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Finance — 06/15/16 Page 2

Tom DeLacey, Benefits Consultant for the City of Nashua.

I’m with Work Place Benefits Solutions, which is a HUB International company. Historically we had a $250,000
stop loss level which basically means any claimant who hits that $250,000 the insurance plan picks up
anything above that. We've looked at the numbers over the years. Each year we kind of look at different stop
loss levels and try to determine if it makes sense to increase that level. We're comfortable with increasing it
based on the overall size of the group and the amount of claims, which is roughly about one percent of total
claims, and also because of the reserve fund that the city has. We think that city can save some money, and
they have sufficient reserves if there was a particularly bad year.

Alderman Siegel

What’s your estimate moving forward of what we can save by upping that limit by $100,000? The deductible,
rather.

Mr. DeLacey

For instance what next year’s premium would be, they really kind of run in line. If you look there’s about a 25
percent savings to go from $250,000 to $350,000. You would think that would continue to be that 25 percent
difference year over year.

Alderman Siegel

Okay, thank you very much.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Nashua City Wide Telecom Project (Value: $2,200,000)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMEN APPROVAL, AWARD THE CONTRACT TO CUSTOM COMPUTER SPECIALISTS, INC. IN
THE AMOUNT OF $2,200,000. SOURCE OF FUNDING IS DEPARTMENT, 122 INFORMATION
TECHNOLOGY; BOND; 71, EQUIPMENT

ON THE QUESTION
Director Bruce Codagnone, IT Division

We have with us Rick Farrenkopf, who is the Director of Technology at the Schools, Peter Cinfo, IT Manager
for the Police Department, and Suzanne MacLaughlin and Paul from Custom Computer. They are on the
vendor side. We got proposals from seven different vendors. We had a wide variety of criteria other than the
costs that we looked at. Custom Computer ranked the highest. We have a very complex ranking sheet that
we use. Every member of the team independently put their data into the sheet. We came back with the top
two vendors. We invited the top two vendors to come in for further discussions. We felt Custom Computer
had the strongest bid as well as the best product for the city.

Mayor Donchess

Who, other than yourself, was on the team interviewing the vendors?

Finance — 06/15/16 Page 3

Mr. Codagnone

Myself, Rick Farrenkopf, Peter Cinfo, and a couple people on my team as well as a person on Rick’s team that
is no longer with the school district, and also the fire department and Emergency Management, Justin Kates.

Alderman Siegel

| believe this came up last night. This was the bond issue we approved last night.

Mayor Donchess

Yes.

Alderman Siegel

We've already cleared the hurdle of Board of Aldermen approval, right?

Mayor Donchess

Yes.

Alderman Siegel

This has been discussed for quite some time. The reasons there’s no questions is because this is going back
to last term. There’s not a lot of new information. We've been churning around on this for quite some time,
many of us have. | appreciate you coming by. Don’t view the lack of questions, at least from me, as lack of
interest or due diligence.

Alderman Clemons

| read over it. It seems pretty straightforward. | trust the judgment of the employees that put all the work into it.
| didn’t have any concerns.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: NTS Fixed Route CNG Bus Procurement (Value $3,966,832)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMEN APPROVAL, AWARD THE CONTRACT TO GILLIG, LLC, IN THE AMOUNT OF $3,966,832.
FUNDS ARE AVAILABLE IN DEPARTMENT 186, NASHUA TRANSIT; GRANT FUNDS; 81, MAJOR
CAPITAL OUTLAY

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Engineering Services for New Canal Pedestrian Bridge Project (Value $109,862)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO HOYLE, TANNER & ASSOCIATES IN THE AMOUNT OF $109,862. SOURCE OF FUNDING IS
DEPARTMENT 181, COMMUNITY DEVELOPMENT; NH DOT TAP GRANT; 53, PROFESSIONAL
AND TECHNICAL SERVICES

ON THE QUESTION

Finance — 06/15/16 Page 4
Alderman Clemons

| was wondering if this was going to be big enough to use as an emergency access to the park, the bridge?
Director Sarah Marchant, Community Development Division

The grant is a non-motorized transportation grant. It is not meant to allow for motorized vehicles. It is
intended, however, to allow maintenance type vehicles, something that parks and rec uses to access the park
for basic maintenance. It is not allowed to be used for something that can be a full motorized access point.
Alderman Clemons

And that’s a stipulation of the grant?

Ms. Marchant

Correct.

Alderman Siegel

| just want to point out that this is a 80 percent grant. The city is only actually putting 20 percent of the money
in that we’re voting on. It’s important to note that we’re not spending huge amounts of money on this. It’s a big
advantage. It’s another entry to Mine Falls.

Alderman O’Brien

When you build this bridge and you say it’s not non-motorized, | agree with that and maintenance, but are you
taking into account, the fire department, the forestry units in particular? Occasionally people do use the trails,
they do get injured. The forestry’s do have baskets to remove the people if needed. Just take that into
account that it would meet the fire department needs for access as well. It would make common sense in my
opinion.

Ms. Marchant

| can certainly bring that to the consultant’s attention. This is meaning to be very much like the Seventh Street
pedestrian bridge. It’s very much along those lines.

Alderman O’Brien

The Seventh Street seems to work out well. Just making sure while we’re doing, we’re doing it correctly.
Thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of PakFlatt 4-Station Voting Booths (Value: $52,994)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM INCLUSION-SOLUTIONS IN THE AMOUNT OF $52,994. FUNDS ARE AVAILABLE IN
DEPARTMENT 107, CITY CLERK; WAGES FULL TIME

MOTION CARRIED

Finance — 06/15/16 Page 5

From: Dan Kooken, Purchasing Manager
Re: Award Contract for Brick Repointing at Nashua Public Library (Value: $39,444)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
WESFIELD CONSTRUCTION IN THE AMOUNT OF $39,444. SOURCE OF FUNDING IS DEPARTMENT
179, NASHUA PUBLIC LIBRARY; GENERAL FUND; 54, PROPERTY/BUILDING

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Pictometry Contract (Value: $104,217)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE FROM
PICTOMETRY INTERNATIONAL CORP. IN THE AMOUNT OF $104,217. FUNDS ARE AVAILABLE IN
DEPARTMENT 134, GIS; GENERAL FUND; 54, PROPERTY EQUIPMENT

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Renewal of Medical Director Contract for FY17 (Value: $10,800)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO DR.
ALEXANDER GRANOK IN THE AMOUNT OF $10,800. SOURCE OF FUNDING IS DEPARTMENT 172,
COMMUNITY HEALTH; GENERAL FUND; 55, OTHER SERVICES ($2,800); AND COMMUNITY HEALTH

STD/HIV GRANT; 55, OTHER SERVICES ($8,000)
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Renewal of Animal Control Services Contract for FY17 (Value: $99,081)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO THE
HUMANE SOCIETY FOR GREATER NASHUA CORPORATION IN THE AMOUNT OF $99,081. FUNDS
ARE AVAILABLE IN DEPARTMENT 171, COMMUNITY SERVICES; GENERAL FUND; 56, COMMUNITY
EXPENSES

ON THE QUESTION

Alderman Wilshire

If we did not approve a contract with the Humane Society, who else would do this? There isn’t anyone else
that does this, right?

Mayor Donchess

| would say that’s correct.

Alderman Wilshire

Okay. Not that | have any problem with them; | think they do a great job.

Mayor Donchess

My recollection is this contract we’ve had with the Humane Society for a long time. There was a period when
we didn’t have a contract, and we were struggling with what do we do with stray animals. They kind of took us
off the hook, but on the other hand we have a contract with them.

Finance — 06/15/16 Page 6
Alderman Clemons

We could make a change to the Charter and have a dog catcher.

Mayor Donchess

We have a dog catcher, but he or she doesn’t take care of animals longer term.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Traffic Detection Repairs And Replacement Along Main Street (Value: $26,120)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACT TO ELECTRIC LIGHT COMPANY IN THE
AMOUNT $26,120. SOURCE OF FUNDING IS DEPARTMENT 161, STREETS; GENERAL FUND; MAIN
STREET

ON THE QUESTION
Alderman Caron
Is this going to help our lighting system on Main Street?

Mayor Donchess

We have six broken circuits or sensors in the street. They get broken by plows and wintertime operations and
other things. Part of this contract is for some of these to put cameras on the poles in a configuration that will
not be destroyed or ruined by snow plowing. The camera functions automatically to see whether there is
traffic. They think it will improve things to some degree, but it’s not going to make a night and day because of
the volume in traffic. It won’t make a night and day type change.

Alderman Caron

Any little improvement | think is okay. Thank you.

Alderman Siegel

| suspect this will keep George Russell from constantly carping about the Main Street lights.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: | Concord Street Crosswalk Improvements (Value: $34,658)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACT TO ARLINGTON PAVING IN THE AMOUNT
OF $34,658. FUNDS ARE AVAILABLE IN DEPARTMENT 161, STREETS; PRIOR YEAR; CROSSWALK
IMPROVEMENTS ESCROW

ON THE QUESTION

MARK ALBRIGHT

PROJECT M

Mark is a highly skilled, dedicated professional with a wide range of Public Assistance, Debris,
STEP Pilot Program, and Government Contracting experience. Marks background as a State of
Flonda General Contractor, cost estimator, Code compliance inspector, structural house
mover, layout carpenter, and debns removal volunteer affords him a wide understanding of
the documentation requirements expected to properly complete claims.

EDUCATION

« BA, Building
Construction, University
of Florida

CERTEFICATIONS

® Active FEMA Security
Clearance

EXPERIENCE

FEMA Public Assistance Technical
Assistance Contract, Hurricane Maria.
Served as PA Technical Specialist for the
FEMA PA Contract through the
FluorliParametrics' team for multiple
municipalities in Puerto Rico and Jackson
County, Florida following Hurricane
Mana.

FEMA Public Assistance Technical
Assistance Contract, Hurricane Irma.
Served as PA Technical Specialist for the
FEMA PA Contract, working in the US
Virgin Islands to represent multiple
applicants after DR4335 and DR4340.
FEMA Public Assistance Technical
Assistance Contract, Hurricane Harvey.
Served as a PA Technical Specialist for
the FEMA PA Contract through [EM in
Houston after DR4332. Worked as a
Subject Matter Expert on Category B-G
projects citywide.

FEMA Public Assistance Technical
Assistance Contract, Horida Severe
Storms, Tomadoes, Straight-line Winds,
and Flooding. Mark is currently leading a
team assisting Mecklenburg County with
documenting and applying for FEMA
reimbursements related to the COVID-
19 pandemic.

FEMA Public Assistance Technical
Assistance Contract. Served as a PA
Technical Specialist for the FEMA PA
Contract through IEM in New York.
Generated a thorough representation of
HMGP 404 appiications through
coordination with NY DHSES and
completed application eligibility
evaluations.

FEMA Public Assistance Technical
Assistance Contract Managed and
provided guidance on CDBG-DR
implementation for New Jersey Stronger
Elevation Program and delivered
eadership in the development of the
program,

FEMA Public Assistance Technical
Assistance Contract, Hurricane Katrina
and Rita. Served as a PA Technical
Specialist for the FEMA PA Contract
through the Shaw Group in New
Orleans. Group leader of four Tearn
Leads and 24 Mitigation Analysts.
Provided oversight of recovery grant
processes in accordance with HMGP
(404) regulations through coordination
with Office of Community Development
(OCD).

ip

Finance — 06/15/16 Page 7
Alderman Wilshire

These are the crosswalks we just did recently, and it looks like we have to reconstruct them?

Mayor Donchess

The ones that are furthest north were just painted. They are not really correct in terms of lining up with where
the corners are and everything. This is one of those crosswalks that’s a brick-like situation. It’s construction.
Instead of it being a painted crosswalk, it will be a crosswalk more like the ones you see down at the bottom of
Concord Street that have been constructed already.

Alderman Clemons

Is it raised?

Mayor Donchess

It’s not raised, but it’s textured so you can feel going over it a little bit.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: — Citywide Infiltration/Inflow Analysis - Amendment #2 (Value: $23,709)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER #2
TO THE CONTRACT WITH WRIGHT-PIERCE IN THE AMOUNT OF $23,709. SOURCE OF FUNDING IS
DEPARTMENT 169, WASTEWATER; INFLOW AND INFILTRATION

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Capacity Management Operation and Maintenance for Sewer Collection System
(Value: Not To Exceed $200,000)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
CDM/SMITH IN AN AMOUNT NOT-TO-EXCEED $200,000. FUNDS ARE AVAILABLE

IN DEPARTMENT 169, WASTEWATER; CSO CONSENT DECREE PROJECTS

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: FEMA Hazardous Mitigation Grant — Purchasing of Survey Equipment (Value: $54, 168)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
WAYPOINT TECHNOLOGY GROUP IN THE AMOUNT OF $54,168. SOURCE OF FUNDING IS
DEPARTMENT 169, WASTEWATER; FEMA HAZARD MITIGATION ($46,600); DEPARTMENT 160,
ADMINISTRATION AND ENGINEERING; GENERAL FUND; 61, SUPPLIES & MATERIALS ($2,000); AND
DEPARTMENT 169, WASTEWATER; SEWER STRUCTURES ($5,568)

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Pump Station Upgrades Design Services — Phase II — 30% Design (Value: $479,051)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
WOODARD & CURRAN IN THE AMOUNT OF $479,051. FUNDS ARE AVAILABLE IN DEPARTMENT
169, WASTEWATER; PUMP STATION UPGRADES

