Finance Committee

THE CITY OF NASHUA “The Gate City’

Economic Development

To: Mayor Donchess ~ Alderman Cookson, V. Chair of Finance Committee

From: Tim Cummings, Director of Economic Development

Ce: B. Bagley, Director of Public Health, J. Griffin, CFO, J. Graziano, Sr. Finance Manager
Date: April 27, 2017

Re: Notice of Contract Scope Change

Notice of Contract Scope Change

This memo is to notify the Finance Committee that a professional services contract between the city and
Dennis Mires the Architect has been changed.
Background

One flooring change order was submitted, the Trustees final carpet selection was more expensive than
the original specification. Cost: $1530

One drywall change order was submitted after unexpected mechanical systems under the floor resulted
in a need to change the layout of the fixtures. Cost: $3464

One change order was submitted related to additional acoustical ceiling tile at the tops of the new
column covers. Cost: $1700

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April 5, 2017

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To: Mayor James Donchess
From: Jennifer McCormack, Director
RE: Change orders related to West Wing Renovation

Mayor Donchess,

Jim Donchess
Mayor e City of Nashua

May 11, 2017

To: Finance Committee, Board of Aldermen
From: Mayor Jim Donchess

Re: Change orders related to West Wing Renovation

From: Dan Kooken, Purchasing Manager
Re: Castings Purchase for the 2017 Street Paving Program (Value: $58,104); Department: 169
Wastewater; Fund: Wastewater; Activity: Sewer Structures
From: Dan Kooken, Purchasing Manager
Re: Change Order #1 Retaining Wall Block for Skateboard Park (Value: $9,281); Department: 161
Street; Fund: General
UNFINISHED BUSINESS — None
NEW BUSINESS — RESOLUTIONS
R-17-099
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
APPROVING A FIRST AMENDMENT TO TOWER REPLACEMENT AGREEMENT WITH

FINANCE COMMITTEE

MAY 17, 2017
7:00 PM Aldermanic Chamber

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Mayor Jim Donchess
Re: Change Orders Related to West Wing Renovation

From: Tim Cummings, Director of Economic Development
Re: Notice of Contract Scope Change

From: Dan Kooken, Purchasing Manager
Re: NPD Ammunition FY2017 (Value: $40,097); Department: 150 Nashua Police Department
Fund: General Fund

Finance Committee - 5/17/2017

A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Mayor Donchess, Alderman Cookson, Alderman Wilshire,
Alderman O’Brien, Alderman Clemons, Alderman Caron,
Alderman Siegel

Nay:

MOTION CARRIED

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:45 p.m.

Alderman Ken Siegel
Committee Clerk

Page 9

Finance Committee - 5/17/2017 Page 8
Alderman O’Brien

I’m concerned about not having a vendor like Motel 6. Are we looking for someone else who will accept
vouchers in the city?

Mr. Griffin

Welfare Officer Mack will be able to respond to that. He just found out about Motel 6. We've had trouble with
Motel 6 with regard to how they want to be paid. That’s why we went with the credit card. Our preference is
that we trade the vouchers for a check monthly, not by credit card. Mr. Mack, I’m sure, is looking for
alternatives.

Finance Committee - 5/17/2017 Page 7

Alderman Siegel

It says right in the documentation for the change order. At the time, they weren’t aware of how much of wall
structure they would need to properly fit up the retaining wall. They had to go in there and see the site
conditions. They have the exact same blocks So it’s actually now cost effective and it matches. Now that they
know, that’s what that is about.

Finance Committee - 5/17/2017 Page 6

Mayor Donchess

In furtherance of the same point, in the litigation with the hotel down in the south end, the Radisson, the city
some several years ago, we lost the case against them and there was a lot of money involved, in part because
we did not call an expert other than the assessor for the city. That’s a mistake we should repeat.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2017 Sewer Replacement Program (Value: $3,255,683)