City of Nashua
Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060
To: Mayor Donchess
Finance Committee
Date: May 4, 2021
Re: Annual Software Maintenance
This request is for the 1-year renewal required for the continued operation of Cartegraph.
Funding is split 80% IT and 20% DPW Waste Water Treatment Facility.
City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
May 12, 2021
Memo #21-115
TO: Mayor Donchess
Finance Committee
SUBJECT: Software Maintenance in the amount of $110,000 funded from accounts 54407 Software
Maintenance and 81700 Infrastructure Improvements (80%/20%)
and will not disclose it to any other person. This obligation of confidentiality is continuous in nature and
does not expire.
Honorable James Donchess, Mayor Date
City of Nashua
Peter Kelleher, President Date
Harbor Homes, Inc.
City of Nashua HOPWA contract Page 5
and Employers’ Liability polices must name the City of Nashua as an additional insured and reflect on the
certificate of insurance. Contractor is responsible for filing updated certificates of insurance with the City
of Nashua's Risk Management Department during the life of the contract.
All deductibles and self-insured retentions shall be fully disclosed in the certificate(s) of insurance.
SUPERVISION:
The City reserves the right to inspect the work being performed and to determine whether it is being
performed in a good and “workmanlike” manner. The Contractor shall have the ultimate authority to
determine the hours of work, the length of workdays, the means and methods of performance of the
work, and the City shall not interfere in this regard.
INVOICES:
The Contractor agrees to provide the City with monthly invoices, including copies of all applicable
receipts, for all work performed on a monthly basis.
Uniform Guide 2 C.F.R § 200.501. In addition, the City will conduct periodic monitoring of the
subrecipient for the HOPWA Competitive Grant in accordance with Uniform requirements of 2
CFR Part 200. This will be conducted during the contract time period as referred to in the City of
Nashua’s Subrecipient Monitoring Policies and Procedures.
Additional Services to be Performed by the Contractor under the CARES Act include:
INDEPENDENT CONTRACTOR AGREEMENT
Housing Opportunities for Persons With AIDS (HOPWA) Grant
AGREEMENT made this 1° day of May 2021 by and between the City of Nashua (hereinafter “City”)
whose address is 229 Main Street, Nashua, NH 03060 and Harbor Homes, Inc. (hereinafter “Contractor”)
whose address is 77 Northeastern Boulevard, Nashua, NH 03062.
SERVICES TO BE PERFORMED:
THE CITY OF NASHUA “The Gate City"
Division of Public Health and Community Services
TO: Honorable James Donchess, Mayor
John Griffin, Chief Financial Officer
Kelly Parkinson, Purchasing Manager
Janet Graziano, Financial Manager
FROM: Bobbie D. Bagley, Director of Division of Public Health & Community Services
Robert Mack, Welfare Officer
SUBJECT: = City of Nashua and Harbor Homes, Inc. Independent Contract Agreement
DATE: May 4, 2021
Jim Donchess
Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: May 12, 2021
Re: Multi-Year Contract Award — HOPWA (Housing Opportunities for Persons with AIDS) grant
fund administration
City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
May 12, 2021
Memo #21-114
TO: Mayor Donchess
Finance Committee
SUBJECT: HOPWA (Housing Opportunities for Persons with AIDS) grant fund administration in the
amount of $1,396,732 funded from accounts 55699 Other Contracted Services
