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In March 2020, the COVID-19 pandemic ensnared the world. The City of Lowell, MA, declared along with the rest of the Country,
recognized that they needed assistance to ensure effective response and recovery efforts.

CLIENT
City of Lowell, MA

REFERENCE
Shad Ahmed

City of Lowell, MA
JFK Civic Center

99 Moody Street
Lowell, MA 01852
(978) 674-1220
shada@lowellma.gew

BUDGET
$1.3 millon

DURATION
December 2020 - Present

SITUATION
Parametrics was retained by the City's Office of Emergency Management to support overall
response and recovery services for COVID-19.

TASK

Initially, (Parametrics was asked to provide strategic advice to the City to maximize their ability to
recover costs under various federal programs, including the FEMA Public Assistance Program, the
Coronavirus Relief Fund, and HHS/CDC grants,

As additional needs were identified, the iParametrics team was also asked to support numerous
response efforts. These efforts included building out the City's virtual Emergency Operations Center,
coordinating vaccination planning efforts, and conducting outreach activities.

ACTION

iParametrics is providing the City with comprehensive grant management and cost recovery services,
including strategic planning, FEMA PA cost recovery, program implementation support, and technical
assistance. We have positioned the City to maximize their cost recovery efforts by leveraging each
federal funding stream to pay for unique items that are needed,

Further, the iParametnics team built out and trained staff on the use of a virtual Emergency
Operations Center using the VEOCi Platform, allowing the City to gain a Common Operating
Picture of COVID-19 response and vaccination efforts throughout the jurisdiction. We also stood
up a dedicated hotline for COVID-19 questions operating in four languages. Qur team used case
management software to ensure that all residents got their questions answered and received
vaccination appointments when eligible,

RESULT

The City of Lowell has been better able to meet the needs of their residents through improved
processes and staff augmentation, Cost recovery efforts are underway, with millions of dollars
targeted for reimbursement.

(a>

portions thereof, shall not apply to liability caused by the sole negligence or willful misconduct of the party
indemnified or held harmless.

11. FISCAL CONTINGENCY. All payments under this contract are contingent upon the availability to the
City of Nashua of the necessary funds. This contract shall terminate and the City of Nashua's obligations
under it shall be extinguished at the end of any fiscal year in which the City of Nashua fails to appropriate
monies for the ensuing fiscal year sufficient for the performance of this contract.

Nothing in this contract shall be construed to provide Service Provider with a right of payment over any other
entity. Any funds obligated by the City of Nashua under this contract that are not paid to Service Provider
shall automatically revert to the City of Nashua’s discretionary control upon the completion, termination, or
cancellation of the agreement. The City of Nashua shall not have any obligation to re-award or to provide, in
any manner, the unexpended funds to Service Provider. Service Provider shall have no claim of any sort to the
unexpended funds.

12. COMPLIANCE WITH APPLICABLE LAWS. Service Provider, at all times, shall fully and completely
comply with all applicable local, state and federal laws, statutes, regulations, ordinances, orders, or
requirements of any sort in carrying out the obligations of this contract, including, but not limited to, all
federal, state, and local accounting procedures and requirements, all immigration and naturalization laws, and
the Americans With Disabilities Act. Service Provider shall, throughout the period services are to be
performed under this contract, monitor for any changes to the applicable laws, statutes, regulations,
ordinances, orders, or requirements, shall promptly notify the City of Nashua in writing of any changes to the
same relating to or affecting this contract, and shall submit detailed documentation of any effect of the change
in terms of both time and cost of performing the contract.

13. NONDISCRIMINATION. in connection with the performance of work under this contract, Service
Provider agrees not to discriminate against any employee or applicant for employment because of race,
religion, color, national origin, sex, age, or sexual orientation. This agreement includes, but is not limited to,
the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or
termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

14, SERVICE PROVIDER ENDORSEMENT. Service Provider shall sign, seal, and/or stamp as appropriate
any necessary documents as required under the laws of the State of New Hampshire.

