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) THE CITY OF NASHUA “The Cate City"

Pinanctal Services

Purchasing Department

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July 27, 2017

Memo #18-013

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: RAW SEWAGE PUMP IMPELLER REPAIR (VALUE: $14,250)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Noelle Osborne, Plant Operations Supervisor Wastewater
Department dated July 27, 2017 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (5) Purchases from a sole manufacturer where it is
determined to be more efficient and economical to reduce costs of maintenance of additional repair parts,
supplies or services.

The Plant Operations Supervisor Wastewater Department and the Board of Public Works (7/27/2017
meeting) recommend the approval of this purchase to Xylem Water Solutions USA, Inc. of Woburn, MA
in the amount of $14,250.

Respectfully, “

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a f

OE a
ao Sb NPE CEL ~ ee
\ Dan Kodken

Purchasing Manager

Ce: N Osborne L Fautuex

229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233 |

To:

From:

Re:

C. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: July 27, 2017

Noelle Osborne, Plant Operations Supervisor
Wastewater Department

Raw Sewage Pump Impeller Purchase

To approve the purchase of a new raw sewage pump impeller from Xylem in the amount
of $14,250. Funding will be through: Department: 169 Wastewater; Fund: Wastewater;

Account Classification: 54 Property Services.

Vendor quote

There are four raw sewage pumps at the wastewater treatment facility (WWTF). During
peak flow conditions, three pumps may be utilized. One of our raw sewage pump
impellors has minor damage, due to the normal wear and pumping of raw wastewater.
While it still functions, it is important to be aware of its lessened reliability and work to
have an onsite impeller for replacement, as it takes seven weeks to receive a new one

once ordered.

Xylem is the supplier of the raw sewage pumps and associated parts at the WWTF. Their
pumps have proven to be very reliable and the wastewater staff is satisfied with the

company’s service and responsiveness.

xv = Xylem Water Solutions USA, Inc.

fu f 1
7 Fiygt Products

78K Olympia Ave

duly 10, 2017 Woburn, MA 01801
Tel (781) 935-6515

CITY OF NASHUA Fax (781) 938-0364

PO BOX 2019

229 MAIN ST

NASHUA NH 03061

Quote # 2017-BOS-0346
Re:NASHUA, NH AC IMPELLER

Xylem Water Solutions USA, Inc. is pleased to provide you with the following price
quotation:

REPSNEORNS NSW SNe a a ee
Qty Part Number Description Unit Price
1 52-241 -569-701 IMPELLER ASSEMBLY - CLOCKWISE $ 14,250.00
TAPER BORE

ASSEMBLY CONSISTS OF THE IMPELLER WITH
WEAR RING ASSEMBLED. PLEASE CONFIRM
IMPELLER DIAMETER AT TIME OF ORDER.

Total Project Price $14,250.00

om SH ares Nn eee

This order is subject to the Standard Terms and Conditions of Sale — Xylem Americas effective on the
date the order is accepted which terms are available at http://www.xyleminc.com/en-us/Pages/terms-
conditions-of-sale.aspx and incorporated herein by reference and made a part of the agreement

between the parties.
Purchase Orders: Please make purchase orders out to: Xylem Water Solutions USA, Inc.

oo

Freight Terms: 3 DAP - Delivered At Place 08- Jobsite (per IncoTerms 2010)
See Freight Payment (Delivery Terms) below.

Taxes: State, local and other applicable taxes are not included in this quotation.

Back Charges: Buyer shall not make purchases nor shall Buyer incur any labor that would result
in a back charge to Seller without prior written consent of an authorized employee
of Seller.

Shortages: Xylem will not be responsible for apparent shipment shortages or damages

incurred in shipment that are not reported within two weeks from delivery to the
jobsite. Damages should be noted on the receiving slip and the truck driver
advised of the damages. Please contact our office as soon as possible to report
damages or shortages so that replacement items can be shipped and the
appropriate claims made.

Taxes: State, local and other applicable taxes are not included in this quotation.
Freight: Pre-Pay and Add Unless Otherwise Specified

Page 1 of 2
FLYGT

a xylem brand

Time of delivery: Approx. 7 working weeks after receipt of order.

Terms of payment: Net 30 Standard
Customer Acceptance: A signed facsimile copy of this quote is acceptable as a binding

contract.

Signature: Company/ Utility: __--______-___-____-__-__--
Name: Address:
(PLEASE PRINT)
Email:
Date: Phone
PO#: Fax:

Thank you for the opportunity to provide this quotation. Please contact us if there are
any questions.

Sincerely,

GS

lan Belezyk
Application Engineer
Phone: 781-970-0010

lan.Belczyk@xyleminc.com
Fax:781-938-0364

Page 2 of 2
FLYGT

a xylem brand

THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

July 27, 2017
Memo #18-014

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: TIRE RECYCLING — THREE YEAR PRICING AGREEMENT (VALUE: $41,111)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Superintendent Solid Waste Department dated
July 27, 2017 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent of the Solid Waste Department, Board of Public Works (July 27, 2017 meeting)
and the Purchasing Department recommend awarding this contract in the amount of $41,111, not-to-
exceed $13,704 annually to Northeast Resource Recovery Association of Epsom, NH.

