Finance Committee

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E. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 28, 2018

Stephen Dookran, P.E., City Engineer
Engineering Department

2018 Paving Program — Newport Contract
Change Order No. 1

To approve Change Order No. 1 to the paving contract for the FY18 Paving
Program to Newport Construction of Nashua, NH in the amount of $ 50,000.
Funding will be through Department 160 Admin/Engineering; Fund: Bond;
Activity: Paving.

B\ THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

June 28, 2018
Memo #19-002

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2018 PAVING PROGRAM — CHANGE ORDER #1 (VALUE: $50,000)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: BOND

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated June 28,
2018 for information related to this purchase.

To:

From:

Re:

C. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 28, 2018

Stephen Dookran, P.E., City Engineer
Engineering Department

2018 Sewer Replacement — Harvard St
Construction

To approve the construction contract for the 2018 Sewer Replacement — Harvard Street
project to Northeast Earth Mechanics of Pittsfield, NH in an amount of

$692,905.20. Funding will be through: Department: 169 Wastewater; Fund:
Wastewater; Activity: Sewer Rehab.

THE CITY OF NASHUA “The Cate City

> - om
LUnaANIAL Services

Purchasing Department
June 28, 2018
Memo #19-001
TO: MAYOR DONCHESS

FINANCE COMMITTEE

SUBJECT: 2018 SEWER REPLACEMENT — HARVARD ST (VALUE: $692,905)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated June 28,
2018 for information related to this purchase.

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Dan Kooken, Purchasing Manager
3 Year Water Quality Testing and Monitoring at Nashua Landfill Sites Contract Award
(Value: Not-To-Exceed $104,190); Department: 168 Solid Waste; Fund: Solid Waste

Dan Kooken, Purchasing Manager
3 Year Air Quality and Landfill Gas Testing Shady Lane Landfill & New Searles School Contract
Award (Value: Not-To-Exceed $53,433); Department: 168 Solid Waste; Fund: Solid Waste

7:00 PM

FINANCE COMMITTEE

JULY 5, 2018

Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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Dan Kooken, Purchasing Manager
2018 Sewer Replacement — Harvard St (Value: $692,905); Department: 169 Wastewater
Fund: Wastewater

Finance Committee - 7/5/2018 Page 14

| think we should put something in the paper about it to be honest with you. Just make sure people know what
is happening so it doesn’t look like we are trying to slide something in on them. That is my concern.

Mayor Donchess
If this does happen it will require that an ordinance be introduced that it go to a committee and all that.

Alderman Harriott-Gathright

Does that mean that there is a public hearing on it as well?

Mayor Donchess

Finance Committee - 7/5/2018 Page 13
Alderman Laws

That doesn’t really do much.

Alderwoman Kelly

Thank you, | would ask the members of the board that were here, do we remember what the circumstances
were around bringing it up to $15,000.00 and then bringing it back, that’s my question.

Alderman Caron

| wasn’t on the board.

Mayor Donchess

| wasn’t here at the time. | mean | can guess, it was just someone wanted more oversight. Were you on the
board?

Alderman Caron

Finance Committee - 7/5/2018 Page 12

We actually have probably reduced the volume of items by 30% so it would only reduce the amount of dollars
you are seeing by 2 to 4%. That may vary a little bit but not a terrible lot.

Mayor Donchess

Finance Committee - 7/5/2018 Page 11
RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM JUNE 15, 2018 TO JUNE 30, 2018

MOTION CARRIED

GENERAL DISCUSSION

Mayor Donchess