Finance Committee

Finance Committee — 01/05/2022 Page 3

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE A CONTRACT
WITH CLEARSPAN FABRIC STRUCTURES INTERNATIONAL OF GLASTONBURY, CT, IN

THE AMOUNT OF $352,375.00 TO CONSTRUCT A 65’ WIDE BY 220’ LONG TRUSS BUILDING TO PARK THE
SOLID WASTE DEPARTMENT’S COLLECTION TRUCKS UNDER. PRICING IS THROUGH SOURCEWELL
CONTRACT #091319-CSS. FUNDING WILL BE THROUGH DEPARMENT: 168 SOLID WASTE; FUND: BOND;
ACTIVITY: SW EQUIPMENT COVERAGE/S TORAGE

ON THE QUESTION

Finance Committee — 01/05/2022 Page 2

LAVAL, INC. OF RICHMOND, VA, FOR THE PRIMARY DIGESTER. FUNDING WILL BE THROUGH DEPARMENT:
169 WASTEWATER; FUND: WERF; ACCOUNT CLASSIFICATION: 81 CAPITAL EQUIPMENT

ON THE QUESTION

David Boucher, Superintendent of Wastewater

REPORT OF THE FINANCE COMMITTEE
JANUARY 5, 2022

A meeting of the Finance Committee was held on Wednesday, January 5, 2022, at 7:03 p.m. in the Aldermanic Chamber
and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

SANBORN HEAD

Building Trust. Engineering Success.

SANBORN, HEAD & ASSOCIATES, INC.
Schedule of Fees for Fiscal Years 2020 through 2022

City of Nashua
Fiscal Year

April 7, 2021 Page 6
20210407 Nashua Phase III Stage 2 Proposal-Rev1.docx

SCHEDULE

Sanborn Head is available to begin working on this Project following written authorization
to proceed from the City.

ACCEPTANCE AND TERMS OF ENGAGEMENT

We understand that the City will issue a new Contract for Professional Services and a
Purchase Order to Sanborn Head for the scope of services and budget estimate described
herein.

CLOSING

April 7, 2021 Page 5
20210407 Nashua Phase III Stage 2 Proposal-Rev1.docx

useful in resolving issues regarding site access, construction sequencing, material
management, landfill gas management, stormwater management, and leachate system
design and should serve to keep the project on track from a schedule standpoint. We expect
that the meetings would involve Sanborn Head’s project staff involved in preparing the
design and permit documents, and that each meeting would require up to 4 hours. We
assume that these meetings will be held online.

April 7, 2021 Page 4
20210407 Nashua Phase III Stage 2 Proposal-Rev1.docx

=» Protection methods during construction and filling;
= Inspection and testing methods prior to filling;

s» Instrumentation monitoring requirements for strain and settlement of the geosynthetics
relative to their design tolerances;

= Action levels; and

=» Procedures for evaluating and responding to said action levels.

April 7, 2021 Page 3
20210407 Nashua Phase III Stage 2 Proposal-Rev1.docx

SCOPE OF SERVICES
Task 1 Design Documents

Sanborn Head will prepare Design Documents that will be included with an application fora
Type II Modification to Solid Waste Management Facility Permit (see Task 3). We anticipate
that the Design Documents will include the following components:

=» Technical Specifications;
=» Construction Drawings (Drawings);
=» Supporting Calculation; and

=» Construction Quality Assurance Plan.

April 7, 2021

Page 2

20210407 Nashua Phase III Stage 2 Proposal-Rev1.docx

3. Instrumentation monitoring requirements to monitor strain and settlement of
the zigzag liner relative to its design tolerance;

4, Monitoring parameter action levels; and

5. Procedures for investigating and providing a response action plan for
approval if monitoring parameter action levels are reached.

SANBORN HEAD 20 Foundry Street

Building Trust. Engineering Success. Concord, NH 03301

Mr. Jeff Lafleur April 7, 2021
Solid Waste Superintendent

Nashua Division of Public Works, Solid Waste Department

840 West Hollis Street

Nashua, NH 03062

Re: — Revised Proposal for Design and Permitting Services
Phase III Stage 2
Four Hills Landfill
Nashua, New Hampshire

Dear Jeff: