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Board of Aldermen 09-09-2020 Page 19

John Maffee This is John Maffee, 18 Colony Way, President of the Board of Edgewood Cemetery and the
Trustees nominate Brian Law.

There being no objection, President Wilshire closed the nominations.

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,
Alderwoman Lu, Alderman Schmidt, Alderman Laws, Alderman Cleaver,
Alderwoman Harriott-Gathright, Alderman Wilshire, Trustee (inaudible),

Trustee Douglas Barker, Trustee Hollis, Trustee Law, Trustee Maffee 19

Nay: 0

MOTION CARRIED

President Wilshire declared Brian Law duly appointed to the Edgewood Cemetery for a term to expire
March 31, 2025.

Oath of Office administered by Corporation Counsel.
There being no objection, President Wilshire declared that the Joint Convention now arise.

REPORTS OF COMMITTEE

Human Affairs Committee... 00.0... cece cee cesses vas eeeeretereresttetirserererees 08/10/2020

There being no objection, President Wilshire declared the report of the August 10, 2020 Human Affairs
Committee accepted and placed on file.

Budget Review Committee... 00.2.0... 0c cette teeters ttttteetsteeeeseee 08/12/2020

There being no objection, President Wilshire declared the report of the August 12, 2020 Budget Review
Committee accepted and placed on file.

Planning & Economic Development Committee... ............ 0... cece eee eee eee eee eee 08/18/2020

There being no objection, President Wilshire declared the report of the August 18, 2020 Planning &
Economic Development Committee accepted and placed on file.

Finance Committee...... 0... cee ese cee eee ses ceeetetererestrarevarterereterertrerrerere 08/19/2020

There being no objection, President Wilshire declared the report of the August 19, 2020 Finance
Committee accepted and placed on file.

Budget Review Committee... 00.2.0... cece eeette teste tttttettttteetstseesseee 08/24/2020

There being no objection, President Wilshire declared the report of the August 24, 2020 Budget Review
Committee accepted and placed on file.

Board of Aldermen 09-09-2020 Page 20
Committee on Infrastructure... 0.0.0... ccc cee cee cee eee cee eee see seseseetetitterstsereterers » 08/26/2020

There being no objection, President Wilshire declared the report of the August 26, 2020 Committee on
Infrastructure accepted and placed on file.

Finance Committee...... 0... cece ese cee eee ses ceeeteterereverarevarterereteresterterere 09/02/2020

There being no objection, President Wilshire declared the report of the September 2, 2020 Finance
Committee accepted and placed on file.

CONFIRMATION OF MAYOR'S APPOINTMENTS - None

UNFINISHED BUSINESS — RESOLUTIONS

R-20-053
Endorsers: Mayor Jim Donchess
Alderman Linda Harriott-Gathright
Alderman Jan Schmidt
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Thomas Lopez
Alderman-at-Large Brandon Michael Laws
Alderman June M. Caron
Alderman Skip Cleaver
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $27,000 FROM THE NEW
HAMPSHIRE CHARITABLE FOUNDATION INTO PUBLIC HEALTH AND COMMUNITY SERVICES
GRANT ACTIVITY “FY21 NHCF SUBSTANCE MISUSE PREVENTION”
Given its second reading;

MOTION BY ALDERMAN CARON FOR FINAL PASSAGE OF R-20-053, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:
Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,
Alderwoman Lu, Alderman Schmidt, Alderman Laws, Alderman Cleaver,
Alderwoman Harriott-Gathright, Alderman Wilshire 14
Nay: 0
MOTION CARRIED

Resolution R-20-053 declared duly adopted.

