Search

INCEPTION “eo

Quote

*e
INCEPTI+*N “@

Vendor Capacity, Capability and Qualifications

Company Introduction

Founded in 1996 and based in Manchester NH, Inception Technologies Inc. has provided document scanning services

to public agencies and private corporations for over 18 years. Our experience, reputation, security, and dedication to quality are second to none
in the New England region. In 2012-14, Inception Technologies Inc. processed over 35 million pages for a wide range of public and commercial
clients.

Inception Technologies Inc. primarily was focused on providing microfilm and digital document solutions for insurance companies and other
commercial clients, as well as large state agencies from 1996-2002. In 2002, with the availability of affordable digital scanning and storage
solutions, Inception Technologies Inc. began offering both digital and microfilm scanning services. We provide document scanning

services on both an on-going (daily, weekly, monthly) basis and as a project-based scanning project.

Our production employees have an average tenure of over 9 years with Inception Technologies. Our employees have

a demonstrated commitment to quality, security and customer satisfaction. Inception Technologies Inc. utilizes dedicated teams

to process both project and on-going document scanning projects. Each team consists of document preparers, scanners and
indexers working with a supervisor and quality control analyst. Our team-based approach produces images of the highest quality and
indexing with almost 100% accuracy. In addition, security, document control, quality control, and training, are

more easily managed and verified.

Inception Technologies Inc. also designs, implements, and maintains Enterprise Content Management (ECM) software systems.

Our professional services team has implemented many ECM systems for public agencies and private corporations

including Metso Automation, UniBank, City of Dover, and Providian National Bank. Our team of ECM experts supports our clients and our
production scanning department to ensure that our scanning clients can always access their images and associated meta-data today and in the
future.

Inception Technologies Inc. is an expert in all phases of digital document management, from scanning services to
software and hardware. We have the experience, the stability, and the resources to convert your documents to digital PDF files.

Inception Technologies Inc. - Quote # 1385 v3 3/10

Board of Aldermen 03-09-2021 Page 33

President Wilshire

OK. Alderman Kelly?

Alderwoman Kelly

Thank you. So | am going to support this. | think that the intent here is to allow for flexibility and | actually think
last year we had to approve an amendment to allow Tim to make some changes as they came up, if |
remember correctly. So | mean | think the intent here is that the downtown is a fabric of different types of
businesses.

We are trying something for only the second summer and we want to make sure that there’s some flexibility for
Director Cummings or the Mayor to make adjustments much faster than bringing them to us every time a
business has a request. So | think, you know, this is really in the spirit of allowing for some flexibility for
something that is kind of new but also allowing for a more responsive time for our businesses instead of
saying, ‘Oh we have got to bring it back to the Board of Alderman’. It'll be a month before we can even move
that barrier for you.

President Wilshire
Thank you. Alderman Clemons?
Alderman Clemons

Thank you, yeah, | don’t necessarily have any problem with the language change. | just wish that it had come
sooner because it is frustrating when you are wordsmithing you should have the words that you want to put in
there. | think what our City Attorney has proposed, | think is good. It just kind of codifies what we were doing
last year anyway. So I'll support it but | think, again, | think it comes back to that conversation about doing your
homework.

President Wilshire
Anyone else, Alderman Jette did you have your hand up?
Alderman Jette

| did. | just wanted to point out to Alderman Dowd that when you talk about Director Cummings meeting with
people tomorrow to make adjustments, when | re-read the Ordinance, |, like you, thought that you could make
adjustments or adjustments could be made. But when | read it, | thought | saw that the Ordinance wouldn't
allow that it would only allow the Mayor to provide for additional road closures, etc. not make adjustments in
the current plan as shown by those aerial photos.

| thought that might be a problem and evidently Attorney Bolton agrees with me. So if we are correct, then this
meeting that Director Cummings is having tomorrow will not allow him to make adjustments; he is going to
have to install the barriers exactly as they are shown in the plan. But if we adopt this amendment, it does
provide us with the flexibility that | think we anticipated and we are expecting

Board of Aldermen 03-09-2021 Page 34

President Wilshire

Anyone else on the amendment? Seeing none, you’ve heard the amendment. Would the Clerk call the roll on
the amendment, please?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,
Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,
Alderwoman Harriott-Gathright, Alderman Wilshire 13

Nay: Alderman O’Brien, Alderman Cleaver 2

MOTION CARRIED
President Wilshire

That motion carries. Now we are looking at a motion for final passage as amended. Discussion on that
motion? Would the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,
Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,
Alderman Cleaver, Alderwoman Harriott-Gathright, Alderman Wilshire 15

Nay: 0

MOTION CARRIED

Ordinance O-21-050 declared duly adopted as amended.

