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Board of Aldermen Page 6
May 10, 2016

Cultural Connections Committee

MOTION BY ALDERMAN LOPEZ TO CONFIRM BY VOICE VOTE THE APPOINTMENT OF BERNADETTE
MELTON-PLANTE, 41 PARRISH HILL DRIVE, NASHUA, TO THE CULTURAL CONNECTIONS
COMMITTEE FOR A TERM TO EXPIRE APRIL 30, 2019

MOTION CARRIED

President McCarthy declared Bernadette Melton-Plante duly appointed to the Cultural Connections Committee
for a term to expire April 30, 2019.

Oath of Office administered by Corporation Counsel.

Economic Development Director

MOTION BY ALDERMAN WILSHIRE TO CONFIRM BY VOICE VOTE THE APPOINTMENT OF TIMOTHY
CUMMINGS, 92 RUSSETT ROAD, WEST ROXBURY, MASSACHUSETTS, TO THE OFFICE OF
ECONOMIC DEVELOPMENT DIRECTOR FOR AN INDEFINITE TERM AT THE PLEASURE OF THE
MAYOR

MOTION CARRIED

President McCarthy declared Timothy Cummings duly appointed to the Office of Economic Development
Director for an indefinite term at the pleasure of the Mayor.

Oath of Office administered by Corporation Counsel.
Personnel Advisory Board

MOTION BY ALDERMAN CLEMONS TO CONFIRM BY VOICE VOTE THE FOLLOWING INDIVIDUALS TO
THE PERSONNEL ADVISORY BOARD: MICHELLE O’MALLEY, 13 GETTYSBURG DRIVE, NASHUA,
FOR A TERM TO EXPIRE MAY 1, 2017; SHEILA J. KABAT, 5 OLDHAM LANE, NASHUA, FOR A TERM
TO EXPIRE MAY 1, 2018; AND CAROL BALDWIN, 42 DIAMONDBACK AVENUE, NASHUA, FOR A TERM
TO EXPIRE MAY 1, 2019

MOTION CARRIED

President McCarthy declared Michelle O’Malley, Sheila J. Kabat and Carol Baldwin appointed to the Personnel
Advisory Board for the aforementioned terms.

Oath of Office administered by Corporation Counsel.

Zoning Board of Adjustment

MOTION BY ALDERMAN CARON TO CONFIRM BY VOICE VOTE THE APPOINTMENT OF MARIELLEN
MACKAY, 9 WEBSTER STREET, NASHUA, TO THE ZONING BOARD OF ADJUSTMENT FOR A TERM
TO EXPIRE SEPTEMBER 11, 2018

MOTION CARRIED

President McCarthy declared Mariellen MacKay duly appointed to the Zoning Board of Adjustment for a term to
expire September 11, 2018.

Oath of Office administered by Corporation Counsel.

UNFINISHED BUSINESS - RESOLUTIONS

MOTION BY ALDERWOMAN MELIZZI-GOLJA TO TAKE FROM THE TABLE R-16-026
MOTION CARRIED

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ARTICLE 2422
WORK SCHEDULES

ATTENDANCE:

The effectiveness and efficiency of the Nashua Police Department require that employees report promptly
for duty. Employees shall report to work at the appropriate starting time and shall devote their entire
efforts to Department business during scheduled working hours. Unapproved or unexcused absences or
tardiness is unacceptable and will result in appropriate disciplinary action.

WORK SCHEDULE:

A. Anemployee’s work schedule is determined by the Chief of Police or designee based on the
operational needs of the City/Department. The Department has the right to make changes in
work schedules and assignments, as it deems necessary.

B. The Department shall make every attempt to notify affected employees in advance whenever
possible.

C. This Articles does not limit employees requesting any changes to their work schedules, based on
temporary or permanent person needs, to their appropriate Bureau Commander or designee;
however, the Department reserves the management right and authority to determine employees’
schedules based on operational needs of the City/Department.

TIME WORKED:

The following types of leave are all considered time worked for the purpose of calculating overtime.