Board of Aldermen 09-09-2020 Page 21

R-20-056
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
Alderman Linda Harriott-Gathright
Alderwoman-at-Large Shoshanna Kelly
Alderman Thomas Lopez
Alderman Jan Schmidt
Alderman Skip Cleaver
Alderman-at-Large Brandon Michael Laws
Alderman Patricia Klee
RELATIVE TO THE TRANSFER OF $1,445,000 FROM DEPARTMENT 194 “CONTINGENCY”,
ACCOUNT 70112 “CONTINGENCY FOR EDUCATIONAL PRIORITIES” TO VARIOUS SCHOOL
DEPARTMENT ACCOUNTS
Given its second reading;

MOTION BY ALDERMAN SCHMIDT FOR FINAL PASSAGE OF R-20-056, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,
Alderwoman Lu, Alderman Schmidt, Alderman Laws, Alderman Cleaver,
Alderwoman Harriott-Gathright, Alderman Wilshire 14

Nay: 0
MOTION CARRIED
Resolution R-20-056 declared duly adopted.

R-20-057
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman Linda Harriott-Gathright
Alderman Thomas Lopez
Alderman Jan Schmidt
Alderman-at-Large Brandon Michael Laws
Alderman Skip Cleaver
Alderman-at-Large Lori Wilshire
AUTHORIZING THE MAYOR AND THE CITY TREASURER TO ISSUE BONDS NOT TO EXCEED
THE AMOUNT OF TWENTY MILLION DOLLARS ($20,000,000) TO REFUND ALL OR A PORTION
OF CERTAIN OUTSTANDING BONDS OF THE CITY IN ORDER TO ACHIEVE INTEREST COST
SAVINGS
Given its second reading;

MOTION BY ALDERMAN SCHMIDT FOR FINAL PASSAGE OF R-20-057, BY ROLL CALL
ON THE QUESTION
President Wilshire

Any discussion on that Motion? Alderman Lu?

Board of Aldermen 09-09-2020 Page 22
Alderman Lu

Thank you, can you hear me?

President Wilshire

Yes.

Alderwoman Lu

| had a question about the last paragraph in the Communication we received on this. It said that it is most
efficient to do this because we have upcoming bond issuance planned. | just want to know want to know
what the upcoming issue relates to?

President Wilshire

| would defer to the Chair of Budget if he chooses to answer? Alderman Dowd.

Alderman Dowd

| think we are talking about the fact that we always have upcoming bonding and in order to save money we
are refinancing current bonding when allowed, to get a lower rate and save the City money so we that we
can keep the bonding level at a level value as we add other bonds. It is not relating to any specific bond.
President Wilshire

Does that answer your question Alderman Lu?

Alderwoman Lu

Um, well ... my concern | wondered if it was referring to the bond authorization that we are going to discuss
tonight or we will receive the first reading tonight?

President Wilshire

| don’t think this — like Alderman Dowd said, it’s not specific to any future bond it is just anything that comes
up in the future, not one specific one.

Attorney Bolton

Madam President, it refers to bonds that this Board has already approved that the City Treasurer is
planning to go out for. If you go out for multiple issues at the same time, you save transaction cost. So |
believe what Treasurer Fredette is referring to is pursuant to prior approvals, there will be bonding
occurring in the normal course this year if we combine those transaction costs with this $20 million dollars,
we will realize a savings from that combination as well as the savings from the reduced interest rates on
this $20 million dollars’ worth of debt.

Alderwoman Lu

Well thank you, | thought the simple question, someone would have been able to say “Oh yeah it’s for the
DPW’ or “It’s for the Performing Arts Center’. But thank you, it sounds very general.

Board of Aldermen 09-09-2020 Page 23

Attorney Bolton

| think if the question were addressed to Treasurer Fredette, he could probably give you that answer. He’s
got these things scheduled out. He, unfortunately is not here this evening, I’m sure he would have provided
a response had he known.

President Wilshire

Anyone else? The Motion is for final passage of Resolution 20-057. Did someone speak up? No, OK,
would the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,
Alderwoman Lu, Alderman Schmidt, Alderman Laws, Alderman Cleaver,
Alderwoman Harriott-Gathright, Alderman Wilshire 14

Nay: 0
MOTION CARRIED

Resolution R-20-057 declared duly adopted.

