Agenda

AUDITS AND ACCOUNTING:
The Contractar shall allow representatives of the State of New Hampshire to have complete access to ail

records for the purpose of determining compliance with fhe terms and conditions of this contract.

At intervals during the contract term, and prior to the termination of the contract, ihe Coniractor may be
required to provide a complete and accurate accounting of all products and quantities ordered by each
agency and institution and by political sub-divisions and authorized non-profit organizations.

ELIGIBLE PARTICIPANTS:

STATE OF NEW HAMPSHIRE
Department of Administrative Services
Division of Procurement and Support Services
Bureau of purchase and Property

Concord, New Hampshire 03301

NOTICE OF CONTRACT

DATE: 9/11/15
CONTRACT: AMMUNITION
CONTRACT NO.: 8001897
NIGP CODE: 680-0400

CONTRACTOR: EAGLE POINT GUN CONTRACTOR# 166490
1707 THIRD STREET
THOROFARE NJ 08086

CONTACT PERSON: THOMAS J. MORRIS Hii

NASHUA POLICE

Intradepartmental Communication

Date: 24 April 2017

To:

Dan Kooken, Purchasing Manager

From: Karen A. Smith, Business Manager

Subject: Nashua Police Department ammunition and supplies

The below request is to purchase the balance of our ammunition supply. The state contract #8001897
was awarded. to Eagie Point Gun/TJ Morris & Son effective 9/14/15~— 9/30/17.

2) THE CITY OF NASHUA “The Gate City’

Financtal Services

Purchasing Department

May 11, 2017
Memo #17-117

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: NPD AMMUNITION FY2017 (VALUE: $40,097)
DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: GENERAL FUND

Please see the attached communication dated April 24, 2017 from Karen A. Smith, Business Manager for
the information related to this purchase.

THE CITY OF NASHUA “The Gate City’

Economic Development

To: Mayor Donchess ~ Alderman Cookson, V. Chair of Finance Committee

From: Tim Cummings, Director of Economic Development

Ce: B. Bagley, Director of Public Health, J. Griffin, CFO, J. Graziano, Sr. Finance Manager
Date: April 27, 2017

Re: Notice of Contract Scope Change

Notice of Contract Scope Change

This memo is to notify the Finance Committee that a professional services contract between the city and
Dennis Mires the Architect has been changed.
Background

One flooring change order was submitted, the Trustees final carpet selection was more expensive than
the original specification. Cost: $1530

One drywall change order was submitted after unexpected mechanical systems under the floor resulted
in a need to change the layout of the fixtures. Cost: $3464

One change order was submitted related to additional acoustical ceiling tile at the tops of the new
column covers. Cost: $1700

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April 5, 2017

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To: Mayor James Donchess
From: Jennifer McCormack, Director
RE: Change orders related to West Wing Renovation

Mayor Donchess,

Jim Donchess
Mayor e City of Nashua

May 11, 2017

To: Finance Committee, Board of Aldermen
From: Mayor Jim Donchess

Re: Change orders related to West Wing Renovation

From: Dan Kooken, Purchasing Manager
Re: Castings Purchase for the 2017 Street Paving Program (Value: $58,104); Department: 169
Wastewater; Fund: Wastewater; Activity: Sewer Structures
From: Dan Kooken, Purchasing Manager
Re: Change Order #1 Retaining Wall Block for Skateboard Park (Value: $9,281); Department: 161
Street; Fund: General
UNFINISHED BUSINESS — None
NEW BUSINESS — RESOLUTIONS
R-17-099
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
APPROVING A FIRST AMENDMENT TO TOWER REPLACEMENT AGREEMENT WITH

FINANCE COMMITTEE

MAY 17, 2017
7:00 PM Aldermanic Chamber

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Mayor Jim Donchess
Re: Change Orders Related to West Wing Renovation

From: Tim Cummings, Director of Economic Development
Re: Notice of Contract Scope Change

From: Dan Kooken, Purchasing Manager
Re: NPD Ammunition FY2017 (Value: $40,097); Department: 150 Nashua Police Department
Fund: General Fund