O-21-051
Endorsers: Mayor Jim Donchess
Alderman-at-Large Ben Clemons
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Thomas Lopez
Alderman Jan Schmidt
Alderman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws
Alderman Richard A. Dowd
Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire
RELATIVE TO TEMPORARY 15-MINUTE PARKING IN 2021
Given its second reading;

MOTION BY ALDERMAN JETTE FOR FINAL PASSAGE OF O-21-051, BY ROLL CALL

Board of Aldermen 03-09-2021 Page 35
ON THE QUESTION

Alderman Jette

And I'd like to be heard on it.

President Wilshire

Alderman Jette?

Alderman Jette

So this goes along with the previous Ordinance and it provides for 15 minute free parking. As it reads now, 15
minute free parking from noon to 9:00 p.m. daily. So as a result of people talking to me since our Infrastructure
Committee meetings, it was pointed out to me that there are areas where parking is, because of the barriers,
the parking is pretty much eliminated except for these 15 minutes areas that are shown, again on the aerial
view that | talked about before. So, it was brought out that some of these areas block off parking from our
retail establishments during a time when the restaurants are really not using the outdoor dining area, the
outdoor seating area that they use at night. And by limiting to just the time periods that are put into this
Ordinance, it kind of makes it fairly rigid and | think it would be a good idea to again allow for adjustments. So |
would like to make a motion to amend the Ordinance. So where it says, “be it further resolved that upon
recommendation of the parking manager, the Mayor may approve additional parking spaces as 15 minute
parking from noon to 9:00 p.m. daily as necessary”. | would like to move to amend that to read, “That the
Mayor may adjust the location and timeframe of the 15 minute free parking”.

And the purpose of this would be to allow the Mayor and it says the Mayor so | am not trying to eliminate
Director Cummings, but the Parking Manager works with and for Director Cummings, so we are not really
eliminating him from this formula. This would allow the Parking Manager and the Mayor to adjust these
parking areas and time limits as deemed appropriate.

MOTION BY ALDERMAN JETTE TO AMEND O-21-051 TO CHANGE THE LANGUAGE TO READ “THAT
THE MAYOR MAY ADJUST THE LOCATION AND TIMEFRAME OF THE 15 MINUTE FREE PARKING” BY
ROLL CALL

ON THE QUESTION

President Wilshire

So the motion is to amend. Alderman O’Brien?
Alderman O’Brien

Thank you, Madam President. Through you, if | can ask Alderman Jette, from what my understanding is,
again, we are paying an independent contractor to put down these barriers, as you Alderman Jette may know,
they are made out of concrete, they are quite heavy, designed to be impacted by a vehicle and protect our
residents who are enjoying the outdoor dining. So basically once they have become fixated, they are there. So
by this particular Ordinance, are you implying that they are movable now and if they are movable since the City
does not own equipment to move it, and we are paying an independent contractor, can you explain where the
funding is going to come from to do this that would adjust this according to your amendment, please?

Alderman Jette
Thank you Alderman O’Brien for the question. Nothing in this Ordinance is going to make the barriers any less

heavy or any less immovable than they are, they are what they are. Whether or not they can be moved or not,
whether we have equipment that could move them, | don’t know, probably not.

Board of Aldermen 03-09-2021 Page 36

But this would allow the Mayor and the Parking Manager, for example, instead of the time being noon to 9:00
p.m. the Parking Manager and the Mayor could change the time from 8:00 a.m. to 9:00 p.m. or change it from
5:00 p.m. to 9:00 p.m. depending on what kind of plan they come up with to try to accommodate the retail
establishments. | am told by the retail establishments that they are there every day and they see, for example,
the area in front of Wingate’s, the barrier currently extends from the corner of Factory Street and so it covers
that hair salon that is on the corner and then there’s San Francisco Kitchen so it allows dining for San
Francisco Kitchen but it also covers Wingate’s, Cardin’s, and then extends beyond the Nashua Garden.

So you have got from Factory Street all the way past Nashua Garden to around a walkway there, | believe,
which is covered by a barrier. There is some area there which allows for short-time parking for take out
possibilities. But during the day like these retail establishments open up around 8:00 or 8:30 in the morning
and they are trying to do business all day long. The restaurants really don’t, San Francisco Kitchen and | think
Nashua Garden does have a lunchtime business. But there’s a lot of time there where they are not, those
outdoor dining areas are not being used and there’s not any take out being done. So perhaps the time limits,
perhaps allowing for example the 15 minute parking to extend from 8:30 in the morning which would allow
people to scoot in there, park for free, go into the drug store, get their prescription and leave. That's a
possibility. All | am trying to do, Alderman O’Brien, is give our professionals, the Parking Manager, Director
Cummings and the Mayor the opportunity to make adjustments that are warranted. If we adopt the Ordinance
as is, it is set in stone or in granite or in concrete until November 15.

| think Attorney Bolton has told us that these tweaks that we thought that Director Cummings could implement,
the Ordinance doesn’t really allow him to do that. But the amended Ordinance would.

Alderman O’Brien

Follow up?

President Wilshire

Alderman O’Brien?

Alderman O’Brien

Thank you. Through the Chair to Alderman Jette if | may, Madam President,

President Wilshire

Yes.

Alderman O’Brien

Last year | think there was, the previous one that we just discussed, the Ordinance we discussed, that you said
wasn't flexible, but last year was extremely flexible. Wingate’s only had one 15 minute type of situation and it
was increased and actually took space away from another business, the Nashua Garden, OK. So that proves
that there was flexibility. But the thing is, again, what | don’t understand, once these barriers go down, | don’t
want to give the public the impression that they can come up and say, “Oh this isn’t working out for me” like |
say, the City doesn’t own the equipment.

| am not going to go out and buy a $500,000.00 excavator, they probably go for about that, | don’t know what
an excavator goes for. But like | say, | do know that we are going to be paying an independent contractor to
move these things. So | don’t know how much flexibility once they go down, and like | say, Wingate’s was at
the, as you remember, at the Infrastructure meetings and | am glad to see that the negotiations are still going

on as brought up by Alderman Dowd to discuss these things. The barriers aren't there yet so there seems to
be some time with this.

Board of Aldermen 03-09-2021 Page 37

So | don’t understand where the flexibility of - you know — once it is determined what the parking spaces, once
the barriers go down, that’s about it. | think Mr. Cummings can tweak it but there isn’t any really major work
that could be done because of the problems with the barriers. We do not have the equipment to move them.

Alderman Jette

May |, Madam Chair?
President Wilshire
Alderman Jette?
Alderman Jette

So this Ordinance just talks about the parking, the timing of the parking pretty much. Whether or not the
barriers could be moved, you raise a valid point, probably not. But the timing of the parking, you know, how
long people can park, what time it goes into effect, what time it ends, those things can be changed without
moving anything. Your comment about last year things being done, | don’t know how that was done. | think |
and more importantly Attorney Bolton is telling us that flexibility is not there. And he recommends that we
make a slight amendment to provide for that flexibility. You know whether or not, how things were changed
during the summer, | don’t know whether that was done legally or not, | don’t know. | am just looking at it now
and right now it doesn’t appear that that flexibility would be there. | think that’s why Attorney Bolton is
recommending that it be amended to provide that flexibility which | think is what we want.

President Wilshire

Alderman Lopez?

Alderman Lopez

So in reference to the last Ordinance that we passed which is the one which allows DPW and Parking to
advise the Mayor on moving those barriers around, it was indicated and it was the case last year, that DPW
can move one or two around or adjust them as needed. They do that all the time when they are trying to do
construction. They are going to have to do it when it comes to the construction happening at Alec’s. They just
can’t move a couple of hundred of them. So that is what the contractors are doing. If they are not able to do
that, then that’s why | was voting in favor of having DPW having a say. Like the Mayor is not going to tell her
to do something that is impossible and they will bring up the concerns on their behalf, that’s their job they know
what they are doing. So | think Ordinance and this amendment is really just about the parking and if we did the
other one it doesn’t really make sense to hamstring it now. | think we should let the Parking Department advise
on whether it is a good idea or not and then let the Mayor make the decision. The entire purpose is to pull
ourselves out of micromanaging this and we are kind of trying to do all of that right now.