15. ASSIGNMENT, TRANSFER, DELEGATION, OR SUBCONTRACTING. Service Provider shall not assign,
transfer, delegate, or subcontract any rights, obligations, or duties under this contract without the prior written
consent of the City of Nashua. Any such assignment, transfer, delegation, or subcontracting without the prior
written consent of the City of Nashua is void. Any consent of the City of Nashua to any assignment, transfer,
delegation, or subcontracting shall only apply to the incidents expressed and provided for in the written
consent and shall not be deemed to be a consent to any subsequent assignment, transfer, delegation, or
subcontracting. Any such assignment, transfer, delegation, or subcontract shall require compliance with or
shall incorporate all terms and conditions set forth in this agreement, including all incorporated Exhibits and
written amendments or modifications. Subject to the foregoing provisions, the contract inures to the benefit
of, and is binding upon, the successors and assigns of the parties.

16. CITY OF NASHUA INSPECTION OF CONTRACT MATERIALS. The books, records, documents and
accounting procedures and practices of Service Provider related to this contract shall be subject to inspection,
examination and audit by the City of Nashua.

17. TAXES. Service Provider shall pay all taxes, levies, duties, and assessments of every nature due in
connection with any work performed under the contract and make any and all payroll deductions required by
law. The contract sum and agreed variations to it shall include all taxes imposed by law. Service Provider
hereby indemnifies and holds harmless the City of Nashua from any liability on account of any and all such
taxes, levies, duties, assessments, and deductions.

7 Page

18, NON-WAIVER OF TERMS AND CONDITIONS. None of the terms and conditions of this contract shall
be considered waived by the City of Nashua. There shall be no waiver of any past or future default, breach,
or modification of any of the terms and conditions of the contract unless expressly stipulated to by the City of
Nashua in a written waiver.

19, RIGHTS AND REMEDIES. ‘The duties and obligations imposed by the contract and the rights and
remedies available under the contract shall be in addition to and not a limitation of any duties, obligations,
rights, and remedies otherwise imposed or available by law. Said rights and remedies to be had or exercised
in accordance with section 25, hereof.

20. PROHIBITED INTERESTS. Service Provider shall not allow any officer or employee of the City of
Nashua to have any indirect or direct interest in this contract or the proceeds of this contract. Service Provider
warrants that no officer or employee of the City of Nashua has any direct or indirect interest, whether
contractual, noncontractual, financial or otherwise, in this contract or in the business of Service Provider. If
any such interest comes to the attention of Service Provider at any time, a full and complete disclosure of the
interest shall be immediately made in writing to the City of Nashua. Service Provider warrants that no
gratuities (including, but not limited to, entertainment or gifts) were offered or given by Service Provider to
any officer or employee of the City of Nashua with a view toward securing a contract or securing favorable
treatment with respect to the awarding or amending or making of any determinations with respect to the
performance of this contract.

21, THIRD PARTY INTERESTS AND LIABILITIES. The City of Nashua and Service Provider, including
any of their respective agents or employees, shall not be liable to third parties for any act or omission of the
other party. This contract is not intended to create any rights, powers, or interest in any third party and this
agreement is entered into for the exclusive benefit of the City of Nashua and Service Provider.

22. SURVIVAL OF RIGHTS AND OBLIGATIONS. The rights and obligations of the parties that by their
nature survive termination or completion of this contract shall remain in full force and effect.

23. SEVERABILITY. In the event that any provision of this contract is rendered invalid or unenforceable
by any valid act of Congress or of the New Hampshire !egislature or any court of competent jurisdiction, or is
found to be in violation of state statutes or regulations, the invalidity or unenforceability of any particular
provision of this contract shall not affect any other provision, the contract shall be construed as if such invalid
or unenforceable provisions were omitted, and the parties may renegotiate the invalid or unenforceable
provisions for sole purpose of rectifying the invalidity or unenforceability.

24, MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT. This contract constitutes the entire
contract between the City of Nashua and Service Provider. The parties shall not be bound by or be liable for
any statement, representation, promise, inducement, or understanding of any kind or nature not set forth in
this contract. No changes, amendments, or modifications of any terms or conditions of the contract shall be
valid unless reduced to writing and signed by both parties.

25. CHOICE OF LAW AND VENUE. This contract shall be governed exclusively by the laws of the State
of New Hampshire and any claim or action brought relating to this contract, the work performed or contracted
to be performed thereunder, or referable in anyway thereto shall be brought in Hillsborough County (New
Hampshire) Superior Court Southern Judicial District or in the New Hampshire 9th Circuit Court—Nashua
and not elsewhere.

8 Page

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally

bound thereby.

City of Nashua, NH (signature)

James Donchess, Mavor
(Printed Name and Title)

Electric Light Co. Inc. (signature)

(Printed Name and Title)

Date

Date

9 | Page

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pa - fm Pre fa

ELECTRIC LIGHT HOSES WARS
One Morgan Way Quote Number: 2016418
RabeiNedeleks Me, Cause Quote Date: May 16. 2016
Page: 1
Voice: 207-361-1234
Fax: 207-361-2017 eat eee pete
[Quoted To: :
City of Nashua
Accounts Payable
P.O.Box 2019
Nashua, NH 903061
“ ustomerID 73 8b, Good. Thru. f° -PaymentTerms 1 Sales Rep |
~ NHNASH aise | Net 15 Days | + _
-. Quantity Item Description i Unit Price Amount.
1 oOoLs ~~ Add video detecipn at Main Concord?” Po ~ 7,440. 0 = 7,440.00
| Amherst Sireets for two directions.
; Includes: |
1.00|/EA ‘2 Camera Processor Card
1.00 | LS Harnesses
1.00 LS Surge Protection
2.00 | EA Cameras |
1.00 | LS Mounting Hardware
1.00 | Ls | Video Cable | |
1.00 | LS ' Add video detection at Main / Franklin / 7,440.00 7,440.00 |
| Canal Streets for two directions.
Includes: |
1.00] EA ;2 Camera Processor Card ;
1.00;LS Hamesses j
1.00|/LS , Surge Protection |
2.00|/ EA ‘Cameras
1.00 LS ‘Mounting Hardware
1,00 LS Video Cable |
2.00 | EA sta 6' x 50’ Quadrapole laops at Main / 950.00 1,900.00
| Water Streets.
| L |
4.00'LS Add video detection at Main / Pearl Streets 7,440.00. 7,440.00
: tor two directions.
Includes:
Subtotal | Continued |
| Sales Tax Continued -
| TOTAL | Sontinued

QUOTE IS GOOD FOR 30 DAYS

ELECTRIC LIGHT

conenny int

One Morgan Way Quote Number: 2016418
Cape Neddick, ME 03902 Quote Date: May 16, 2016
Page: 2
Voice: 207-361-1234
Fax: 207- 361- 2017 ee
rm ‘Quoted To: _ J ee el
City of Nashua
Accounts Payable
P,.O.Box 2019
Nashua, NH 03061
i SustomeriD t ~ Good. Thru Sof, 6 Rayment Terme fs Sales Rap |
| NH-NASH | 8/15/16 [Net 16 Days
_ltom Ee, Deseription TO of unitPree |" Amount =)
|? Camera | Processor Card |
| Hamesses
| Surge Protection |
Cameras
Mounting Hardware i
| Video Cable
1
Install 6' x 50' Quadrapole loops at Main / | 950.00 1,900.00 !
| Hillis Streets. i
| Police details are not included.
| | !
|
‘ }
nth |
i Subtotal 26,120 90 !
| Sales Tax :
TOTAL f * Ss 28,420-00 |

QUOTE IS GOOD FOR X& DAYS

a '
DATE (MM/DD/VYTY)

ACORD CERTIFICATE OF LIABILITY INSURANCE ee

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S}, AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: Ii the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).

PRODUCER CONTACT Susan Gilman

THE ROWLEY AGENCY INC. PPHONE ,, (603) 224-2562 a on (609)22¢-8012,—
45 Constitution Avenue RRRREESi sgilman@rowleyagency.com eo]
P.O. Box 511 re ~~ at: NACH ‘
Concord yen eee ome cl 2s674
INSURED sul : ter Oak F. ns Co . 125615
Electric Light Company, Inc. INSURER CTravelers Indemnity Co of cr | 25666. |
Coastal Traffic, Ine. INSURERD: a tk
One Morgan Way tt ee a ats
Cape Neddick ME 03902 i SuRERIEE 7
COVERAGES CERTIFICATE NUMBER:15-16 all lines REVISION NUMBER:

THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TOC ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR ADD Rr ‘poiicy EFF | POLICY £xP [~

LTR TYPE OF INSURANCE i . POLICY NUMBER iMMIDDIYYYY] | (MM/DDVYYY} LOMITS
Rh | X | COMMERCIAL GENERAL LIABILITY COGG27168BTIL15 12/31/2015 | 12/31/2016] EACH OCCURRENCE g 1,000,000
acer lees a MAGE SD a ap a
"] crams-mane [x | OCCUR | PREMISES (Ea ocourrence)__ $300,000
| €G60001 (10/2001) MED EXP (Any one pérson) |S 10,000
ath, Pe ate PERSONALZADVINJURY {§ 1,000,000
on eee LMT wnuses PER: | GENERAL AGGREGATE =| $ 2,000,000
| POLICY x | SRS | aa PRODUCTS - CDOMP/OP AGG | } 2, 000, 000 |
OTHER: : Employes Benefits $ 1,000, 000 |
B | AUTOMOBILE LIABILITY 8106G271756COP15 12/31/2015 | 12/31/2016 | ROMBINED SINGLE LIMIT | ¢ 1,000,000
X / ANY AUTO BOOKY SRS person) | $
ALL OWNED [~~ ] SCHEDULED
jos iis BODILY INJURY (Per accldenty| $
x X | NON-OWNED PROPERTY DAMAGE 3
| | HIRED AUTOS §| * | auTos | {Pereccdant oP
Madical payments $
A j % | UMBRELLA LIAB x | occuR CUPE6G891269TIL15 12/31/2015 | 12/31/2016 EACH OCCURRENCE $ 5,000,000
ane | ENCE... 2 Lh. 3,000, 000 |
EXCESS LIAB CLAIMS-MADE AGGREGATE sony & 5,000,000
pep | * | RETENTIONS _ 10,000
C | WORKERS COMPENSATION UB6G271812TCT15 12/31/2015 | 12/31/2016] i
AND EMPLOYERS’ LABILITY vIN f Maui ¥ | Faure rue | Te cs
ANY PROPRIETORPARTNERIEXEGUTIVE [— 34 States: CT MA ME NH VT EL EACH AGGIDENT § 500,000
OFFICER/MEMBER EXCLIDED? IN yMea es an a nena anal career a t
(Mandatory in NN) en E.L, DISEASE - EAEMPLOYEH $ 500,000
If yes. describe under — ~T_
DESCRIPTION OF OPERATIONS below &L. DISEASE - POLICY LIMIT | $ 500,000
A | Leased/Rented Equipment | co6Gz71688TIL1S 12/31/2015 | 12/31/2016 | Limit of Liabilty 100,000
Installation Floater t Limit of Liability 200,000
|

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 104, Additional Remarks Schedule, may be attached If mora space Ja required)
Covering electrical contracting operations of the insured. City of Nashua is an additional insured on

general liability, auto liability and umbrella when required by written contract with named insured.

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN

oy Ios Nashua ACCORDANCE WITH THE POLICY PROVISIONS.

