Agenda

Summary

CHANGE IN CONTRACT PRICE:
Onginal Contract Price

$48,600.00

Onginal Contract Times

Ready for final payment:

CHANGE IN CONTRACT TIMES:

Substantial completion: Oct 15, 2019

Oct 31, 2019

Net changes from previous Change Orders

$117,200

Net change from previous Change Orders

365 Days

Contract Price prior to this Change Order

$165,800.00

Ready for final payment:

Contract Times prior to this Change Order

Substantial completion: Oct 15, 2020

Oct 31, 2020

CHANGE ORDER

No. 3
PROJECT: 2019Asphalt Testing
OWNER’S CONTRACT NO: IFB0265-022019
EXECUTED CONTRACT DATE: March 21, 2019
DATE OF ISSUANCE: Upon City Approval EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.:: 147650
CONTRACTOR: S.W. Cole Engineering, Inc.
ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

To:

From:

Re:

H. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: March 25, 2021

Daniel Hudson, P.E., City Engineer
Engineering Department

Paving Program - Asphalt Testing

To approve a change order to the asphalt testing contract with 8.W. Cole Engineering, Inc.
of Londonderry, NH in the amount of $100,500. Funding will be through: Department:
160 Admin/Engineering; Fund: Bond; Activity: Paving.

Asphalt Testing Schedule of Values

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

March 31, 2021
Memo #21-097

TO: Mayor Donchess
Finance Committee

SUBJECT: Asphalt Testing Change Order #3 in the amount of $100,500 funded from accounts
81704 Paving Bond

Please see attached communications from Daniel Hudson, City Engineer, dated March 25, 2021 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

We propose to provide the services described herein in accordance with the same terms and
conditions used in our current contract to provide similar services.

If you have any questions or comments regarding this proposal, please contact me.

3, Construction Observation and Technical Support: Work under this category will include
field and office work directly associated with construction observation, as well as plan
preparation. We will assign Dan Brown and Denis Hayner to the field effort and will
supplement Dan and Denis’s services with other staff, including Ethan Beals, Peter

Garland and Steve Auger. as workload demands.

4. Administrative Support: Work under this category includes administrative efforts
including compilation of records and preparation of documents. This work will be

e Review of existing conditions to identify issues such as existing driveway or walk
puddles, and utility concerns

e Assistance during construction start-up including kick-off meetings and establishment of
working and reporting practices with contractors

e Construction observation including measuring and tracking quantities, as well as
preparation of comprehensive daily reports

e Compilation of project records
Administration and support of construction contract closeout process

RATS T Hayner/Swanson, Ine.

Civil Engineers/Land Surveyors

February 26, 2021

EXHIBIT A

Mr. Daniel Hudson, P.E.
City Engineer

9 Riverside Street
Nashua, NH 03062

Dear Mr. Hudson:

Hayner/Swanson, Inc. (HSI) is pleased to submit this proposal to provide professional services in
support of the City of Nashua’s paving program. Consistent with the services we have provided
in earlier contracts, this work will be performed as an extension of the City Engineering
Department.

WITNESS WHEREOF, the parties hereto have made and executed this AMENDMENT to said AGREEMENT
as of the day and year first above written.

—

nC , ODA

HAYNER/SWANSON, INC (signature)

James W. Donchess, Mayor \alain C\funcor \lice ft -deyit

CITY OF NASHUA, NH (signature)

(Printed Name and Title) a Name and Title)
a C10)
Date Date
Amendment 1 Page 2 of 2

Professional] Services
Pavement Management Engineering Services

AMENDMENT No. 1

TO

CONTRACT FOR PROFESSIONAL SERVICES

BETWEEN
CITY OF NASHUA

AND

HAYNER/ SWANSON, INC.

This Amendment No.1 made the

ENGINEER).

WHEREAS, an AGREEMENT was entered into on May 7, 2020 between the OWNER and ENGINEER,

day of

2021, by and between The City of
Nashua, New Hampshire (hereinafter called OWNER), and Hayner/Swanson, Inc (hereinafter called

which AGREEMENT is entitled “Pavement Management Engineering Services”.

hereinafter referred to as AGREEMENT.