THE CITY OF NASHUA ee
Financial Services
Purchasing Department
June 30, 2016
Memo #17-002
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: HVAC PREVENTATIVE MAINTENANCE AGREEMENT (VALUE: $14,541)
DEPARTMENT: 152 FIRE; FUND: GENERAL FUND
ACCOUNT CLASSIFICATION: 54 PROPERTY SERVICES
Please see the attached communication from Assistant Fire Chief Brian Rhodes to John Griffin,
CFO/Comptroller dated June 17, 2016 for information related to this request.
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Dan Kooken, Purchasing Manager
Purchase of Various Chemicals for the Wastewater Treatment Facility (Value: $571,000)
Department: 169 Wastewater; Fund: Wastewater; Accounting Classification: 61 Supplies & Materials
Dan Kooken, Purchasing Manager
Waukesha Generator Maintenance (Value: Not-to- Exceed $30,000); Department: 169 Wastewater
Fund: Wastewater; Account Classification: 54 Property Services
FINANCE COMMITTEE
JULY 6, 2016
7:00 PM Aldermanic Chamber
ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS
From: Dan Kooken, Purchasing Manager
Re: HVAC Preventative Maintenance Agreement (Value: $14,541); Department: 152, Fire
Fund: General Fund; Account Classification: 54 Property Services
From: Dan Kooken, Purchasing Manager
Page 1 of 1
& SICARD...
Energy Services Division
Proposal
Proposal subsritted to: Sian! Date:
City of Nashua July 6, 2016
Sire [oe Nane f Location:
PO Box 2019 Nashua Public Library
2 Court Street, Nashua NH 03060
City, Stale and Zap Cade: Catan
Nashua, NH 03060 Dan Kooke
kooked@nashuanh gov
We hereby propose to furnish, in accordance with specifications below or on attached pages, all
material and labor necessary to complete the following scope of work:
Jim Donchess
Mayor e City of Nashua
To: Board of Aldermen
Filed With: Patricia Piecuch, City Clerk
From: Jim Donchess
Date: July 6, 2016
Re: Emergency Replacement of 60 Ton Condensing Unit at Nashua Public Library
Finance Committee Page 9
July 6, 2016
RECORD OF EXPENDITURES
MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
JUNE 10, 2016, TO JUNE 30, 2016
MOTION CARRIED
PUBLIC COMMENT — None
POSSIBLE NON-PUBLIC SESSION
ADJOURNMENT
MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:30 p.m.
Alderman Ken Siegel
Committee Clerk
Finance Committee Page 8
July 6, 2016
Alderman Wilshire
| will echo what Alderman Caron said. Having been the Ward 7 Alderman for many years that treatment facility
has come a long way and to maintain it as well is in our best interest.
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Contract Award for Renewal of USDA Wildlife Management Service Agreement
(Value: Not-to-Exceed $67,696)
Finance Committee Page 7
July 6, 2016
From: Dan Kooken, Purchasing Manager
Re: Purchase of Various Chemicals for the Wastewater Treatment Facility (Value: $571,000)
MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM THE VENDORS PROVIDED THEREIN FOR A TOTAL PURCHASE PRICE OF $571,000. FUNDS
ARE AVAILABLE IN DEPARTMENT 169, WASTEWATER; 61, SUPPLIES & MATERIALS
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: | Waukesha Generator Maintenance (Value: Not-to- Exceed $30,000)
Finance Committee Page 6
July 6, 2016
Mr. Kooken
| think it’s the nature of the job.
Mayor Donchess
The person that could explain this best is Lisa Fauteux, Director of Public Works and she is on vacation this
week. We could wait for a full explanation Alderman Siegel.
Alderman Siegel
No, we have a sole bidder and we don’t want our sole bidder not to do it.
MOTION CARRIED
Finance Committee Page 5
July 6, 2016
ON THE QUESTION
Alderman Siegel
Why did we have to approve a tariff which we have no authority over? I’m confused. There’s no dollar amount
and there’s no flexibility one way or the other.
Mayor Donchess
| think Eversource wanted an approval.
Mr. Kooken
We went to legal and they suggested that it would be a good idea to bring it before the committee since it is
tied loosely with the LED lighting project.
