actually a what we considered a better fit once we looked at the air flow
that was going through the City clerk's office. There was some concern. The original plans had a door being
put in the brick between the two sliding doors at the Elm Street entrance. The original plans called for a door
being added there. Once we looked at the building and the changes that were being made to that wall, we
determined that that may create too much cold air flow into that office. So the architect and the mechanical
engineer actually suggested that we open up the entrance that currently existed, which was a single door and
make that a double door with an in and an out. So that was changed as well.
Alderwoman Lu
Okay. So may | follow up?
Mayor Donchess
Yes.
Alderwoman Lu
| read in the original RFP and the original — hmm | can't think of what they're called — that well, did we change
our plans also for the booster for the panel - the electric panel? Were changes made to that or...
