Minutes

Finance Committee — 02/02/2022 Page 3

even have any idea? | can see how this would be beneficial to them.

Kim Kleiner, Administrative Services Director

Absolutely. | think it is beneficial. | think especially when you’re dealing with a large vendor like Anthem. It’s early in our
process. Generally we'll have the renewal conversations with Anthem in March. | am very hopeful that they will. It has a
lot of benefits on their side and it’s not uncommon in the industry for your vendors to help you with your benefits
administration packaging.

Finance Committee — 02/02/2022 Page 2

Re: Software Licensing: Benefits Administration in the amount not to exceed $480,000 funded from 54400 Software
Licensing/Benefits Internal Service Fund (Administrative Services)

REPORT OF THE FINANCE COMMITTEE
FEBRUARY 2, 2022

A meeting of the Finance Committee was held on Wednesday, February 2, 2022, at 7:00 p.m. in the Aldermanic Chamber
and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman Patricia Klee, Vice Chair
Alderman Alex Comeau
Alderman Tyler Gouveia
Alderman-at-Large Ben Clemons (arrived at 7:01)
Alderwoman-at-Large Gloria Timmons

Finance Committee — 02/16/2022 Page 9

Alderman Gouveia

That’s time.
Laurie Ortolano
Thank you.

REMARKS BY THE ALDERMEN

Alderman Klee

It’s not germane to the aldermanic but today is my husband’s birthday and | just wanted to wish him a happy birthday. I’ve
been in House meetings all day long and | rushed from there to here. | get to at least say happy birthday to him publicly.

Alderman Moran

Finance Committee — 02/16/2022 Page 8
MOTION CARRIED

GENERAL DISCUSSION

Alderman Klee

Thank you Mr. Mayor. Yesterday | believe Alderman Comeau had asked about the Records of Expenditure and signing
the document that we all sign. | had suggested that | believe when we get the Record of Expenditures there’s a sheet on
the back that he could sign that and then just bring that in. | just want to make sure that | was accurate when | told him
that and the same would apply to Alderman Moran.

Mayor Donchess

Finance Committee — 02/16/2022 Page 7

Alderman Thibeault

Thank you Nick.

Nick Miseirvitch, ClO, Information Technology

You're welcome.

Alderman Comeau

Thank you Mr. Mayor. Thanks Nick. | just had a quick question. The communication mentions that it’s the awarding of a
bid. Do we know how many bids we received on this and what the length of time was that this was entered in so this was
selected with this company?

Nick Miseirvitch, ClO, Information Technology

Finance Committee — 02/16/2022 Page 6

Tim Cummings, Economic Development Director

That’s correct.
Alderman Klee
Okay, thank you.

Mayor Donchess

Anyone else? Could the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderwoman Timmons, Alderman Moran, Mayor Donchess 7

Nay: 0
MOTION CARRIED

Finance Committee — 02/16/2022 Page 5

alarm fires and we need coverage for the city, the Deputies like myself would come back from off duty and use this vehicle
to cover the city. Then potentially if another fire were to happen, we would even need another vehicle for the subsequent
Deputies to come back and respond as well. So to call it a “reserve” is really not the best explanation of what this vehicle
does. So we do have to keep vehicles that are in good condition and able to be used.

Alderman Gouveia

Thank you.

Mayor Donchess

Finance Committee — 02/16/2022 Page 4
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Command Vehicle with Fit-up in the amount not to exceed $74,292.24 funded from 81500 Vehicles/ CERF (Fire
Department)

Finance Committee — 02/16/2022 Page 3

From: Kelly Parkinson, Purchasing Manager
Re: Personal Protective Clothing in the amount not to exceed $32,580.17 funded from 61110 Protective Clothing (Fire
Department)

MOTION BY ALDERMAN GOUVEIA TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE OF A TEN (10)
SETS OF PERSONAL PROTECTIC EQUIPMENT (PPE) FROM BERGERON PROTECTIVE CLOTHING OF EPSOM,
NH, IN AN AMOUNT NOT TO EXCEED $32,580.17. FUNDING THROUGH DEPARTMENT: 152 FIRE RESCUE;
FUND: 61110 PROTECTIVE CLOTHING, BY ROLL CALL

ON THE QUESTION