Finance Committee — 08/04/2021 Page 20
Mayor Donchess
When did the deduction for plexiglass come about?
Kim Kleiner, Administrative Services Director
So most of these change orders are brought to us in a group. So we're working in a particular area and we
then identify all the particular changes within that area. So at the same time that that deduction for plexiglass
was brought, we are also talking about installing the package drop box and changes to the main entrance.
You'll find that these are all grouped in a specific area. So it's really bright as a package and it's when we
approved them, not necessarily, you know, it could have been one day the plexiglass was brought and the next
day the furniture — furnish the package box was brought but at one meeting they were all approved and they're
all brought together.
Alderwoman Lu
Thank you. Thank you for answering my questions. | appreciate it.
PUBLIC COMMENT
Mayor Donchess
All right - Public comment. Does any member of the public wish to address the committee? Okay.
Laurie Ortolano
Yeah this is Laurie Ortolano.
Mayor Donchess
Please, please go ahead.
Laurie Ortolano
Laurie Ortolano - 41 Berkeley Street. Just a couple quick things. The discussion about the lock doors is a
concern to me and | will tell you | talked to Kim Kleiner about this last week. | don't agree with what you're
saying here, Mr. Mayor. You brought up a safety issue that no one else brought up when | addressed it and |
think it's not relevant to what's going on. The offices that were open were Finance. Don't describe it as down
a hallway tucked in the back. The only reason it's located there is because we've got an old building built like a
maze and that's where they are. Now you go down the hallway and it opens into a suite of offices. | used to
be able to walk in there. Sometimes the door was propped open and just ask Rose if she could check a bill for
me. | didn't do it often, but | will tell you it was very convenient when | was in Assessing or over in permits and
| wanted something checked. | could do it.
The other thing is Human Resources. | think I've gone in there two or three times to request a resume or a
piece of information | could walk in and ask. The third area is down next to Assessing are the ladies who
process abatement checks. My check address was incorrect. | walked in and asked them to correct it. |
consider that city business and these locked doors | was told by Ms. Kleiner it was the choice of the directors.
| specifically asked her about Mr. Fredette’s and John Griffin's office and it was their choice to have those locks
put on. She said she left it up to the directors to choose if they wanted them and they did. | feel we should find
new directors who don't want locks. So | disagree with you completely.
Also, | sent an email out regarding - and this is a finance, a money issue. I'm speaking to you about it because
| don't know who else to speak to about it. | sent an e-mail out looking at risk exposure from the Legal Office.
We run risk exposure reports for abatements and appeals. Risk Management runs a risk exposure report or a