R-20-058
Endorsers: Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman Thomas Lopez
Alderman Jan Schmidt
Alderman-at-Large Ben Clemons
APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE
NASHUA BOARD OF POLICE COMMISSIONERS AND TEAMSTERS LOCAL 633, FROM JULY 1,
2020 THROUGH JUNE 30, 2022 AND RELATED TRANSFERS
Given its second reading;

MOTION BY ALDERMAN CLEMONS FOR FINAL PASSAGE OF R-20-058, BY ROLL CALL
ON THE QUESTION

President Wilshire

Discussion on that motion? Alderman Lopez.

Alderman Lopez

Just asking if the Committee Members that were present could maybe illustrate some of the high points
because we did turn down the Fire Contract because of concerns about upcoming contracts that would be
negotiated. So a couple of the differences might be helpful for the public to understand why some
contracts get approved and some don't.

President Wilshire

| will defer that answer to Alderman Dowd. Alderman Dowd?

Board of Aldermen 09-09-2020 Page 24
Alderman Dowd

This particular group and | can defer in a moment to Deputy Chief Testaverde, but this group had a
relatively low increase to the last contract around. And right at the moment, this group is underpaid in
relationship to their peers in other cities in the area. So this, while it is 2 % % for 2 years, is probably a very
fair, given their status from the last contract and the fact that there is a small number in this group and that
some of these people are desperately in need of getting on par with their equals. Deputy Chief?

Deputy Chief Testaverde

Thank you, Alderman Dowd, good evening everyone. | appreciate the opportunity to point out a couple of
the specifics of this contract. So first of all, this group is a civilian group within our agency. Nashua Police
has 170 officers as you know when we are at full complement, which we are getting close fortunately. But
we have roughly 68 civilians that are the backbone of the agency. Without this civilian population, we
would be taking numerous officers off the street to do this work.

This Union ins particular has 28 individuals and they are our custodians, our fleet maintenance, our auto
mechanics, our administrative assistants in the detective bureau, professional standards services, our
booking specialists; these are civilian employees that full time book prisoners that we bring in and on a day-
to-day basis of being exposed to not only the COVID pandemic, but MERSA, Hepatitis, every other
communicable disease you can name. Our records, our finance people, Karen Smith who you are very
familiar with, all of her people, our crime analyst and our accreditation. Out of the 28 individuals | can tell
you that over 1/3 are making $38,000.00 a year. There are only three individuals that break the $50,000.00
a year mark, and | hate talking about numbers you know just matter of factly like that but it is important for
you to know out of those 3 individuals, one has been employed for 37 years by the Nashua Police
Department and just barely cracks the $50,000.00 mark. The other two are crime analysists who is required
that she have a Master’s Degree to do what she does and many other requests that the men and women
that I’m looking at right now have made of the Nashua Police Department, she’s integral in us being able to
get you the information that you need. And our Accreditation Manager, which now more than ever as you
all know, we tote that we’ve been accredited since 1991 and now more than ever in this country, | truly
believe that accreditation is what will separate quality, professional Police Departments, from other areas of
the country that are having trouble. So Mr. William Pease is worth his weight, literally, in gold.

Our employees are making a very, very meager amount of money; this is a fair contract given the
pandemic, given the insurance hike, given the pension hike and given the amount of Nashuans that are out
of work right now. And | said last time to Budget Review, but I’d like you all to hear, wnen the Mayor
speaks and when you all speak, and you provide the Police Department with the information that you
provide us with, we do listen. And that’s why | am pointing out we understand what the plight is for the City;
we understand where we are about to head next year financially as a City. But you are looking at a small
population of individuals, these are our people, these are your people and they are making a very meager
amount. And honestly, | just think It’s professional dedication that keeps a lot of them coming back here. |
am amazed with this particular group, we do not have the retention issue that some other areas have and |
am afraid in the future, you will see — if you are good enough to pass this and I'll entertain any questions by
any of you, but if you are good enough, you will see me in the future advocating passionately to get their
wages up. But for now, this group | want to make one final comment, | speak to a lot of my peers outside of
the Police Department throughout the City, when they are negotiating contracts, some of the plights that
they have. They have good employees, but let’s face it, contract negotiations — no one like to be involved
in them. | believe that Attorney Bolton would agree, because he sits in the room through most of these.
This group, I’ve never had an easier contract negotiation session; they were professional, they were
understanding, they were absolutely fair and it was a matter of a handful of meetings during the pandemic
and we were able to come to an agreement. And I'll end it with, | would always say this is a fair contract or
| wouldn’t be before you, but this is not an outstanding contract as far as financially benefiting our
employees, unfortunately. But they want to be part of the solution right now and not part of the problem.
With that, | defer to any questions.

