Minutes

Finance Committee — 02/16/2022 Page 2

Police Captain Robert Page

Sure. In speaking to the HVAC point Change Order #1 in the amount of $25,840.39, we’re not looking for additional
money. The money will be paid within the current bond. There are five changes specifically under this change order. The
first change is cooling in the data closets. These data closets give off a lot of heat from the IT equipment and they need
their own temperature control regulations.

REPORT OF THE FINANCE COMMITTEE
FEBRUARY 16, 2022

A meeting of the Finance Committee was held on Wednesday, February 16, 2022, at 7:00 p.m. in the Aldermanic
Chamber and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Finance Committee — 01/19/2022 Page 19

for taking the time to explain to us in detail what the role of the committee is and pointing us in the right direction as far as
getting more information.

Lastly, | think we all learned today that our Legislative Assistant Donna Graham lost her father a couple of days ago. So
extend condolences to her and her family.

Alderman Comeau

Finance Committee — 01/19/2022 Page 18

RECORD OF EXPENDITURES

MOTION BY ALDERMAN JETTE THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY CHARTER
AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FROM JANUARY 1,
2022 TO JANUARY 13, 2021, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

Finance Committee — 01/19/2022 Page 17

Nick Miseirvitch, ClO, Information Technology

We lose all of our testing environments which are not needed during a disaster recovery situation. That is the primary
difference.

Alderman Gouveia

Thank you.

Alderman Klee

Finance Committee — 01/19/2022 Page 16

Alderwoman Timmons

Thank you Mayor Donchess. | have one questions. The backup site is that one location within the city or are you looking
outside of the city?

Nick Miseirvitch, ClO, Information Technology

It is within the city.

Alderwoman Timmons

The one location?

Nick Miseirvitch, ClO, Information Technology

Correct. One location.

Alderman Gouveia

Finance Committee — 01/19/2022 Page 15

Nick Miseirvitch, ClO, Information Technology

Finance Committee — 01/19/2022 Page 14

Alderman Comeau

Finance Committee — 01/19/2022 Page 13

We want to make sure that this building can last us for quite some time. We want the workmanship to be right. Along the
project if there have been any hiccups, it has been a constant communication.

Finance Committee — 01/19/2022 Page 12

So my question is if we approve this tonight, what assurances do we have that come May or June this isn’t going to come
before us again with another request to increase if there are more unforeseen circumstances?

Mayor Donchess