Agenda

=) THE CITY OF NASHUA “The Gate City"

Finanectal Services

Purchasing Department

May 10, 2018
Memo #18-142

TO: MAYOR JIM DONCHESS
FINANCE COMMITTEE

SUBJECT: INDEPENDENT CONTRACT AGREEMENT WITH SOUTHERN NH HIV/AIDS TASK

FORCE (VALUE: $382,297)
DEPARTMENT: 171 COMMUNITY SERVICES; FUND: GRANT FUNDS

Please see attached communication from Bobbie Bagley, Director of Public Health & Community Services
dated May 16, 2018 for the information related to this contract award.

OMB Approval No. 2506-0133
exp. 12/31/2017

r

Detaiied Project Budget & Housing Outputs (each organization)

OMB Approval No. 2506-0133
exp. 12/31/2017

Detailed Project Budget & Housing Outputs (each organization)

supportive housing O

OMB Approval No. 2506-0133
exp. 12/31/2017

Application Budget Summary (al! applicants)

OMB Approval No. 2506-0133
exp. 12/31/2017

Final Approved Form HUD-40110-B FY17 Renewal Budget

Grantee Name (“Grantee”): City of Nashua
Unique Entity Identifier (DUNS Number): 066758343

Insert application package page number 1 Form HUD-40110-B (Expiration Date 12/31/2010)

ARTICLE XVIII. Grant-specific Conditions

The following conditions are put on this grant due to deficiencies in the submitted Renewal
Application:

A. The final approved budget for this award is attached to this grant agreement. The grantee
must implement this grant in accordance to this final approved budget, unless an
amendment is executed.

ARTICLE XIV. Contact Information

A. HUD notifications to the Grantee under this Agreement shall be sent through GMM,
unless the Grantee otherwise notifies HUD in writing.

B. Grantee notifications, including requests for amendments to this Agreement, shall be
addressed through GMM.

Department/Agency, if applicable) Indirect cost rate Cost Base

%

%

%

ARTICLE XI. Records

A. The Grantee shall maintain all programmatic records and any other documents required
under this award in its files for a period of not less than four years in accordance with 24
CFR 574.530. The Grantee shall retain records for a longer period of time when any of the
exceptions in 2 CFR 200.333 apply. Upon reasonable notice, the Grantee shall make
records available for audit or inspection by authorized representatives of HUD.

substance abuse treatment and counseling. Admission may be denied, or eviction
initiated, for persons engaging in illegal drug activities, where such activities threaten the
health, safety, or right to peaceful enjoyment of the premises by other residents. Grantees
must establish procedures for project ineligibility and evictions;

Sponsor is in compliance with program requirements.

B. The Grantee shall comply with HUD instructions regarding use of and reporting in the
Integrated Disbursement and Information System (IDIS) or its successor.

C. A request by the Grantee to draw down Grant Funds under the IDIS system or any other
payment system constitutes a representation by the Grantee that it and all participating
parties are in compliance with these Terms and Conditions of the Agreement.

ARTICLE VII. Allowability of Pre-award Costs