President Wilshire

Alderwoman Kelly?

Alderwoman Kelly

Thank you, if | could ask a question through you to Corporation Counsel?
President Wilshire

Yes.

Board of Aldermen 03-09-2021 Page 38

Alderwoman Kelly

So Attorney Bolton, the way | am understanding this and | want to make sure | understand it completely is that
these Ordinances are tied to that map. So if we sign it in as, then they have to put them exactly as that map is
drawn. Is that the case?

Attorney Bolton

Yes.

Alderwoman Kelly

And so the follow on thought there is that that we are just allowing and | think the intent here right is that we are
not to be going up every weekend and moving these barriers. But if Director Cummings is meeting with people
this next week and wants to make some adjustments, we are giving him that flexibility?

Attorney Bolton

Well that’s what you did on the prior Ordinance that you already made an amendment to and passed. | believe
what Alderman Jette is attempting to do here is allow the Mayor to adjust the time period. So instead of noon to
9:00 perhaps for certain locations it would make more sense to have it 9:00 a.m. to 9:00 p.m. or 11:00 a.m. to
9:00 p.m.; 7:00 p.m., you know, whatever an appropriate number is depending on the location. And | think
that’s the essential upshot of the amendment you are now considering.

Alderwoman Kelly

So we are actually not talking about moving barriers here, it is just the potential move of those times and just
giving additional flexibility because we already passed that amendmert.

Attorney Bolton

| have got to say | don’t see the Mayor taking this as authority to go out and buy a $500,000.00 piece of
equipment to move a barrier. | don’t think you ought to worry about that at all.

Alderwoman Kelly

And to that point | think that was the intent of both of these is that | trust Director Cummings, the Mayor, all the
people who are going to be installing these to make some forethought and discussions and we are not going to
be going out and moving these every weekend. If there’s a larger problem maybe they can put them together
and do them as one big thing if something needs to be moved. But it already sounds like they are having
these conversations earlier than last year to make sure that they can try to accommodate as many people
downtown. So thank you.

President Wilshire

Alderwoman Lu?

Alderwoman Lu

Thank you. Alderwoman Kelly sort of cleared it up for us. But it is my understanding that this is just about
giving flexibility to the timeframe when we enforce or have a limit to how long you can park. So for instance, in

the early spring we may say, or whatever, we may say that you can park more than 15 minutes up until 3:00 in
the afternoon.

Board of Aldermen 03-09-2021 Page 39

They may, based on some of the comments that | have heard from a few of the store owners downtown, they
do feel that the restaurants aren’t open until later in the day and yet they can’t have people park in front of their
store for 45 minutes while they shop. So it’s only about the timeframe of the enforcement of 15 minute parking,
it's not anything other than that. So | just wanted to make that point. Thank you.

President Wilshire

Thank you. Anyone else? The motion is to amend, giving the Mayor the authority to adjust timeframes, that’s
the gist of it. Is there any other discussion on the amendment? Seeing none, would the Clerk please call the
roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Kelly, Alderman Caron, Alderman Clemons,
Alderman Lopez, Alderman Tencza, Alderwoman Lu, Alderman Jette,
Alderman Schmidt, Alderman Laws, Alderman Cleaver,
Alderwoman Harriott-Gathright, Alderman Wilshire 13

Nay: Alderman O’Brien, Alderman Dowd 2
MOTION CARRIED
President Wilshire

Thank you. That motion carries. The motion before us now is for final passage as amended. Is there
discussion on that motion? Seeing none, would the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly,
Alderman Dowd, Alderman Caron, Alderman Clemons,
Alderman Lopez, Alderman Tencza, Alderwoman Lu,
Alderman Jette, Alderman Schmidt, Alderman Laws,
Alderman Cleaver, Alderwoman Harriott-Gathright,
Alderman Wilshire 15

Nay: 0

MOTION CARRIED

Ordinance O-21-051 declared duly adopted as amended.