Respectfully, . _-,

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ut o. Poe ae
Oe Poy PRG EE
O44 (tow Wyre Cl2

(- #’Dan Koéken
Purchasing Manager

Ce: J LaFleur L Fauteux

229 Main Street Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

D Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 27, 2017

Jeff Lafleur, Superintendent
Solid Waste Department

Tire Recycling Program

To approve Northeast Resource Recovery Association of Epsom, NH to perform
Tire Recycling services at the City’s landfills for FY18-FY20. The estimated cost
for tire recycling in FY 2018 will be $13,703.75. This is a three year contract not
to exceed $13,703.75 per year. Funding will be through: Department: 168 Solid
Waste; Fund: Solid Waste; Account Classification: 55 Other Contracted Services.

NRRA proposed Bid of services

Although bid specs for tire recycling were sent to five companies, we received
only one written response from the FY2017 vendor, the Northeast Resource
Recovery Association (NRRA). A spreadsheet with the numbers is attached, as is
the formal quote from the NRRA for the same program with BDS Waste
Disposal. The price per ton remains the same for small loads (under 14 tons,
$155 per ton), but decreases to $125 / ton for loads of 14 tons or more. Based on
the FY 2017 tonnage, the estimated cost for tire recycling in FY 2018 will be -
$13,703.75.

Since they are the only bidder, and have performed satisfactorily during the past
year, I would agree that we proceed with the approval process via the Board of
Public Works and the Finance Committee.

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8102 Ad - L16290-BS0I# did

ONITIAIR FULL

“Partnering to make recycling strong through economic and environmentally sound solutions"

Northeast Resource Recovery Association, 2101 Dover Road, Epsom, NH 03234
Telephone: (603) 736-4401 or 1-800-223-0150 Fax: (603) 736-4402
E-mail: info@nrra.net Web Site: www.nrra.net

REQUEST FOR PROPOSALS
REP1058-062917

Tire Recycling Program

PRICE PER TON:

$ 135/ton if under 14 tons/load;
3 125/ton if 14 tons and over

COMPANY NAME: NRRA via BDS Waste Disposal
CONTACT: Michael Durfor, Executive Director

ADDRESS: 2101 Dover Road, Epsom. NH_ 03234
PHONE: 603-736-4401 FAX: 603-736-4402

EMAIL ADDRESS: mdurfor a.net (also copy info@nrra.net)

fu fory
AYTHO ED SIGN.

DATE

Michael Durfor, Executive Director
(Priuted/Typed Name and Title)

PLEASE LIST ANY ADDITIONAL CHARGES:

None

REQUEST FOR PROPOSALS
RFP1058-062917

Tire Recycling Program

VENDOR REFERENCES

Provide at least three (3) references from municipal transfer stations. Include the name, title and
phone number for the contact person.

1. Weathersfield, VT Transfer Station
Wesley Haseltine, Public Works Director
(802) 263-5272

2. Dover, NH Recycling Center
Michael Moore, Solid Waste Coordinator
(603) 516-6506

3. Springfield, VT Recycling Facility
Dan Farrar, Recycling Coordinator
(802) 885-5827

No pipe or fitting shall be permanently supported on saddles, blocking, or stones.

Branches and fittings shall be laid by the Contractor as indicated on the drawings, and/or as
directed by the Engineer. Open ends of pipe and branches shall be closed with PVC caps
secured in place with pre-molded gasket joints or as directed by the Engineer.

All pipe joints shall be made as nearly watertight as practicable. There shall be no visible
leakage at the joints and there shall be no sand, silt, clay, or soil of any description entering
the pipeline at the joints. Where there is evidence of water or soil entering the pipeline,
connecting pipes, or structures, the defects shall be repaired to the satisfaction of the
Engineer.

The Contractor shall build a tight bulkhead in the pipeline where new work enters an existing
sewer. This bulkhead shall remain in place until its removal is authorized by the Engineer.

Care shall be taken to prevent earth, water, and other materials from entering the pipe, and
when pipe laying operations are suspended, the Contractor shall maintain a suitable stopper
in the end of the pipe and also at openings for manholes.

As soon as possible after the pipe and manholes are completed on any street, the Contractor
shall flush out the new pipeline using a rubber ball ahead of the water, and none of the
flushing water or debris shall be permitted to enter any existing sewer.

M. A tracer tape shall be placed in the trench as specified in Section 02518, TRACER TAPE.

3.02 CLEANING:

A. On completion of a section of sewer, the Contractor shall TV inspect the main section in
accordance with Section 02441, Cleaning and Television (CCTV) Inspection of Pipelines at
no additional cost to the Owner.

3.03 TESTING

A. Testing of pipe joints to identify joints that are defective shall be performed using either
liquid or air, at the Contractor's option. Test pressure used shall be acceptable to the
Engineer.

B. The allowable pressure drop shall be 0.5 pounds in 15 seconds at a pressure greater than %
pounds per vertical foot of pipe cover, or 4 pounds minimum.

C. — Electronic video equipment shall be capable of displaying and recording, at a minimum, the
following data for each pipe joint:

1. Project Identification
2. Date recorded
2022 Sewer Replacement Project Polyvinyl Chloride Gravity Pipe and Fittings

Nashua, NH 02085-4