Minutes

Special Bd. of Aldermen — 09/24//2019 Page 7

We also have the changes within GIS, so GIS has transferred over to new servers and we have the creation of
the GIS Steering Committee, an adaption of the Strategic Plan that was recommended in the report presented
to you by CDM Smith. So Building, GIS, Assessing, it is a large number of changes occurring, we are very
thankful the IT Department and their support. But there is a lot of testing and a lot of training that is required by
a number of different departments.

Special Bd. of Aldermen — 09/24//2019 Page 6

Then we will choose a couple that we will invite in to speak with us and to rate. Ultimately we hope to have a
decision made as quickly as possible so that we can bring the contract forward to both Finance and to the Board
of Aldermen, considering that is a multi-year endeavor.

Special Bd. of Aldermen — 09/24//2019 Page 5

Special Bd. of Aldermen — 09/24//2019 Page 4

But for the time being, we have letters this year that have gone out for the $20,000.00 and we are going to
maintain that for now.

Special Bd. of Aldermen — 09/24//2019 Page 3

Starting in August we introduced the new newsletter, the Assessing Monitor; issued monthly it will provide a lot
of important dates and deadlines, notices of changes and updates within the Department. We want to make
sure that during the Full Measure & List, we can push as much information to our residents as possible. That
has been included in the RFP for the Full Measure & List and will be very important. Residents can sign up for
this newsletter on the web site and they will receive it by e-mail.

Special Bd. of Aldermen — 09/24//2019 Page 2

Ms. Kleiner

So if they’d stand: Louise Brown, the Administrative Supervisor; Greg Turgiss, Commercial Assessor; Amanda
Mazerolle, Administrative; Lynn Cameron, Administrative Specialist; Mike Mandle, Residential Assessor, Doug
Dame, Commercial Assessor; Gary Turgiss, Residential Assessor. We also have the three members of the
Board of Assessors with us, Mr. Paul Bergeron, Mr. Bob Earley and Mr. Dan Hansberry, who is currently serving
as Chair.

President Wilshire

A special meeting of the Board of Aldermen was held Tuesday, September 24, 2019, at 6:45 p.m. in the
Aldermanic Chamber.

President Lori Wilshire presided; City Clerk Susan K. Lovering recorded.

Prayer was offered by City Clerk Susan K. Lovering; Alderman Patricia Klee led in the Pledge
to the Flag.

The roll call was taken with 10 members of the Board of Aldermen present; Alderman Laws, Alderwoman Kelly,
Alderwoman Melizzi-Golja. Alderman Tencza, and Alderman Clemons were recorded absent.

Board of Aldermen 10-08-2019 Page 10
President Wilshire

Human Affairs originally scheduled for October 14" will be cancelled since there is no new business before
us.

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN THAT THE OCTOBER 8, 2019, MEETING OF THE BOARD OF
ALDERMEN BE ADJOURNED
MOTION CARRIED

The meeting was declared adjourned at 8:03 p.m.

Attest: Susan K. Lovering, City Clerk

Board of Aldermen 10-08-2019 Page 9

my basketball Jones on the 25", if you want a laugh, come on down and see me do a couple of shots
there. Thank you.

Alderman Dowd

Board of Aldermen 10-08-2019 Page 8