Agenda

To:

From:

RE:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 20, 2017

Jon Ibarra, Superintendent
Street Department

Retaining wall block

To approve Change Order #1 in the amount of $9,280.50 to Michie Corp. of
Henniker, NH for the purchase of additional retaining wall block for the
Skateboard Park project. Funding will be through Department: 161 Street; Fund:
General; Account Classification: 81 Capital Outlay/Improvemnets

2) THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

May 11, 2017
Memo #17-116

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CHANGE ORDER #1 RETAINING WALL BLOCK FOR SKATEBOARD PARK (VALUE:

$9,281)
DEPARTMENT: 161 STREET; FUND: GENERAL

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated April 20, 2017
for information related to this purchase.

City of Nashua

Quotation

{tem No.

Quantity

156

130

100

60

100

City of Nashua

DPW - Engineering Department
2017 Street Paving Program

Units DESCRIPTION

Catch Basin Grates

Drain Manhole Covers with Raised Letters
"DRAIN".

Sewer Manhole Covers with Raised Letters
“SEWER’.

4 Flange Catch Basin Frames with 4° Rise
3 Flange Catch Basin Frames with 4" Rise
3 Flange Catch Basin Frames with 8" Rise

4 Flange Catch Basin Frames with 8" Rise

Sf § F§ Fee Ss

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: April 20, 2017

Stephen Dookran, P.E., City Engineer
Engineering Department

2017 Street Paving Program — Castings

To approve the purchase of manhole and catch basin castings from EJ Prescott, Inc.
of Concord, NH in the amount of $58,103.70. Funding will be through: Department:
169 Wastewater; Fund: Wastewater; Activity: Sewer Structures

THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

May 11, 2017
Memo #17-115

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CASTINGS PURCHASE FOR THE 2017 STREET PAVING PROGRAM (VALUE:

$58, 104)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITY: SEWER STRUCTURES

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated April 20, 2017
for information related to this purchase.

We understand that the actual work performed will be as directed and that the split of work
between categories may vary significantly, We also understand that actual work performed will

be only as directed and may be less than the budget presented.

We further understand that the City will review the services provided and workload ahead at the
end of each year and may choose to establish a budget for similar services for following years in
the five year program.

We anticipate that our work will fall under four categories:

I. Principal Level: Work under this category will be administrative and SUpeTVISOTY
support. We anticipate that these services will primarily be provided by John Vancor.
P.E. and Paul Hayner. P.E.

2. Engineering and Senior Construction Manager: Work under this category will include

e Overall coordination related to programming and scheduling project work

e Coordination with Stantec as the specification for pavement repairs is finalized for each
roadway segment

e Preparing, tracking and updating the overall program timeline

® Preparing budget updates as bids are received

¢ Coordination with privately owned utilities in advance of bidding. as well as in advance
of construction

® Assisting in preparation of bid documents including plans, specifications. estimates and
contract requirements