City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
May 11, 2022
Memo #22-276
TO: Mayor Donchess
Finance Committee
SUBJECT: Software Maintenance: Cartegraph in the amount not to exceed $110,000 funded from
54407 Software Maintenance/General Fund and 71228 Computer Software/ Wastewater
Fund
SANBORN HEAD
Building Trust. Engineering Success.
SANBORN, HEAD & ASSOCIATES, INC.
Schedule of Fees for Fiscal Years 2023, 2024, and 2025
City of Nashua
Fiscal Year
March 31, 2022 Page 4
20220331 Lafleur FY 2023-2025 Services Scope.docx
BUDGET ESTIMATE AND BASIS OF BILLINGS
The total estimated annual budget for this proposal is $100,000. We will invoice for our
services based on actual accrued time and expenses in accordance with the enclosed
Schedule of Fees. Our Schedule of Fees provides our projected labor rates for each FY. We
will not perform services beyond those defined herein without first receiving written
authorization from the City.
SCHEDULE
March 31, 2022 Page 3
20220331 Lafleur FY 2023-2025 Services Scope.docx
» Developing engineering drawings that compare the existing landfill topography (as
provided to us in a recent topographic survey) to the currently permitted final landfill
grades;
s» Estimating the remaining disposal capacity (airspace) in terms of cubic yards; and
» Calculating the remaining life of the permitted landfill based on the remaining capacity
and the City’s projected waste acceptance rate.
March 31, 2022 Page 2
20220331 Lafleur FY 2023-2025 Services Scope.docx
Task2 Groundwater Reporting
We anticipate that Sanborn Head will assist the City with the following groundwater
reporting services for the Four Hills Landfill:
=» Reviewing the field groundwater sampling and laboratory analytical data from the Four
Hills November and April Permit required sampling events, and updating
corresponding Equis database and analytical tables;
SANBORN HEAD
20 Foundry Street
Building Trust. Engineering Success. Concord, NH 03301
Mr. Jeff Lafleur March 31, 2022
Superintendent Sent via email
Nashua Division of Public Works, Solid Waste Department
840 West Hollis Street
Nashua, NH 03062
Re: Scope of Engineering Services - Fiscal Years 2023, 2024, and 2025
Solid Waste Services — City of Nashua
Nashua, New Hampshire
Dear Jeff:
During the last three year agreement the Solid Waste Department has had to seek
amendments to the contract to cover the costs for non-routine groundwater tasks
that may occur for the Four Hills Landfill (e.g., responding to comment letters
prepared the NHDES), or data review, analysis, summary, and reporting
associated with non-routine groundwater monitoring (i.e., not included in the
scope of Permit required monitoring). As a result the department is seeking
approval for up to an additional $120,000 yearly as a contingency for these non-
To:
From:
RE:
A. Motion:
Attachment:
Discussion:
City of Nashua, Public Works Division
Board of Public Works Meeting Date: April 28, 2022
Jeff Lafleur, Superintendent
Solid Waste Department
Landfill Engineering Services Contract
Jim Donchess
Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: May 11, 2022
Re: Multi-Year Contract Award — Engineering Consulting at the Nashua Landfill
Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.
City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
May 11, 2022
Memo #22-275
TO: Mayor Donchess
Finance Committee
SUBJECT: Engineering Consulting at the Landfill - Multiyear in the amount not to exceed $660,000
funded from 53107 Architect & Engineering Services/Solid Waste Fund