229 Main Street
Nashua, NH 03060

AUTNORIZED REPRESENTATIVE

Susan Gilman/SJG Aredaanot Or ban)

© 1988-2014 ACORD CORPORATION. All rights reserved,

ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD
INSO25 pntanin

San) THE CITY OF NASHUA The Gate City’

Financial Services

Purchasing Department

June 9, 2016
Memo #16-156

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONCORD STREET CROSSWALK IMPROVEMENTS (VALUE: $34,658)
DEPARTMENT: 161 STREETS; FUND: STREET DEPARTMENT PRIOR YEAR,
CROSSWALK IMPROVEMENTS ESCROW

Please see the attached communication from Sonia Shahnaj, P.E., City Engineer dated June 6, 2016 for
the information related to this purchase.

Pursuant to NRO § 5-84 Special purchase procedures (A) (4) Sole-source procurements, where the
proposed purchase is manufactured by only one company.

The City Engineer, Board of Public Works (contingent upon approval at their June 23, 2016 meeting), and
the Purchasing Department recommend the award of this contract in an amount of $34,658 to Arlington

Paving of Keene, NH.

Respectfully,

‘Dan Kodken
Purchasing Manager

Ce: S Shahnaj L Fauteux

220 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3344

To:

From:

Re:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 23, 2016

Stephen Dookran, P.E., City Engineer
Engineering Department

Concord Street Crosswalk Improvements

To approve the construction contract for the Concord Street Crosswalk
Improvements projects to Arlington Paving Co of Keene, NH in an amount of
$34,657.50. Funding will be through: Department 161 Streets; Fund: Prior Year
Escrow; Account Category; 81 Capital Improvements

The Concord Street Crosswalk Improvements project is being performed on
Concord Street at the following six intersections: Manchester St., Laton St.,
Courtland St., Hall Ave., Columbia Ave. and Bartlett Ave. The crosswalk bump-
outs were recently completed by Hutter Construction. Based on the positioning of
the newly constructed bump-outs, it is necessary to reconstruct these crosswalks
to ensure safety of the pedestrian crossing at these heavily traffic intersections.
The design includes the installation of XD “Brick” Pattern which is expected to
last five to seven times longer than the red crosswalk paint.

The XD “Brick” Pattern product was installed by Arlington Paving at the West
Hollis Street and Riverside Street intersection two years ago and on Manchester
Street at the intersections with French Street and Mount Pleasant Street last year.
The XD crosswalks at these intersections thus far have held up well. We wish to
continue utilizing this product on Concord St. to extend the investigation of its
resilience to traffic and maintenance as a good alternative to the annual painting
of red school crosswalks. Arlington Paving is the only vendor in the region
offering this particular proprietary product so for this reason this is a sole source
award. .

The pavement at the crosswalks is in a deteriorated condition and will first be
milled out and repaved prior to installing the XD Pattern.

BDM Sweeper Service Inc.

Arlington Paving Co.
93 Base Hill Rd
Keene NH 03431

NAME / ADDRESS

Nashua Public Works Dept.
9 Riverside St
Nashua NH 03062

Estimate

DATE

ESTIMATE NO.

6/6/2016 2342

DESCRIPTION

Total

Concord St Crosswalk Improvements

Streetprint XD Process @ $16.50 Per SF 8 Foot Stamp with 1 Foot
White Thermal Plastic Either Side

At Manchester St Approx 450 SF

At Laton St Approx 300 SF

At Courtland St Approx 320 SF

At Hall Ave Approx 300 SF

At Columbia Ave Approx 315 SF

At Bartlett Ave Approx 320 SF

45 Hrs Flaggers @ $35 Per Hr

Work To Be Billed By Actual SF Installed and Actual Hours
Flagged

Estimate Based on Road Closure for Area We Are Working In with
Detour Around Us .

If Needed Police Officers Will Incur Additional Costs

Material Not to Be Ordered Without PO

7,425.00
4,950.00
5,280.00
4,950.00
5,197.50
5,280.00

1,575.00

Total

$34,657.50