0-21-052
Endorsers: Alderman Linda Harriott-Gathright
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Thomas Lopez
Alderman Patricia Klee
Alderman-at-Large Shoshanna Kelly
Alderman Richard A. Dowd
AUTHORIZING A STOP SIGN ON COVEY ROAD AT ITS INTERSECTION WITH RIDGE ROAD
Given its second reading;

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT FOR FINAL PASSAGE OF O-21-052, BY ROLL CALL

Board of Aldermen 03-09-2021 Page 40

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly,
Alderman Dowd, Alderman Caron, Alderman Clemons,
Alderman Lopez, Alderman Tencza, Alderwoman Lu,
Alderman Jette, Alderman Schmidt, Alderman Laws,
Alderman Cleaver, Alderwoman Harriott-Gathright,
Alderman Wilshire 15

Nay:

MOTION CARRIED

Ordinance O-21-052 declared duly adopted.

NEW BUSINESS — RESOLUTIONS

R-21-120
Endorsers:

Mayor Jim Donchess

Alderman Richard A. Dowd

Alderman Tom Lopez
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee

Alderman Linda Harriott-Gathright
Alderman-at-Large Ben Clemons
Alderman Skip Cleaver
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Lori Wilshire

RELATIVE TO THE TRANSFER OF $755,000 FROM DEPARTMENT 194 “CONTINGENCY”,
ACCOUNT 70112 “CONTINGENCY FOR EDUCATIONAL PRIORITIES” TO VARIOUS SCHOOL
DEPARTMENT ACCOUNTS

Given its first reading; assigned to the BUDGET REVIEW COMMITTEE, by President Wilshire

R-21-121
Endorsers:

Mayor Jim Donchess

Alderman June M. Caron

Alderman Thomas Lopez

Alderman Richard A. Dowd

Alderman Linda Harriott-Gathright
Alderman Jan Schmidt
Alderman-at-Large Michael B. O’Brien, Sr.
Alderwoman-at-Large Shoshanna Kelly
Alderman Patricia Klee
Alderman-at-Large Ben Clemons
Alderman Skip Cleaver
Alderman-at-Large Brandon Michael Laws
Alderman-at-Large Lori Wilshire

CHANGING THE NAME OF VETERANS DRIVE TO ARMORY DRIVE, AND CHANGING THE NAME
OF THE BROAD STREET PARKWAY TO VETERANS PARKWAY
Given its first reading; assigned to the COMMITTEE ON INFRASTRUCTURE, by President Wilshire

Board of Aldermen 03-09-2021 Page 41

R-21-122
Endorser: Mayor Jim Donchess
Alderman Richard A. Dowd
Alderman Tom Lopez
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Jan Schmidt
Alderman-at-Large David C. Tencza
Alderman Linda Harriott-Gathright
Alderman Skip Cleaver
Alderman Patricia Klee
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Ben Clemons
Alderman June M. Caron
Alderman-at-Large Brandon Michael Laws
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF UP TO $1,500,000 FROM THE
STATE OF NEW HAMPSHIRE, DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR
COVID-19 VACCINATION AID
Given its first reading; assigned to the HUMAN AFFAIRS COMMITTEE, by President Wilshire

NEW BUSINESS — ORDINANCES

O-21-054
Endorser: Alderman Patricia Klee
Alderman Richard A. Dowd
NO PARKING ON CONCORD STREET FROM MOUNT PLEASANT STREET NORTH FORA
DISTANCE OF 50 FEET

Given its first reading; assigned to the COMMITTEE ON INFRASTRUCTURE, by President Wilshire

O-21-055
Endorser: Alderman Patricia Klee
Alderman Richard A. Dowd
AUTHORIZING STOP SIGNS ON THE CONNECTOR AT ITS INTERSECTIONS WITH CONCORD
AND MANCHESTER STREETS

Given its first reading; assigned to the COMMITTEE ON INFRASTRUCTURE, by President Wilshire

O-21-056
Endorsers: Mayor Jim Donchess
Alderman June M. Caron
Alderman Thomas Lopez
Alderman Linda Harriott-Gathright
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Skip Cleaver
Alderman Richard A. Dowd
Alderman-at-Large Ben Clemons
Alderman Patricia Klee
AMENDMENTS TO THE ORDINANCES RELATIVE TO STREET NAME CHANGES OF
VETERANS DRIVE AND THE BROAD STREET PARKWAY

Given its first reading; assigned to the COMMITTEE ON INFRASTRUCTURE, by President Wilshire