Finance — 06/15/16 Page 8
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Mobile Lift Columns (Value: $22,039)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM TOOL & EQUIPMENT CONNECTION, INC., IN THE AMOUNT OF $22,039. SOURCE OF FUNDING
IS DEPARTMENT 161, STREETS; GENERAL FUND; 71, EQUIPMENT

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None

TABLED IN COMMITTEE

MOTION BY ALDERMAN SIEGEL TO TAKE FROM THE TABLE THE COMMUNICATION REGARDING
THE CONTRACT AWARD FOR SINGLE STREAM RECYCLING

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Contract Award for Single Stream Recycling (Value: Not-to-Exceed $249,925); Department:

168 Solid Waste; Fund: Solid Waste; Account Classification: 55 Other Contracted Services
e Tabled - 6/1/16

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON APPROVAL
OF THE FY17 BUDGET, AWARD THE CONTRACT TO CASELLA RECYCLING, LLC, IN AN AMOUNT
NOT-TO-EXCEED $249,925. SOURCE OF FUNDING IS DEPARTMENT 168, SOLID WASTE; 55, OTHER
CONTRACTED SERVICES

ON THE QUESTION

Mayor Donchess

This was tabled based on the question is it contingent upon the budget approval. The answer is yes. The
motion reflects that. If we approve the contract now, we're in the last meeting of the fiscal year, we will not
enter and | won’t sign the contract unless the budget passes.

Alderman Clemons

Will they hold the value if we go over a little bit? I’m just curious, or will they renegotiate?

Mayor Donchess

| don’t know. A little bit. A day? Yes. If we went a month over? | think so, but I’m not sure. But! think the
budget is in one form or another will pass.

MOTION CARRIED
DISCUSSION
Alderman Wilshire

| wondered if you could tell us where we are on the road paving software project.

Finance — 06/15/16 Page 9

Mayor Donchess

They are nearing completion of the work. They’re beginning to get to the point where they can give
conclusions. There’s going to be a presentation in a work session before the Public Works Board in the near
future. Ultimately it’s going to require quite a bit of work, meaning catching up on paving is going to require a
fairly significant expenditure. Public Works believes that in view of the fact they need to do a lot of preliminary
work in terms of notifying everybody who is adjacent to a paving project that they cannot open a street for five
years, and notify the gas company and the water company regarding every street that’s going to be paved.
They think they can handle about $6.5 to $7 million dollars a year in paving and successfully work with the gas
company and the water company and the electric company with that volume of paving. | think ultimately the
recommendation will be that for at least two years, and probably after that we’ll see how things are going, we
bond and pave, in addition to the regular budget, $6.5 to $7 million a year over the next two years.

Alderman Wilshire

Thank you, and one other question | had from a constituent, street sweeping. Is that still done by request or is
that being scheduled?

Mayor Donchess

It's done citywide without scheduling. There’s five sweepers including the sidewalk sweepers. They go over
the entire city more than once a year, all the streets more than once a year. They did my street the other day.
There used to be only two sweepers; now there’s more.

Alderman Wilshire

If someone had a particular problem, could they call someone?

Mayor Donchess

Sure. There’s a schedule where they plot out where they are going to. But if there were a particular problem
or something, certainly we could take it up at public works. If you have something, just call us. Once we do
this presentation before the Board of Public Works on the paving, we will come to the Board of Aldermen to
present everything to the Board, not only to keep you informed but because any bonding, which | assume | will
propose to you, needs to obviously be approved by the Board of Aldermen. It will probably be in the range of
$6.5 to $7 million a year for at least two years and maybe more. Probably more is a reality.

Alderman Wilshire

Getting back to my other question about the street sweeping, you mentioned sidewalk sweepers. Do we do
that as well? | haven’t seen that.

Mayor Donchess

That’s mostly a downtown activity. | think there are two sidewalk sweepers. That's mostly downtown. They
are not sweeping sidewalks citywide.

Alderman Wilshire
| did have particular request for the back of Mount Pleasant School. There’s some runoff that comes down and

all the sand and dirt is all over that sidewalk behind Mount Pleasant. I’ve had parents ask me if someone
would take care of that.

Finance — 06/15/16 Page 10

Mayor Donchess

| can definitely check that out and we'll keep in touch.

Alderman Siegel

As long as it’s not on the school property because then you get this problem with real estate, where is the line.
The city sidewalk sweepers are a certain width. You can’t just take them anywhere unfortunately. They are
good for downtown, but it’s hard to take them on a residential sidewalk unfortunately. It would be fun though.
RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
MAY 27, 2016 TO JUNE 9, 2016

MOTION CARRIED

PUBLIC COMMENT- None

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:32 p.m.

Alderman Ken Siegel
Committee Clerk