City of Nashua Assessment Audit October 2019

Conducted by Cornell Consultants LLC
Recommendations:

ae NP

Complete a Full Measure and List - In Progress

Develop a Long Range — Schedule - !n Progress

Record all Inspections in AssessPro - Directive issued Sept. 19th
Develop Annual Inspection Goals — !n Progress

Record every Permit Inspection - Directive issued Sept. 19th

Hire Temporary Data Collectors — Hired in October 2019

Convert to a Table- Driven Depreciation System — Spring 2022
Update the Data Collection Manual prior to the Full Measure

and List February 2020/revised June 2020

Audit Summary:

“This review recommends eight areas where the practice of assessing
procedures in Nashua should be improved. Some of these
recommendations have been implemented or will be implemented in
the foreseeable future. Most of the issues identified in the review of
Nashua’s Assessing procedures stem from the extensive period of
time that has lapsed since a full Measure & List was conducted.

As outlined in this report, the Assessing Department is generally
performing satisfactorily. However, this review found areas in need of
improvement. The city is proactively addressing these issues. A full
Measure and List is scheduled, and this will address nearly all
deficiencies identified in this review.” - Cornell Consultants LLC

The Full Measure & List Revaluation

RFP for Full Measure & List /Revaluation

Non-Mandatory Pre-Proposal Meeting September 5th
Deadline for Vendor Questions September 9*%
Answers/Clarifications Posted September 11th
RFP Responses Due by 3PM September 26"

Review of RFP for Full Measure & List /Revaluation
Proposals/Interviews/ Final Recommendation — Board of Assessors Approval and Selection of VGSI — Vision

October 28th
City drafts contract with VGSI for Full Measure & List /Revaluation and submits to NHDRA
December
City meets and drafts Data Collection manual with VGSI December-January
NH Department of Revenue Approves 2020-2022 Revaluation Contract February 7*
Finance Committee Approves 2020-2022 Revaluation Contract February 19%
Special Board of Assessors Meeting — Revaluation Start-up Meeting with NH DRA and Vision Government Solutions
March 2"¢
Joint update to the BTLA- City of Nashua and NH DRA March 4%
Vision Begins Data Collection March 6%
City of Nashua- Vision Amend Contract due to COVID19 Suspending Interior Inspections
March 16

Vision Government Solutions update to Board of Assessors June 4th

Full Measure & List Revaluation

Quarterly Update to the NH Board of tax and Land Appeals Filed July 7%
The following is the measure and listing numbers accountable as of June 27, 2020

Total Residential Improved Parcel Count 25,605

Measures 7,575
Total Interior Inspections 172
Refusals to Date - Partial/Full 7/92
Total Measures with refusal 7,667

Total Percent Complete Measured 30 %

All updates are posted to the City of Nashua website here: https://www.nashuanh.gov/1285/2022-Full-
Measure-List-Appraisal-and-Rev

Bi-Weekly meeting are held with the city and Vision Project Lead.

Project is on schedule with good participation and very few complaints.

Convert to a Table- Driven Depreciation System - Move off of the reliance of the EYB (Effective Year Built)
Must be done with a Full Revaluation and USPAP - will be completed by Vision in 2022