Admin Leave w/Pay | Bereavement WCPending ——s Holiday

Jury Duty ~ | Bereavement Sick | Day Owned Personal Day NOT from Sick
“Personal time Military Leave Personal Day from Sick | Sick Emergency Leave

Sick Family Member Regular Duty Sick — Excused Special Assignment

Special Personal Day | Sick Time Sick — Sick Bank Swap OffSelf = it”

Time Coming Taken | Suspended w/Pay | Swap off Training Instructor

Training Order Not OT | TrainOff. =——~S=«~S=«CXrraintgee Vacation emergency Leave

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| WC Light Duty | Vacation [Training Order traveling! =” I

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ARTICLE 25224
EXCHANGE OF WORKDAYS

For the purposes of this Article, the words "Exchange of Workdays" means one normal workday and such
exchange shall be for each other's position's duties, unless otherwise approved by the Chief of Police or
his designee.

A. Exchanges of workdays are limited to individuals who have been cross-trained to adequately cover
the other position as determined and approved by their bureau commanders or supervisor.

B. The number of swaps allowed per individual shall be limited to ten per quarter if approved in
advance by his supervisor/bureau commander and it does not interfere with normal operations,
training conducted by the department, cause the need to hire overtime, and if paid back within six
(6) months.

C. An employee is allowed to swap with himself. Limited to ten per quarter, if approved in advance by
his supervisor/bureau commander and it does not interfere with normal operations, training
conducted by the department, cause the need to hire overtime, and if paid back within six (6)
months.

D. Written advanced notice signed by both employees involved in the exchange is given to the Chief
or his designee two (2) days prior to each exchange of workday desired; (The two (2) day notice
period may be waived at the discretion of the Chief or his designee.)

E. The swap of either employee involved does not result in an employee working more than 16 hours
in one work day;

F, The swaps do not result in interference with scheduled training or otherwise interferes with other
duties or assignments or the operations of the department;

G. If an employee involved in such exchange calls in sick on the exchange day, that employee shall
lose one normal work day of sick leave;

H. No additional swaps will be allowed for the original swap date; and

I. An employee paying back a swap will be eligible to receive a personal day or vacation day for the
original swap date. However, approval of a personal day or vacation day shall not supersede a
request for personal day or vacation leave by permanently scheduled personnel on that shift.

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ARTICLE 2623
OVERTIME & FLEX TIME

Overtime will be compensated in accordance with the Fair Labor Standards Act (FLSA). Employees
classified as exempt shall not be entitled to the overtime provisions set forth in FLSA._ However, exempt
employees may be entitled to per-diem or flex-time as set forth in this Article.

WHEN OVERTIME IS ALLOWED:

A. Non-Exempt Employees Full- & Part Time Employees Non-Exemptiemployees: Non-exempt,
full- and part-time employees will receive time and one-half their regular rate of pay for ail approved

time worked in excess of 40 hours during a pay week, Sunday through Saturday._In lieu of overtime,

the non-exempt employee may choose to exchandae this overtime to compensation time as set forth
in Article 25.

B. Non-Exempt Employees Called In From Home: lf a non-exempt employee gets called in from
home to work, he/she shall receive at least a 3-hour minimum in overtime pay if over 40 hours ina

week or a 3-hour minimum in regular pay if under 40 hours in a week. If the 3-hour minimum
overlaps with regular duty time, additional pay shall be only for hours worked in excess of the
regular duty schedule.

FLEX TIME & PER DIEM:

A. Purpose: Flextime or flexible hours program refers to the replacement of fixed work hours
with flexible hours chosen by an employee within the parameters established by the Chief of Police or
his/her designee. Flextime is the option of working a shorter tour of duty on one day io offset a longer
tour of duty on another day in the same work week due to unusual Department assignments or job
responsibilities.

B. Exempt Employees (Fiex Time & Per Diem):

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a. Only employees who are exempted from the provisions of the Fair Labor Standards Act
(ELSA) shall be eligible for per diem or flex time. Exempt positions are not eligible for

overtime. However, exempt personnel may be allowed flextime off by their appropriate
supervisor within thirty (30) days of the overtime worked in exchange based on each
situation.

b. When exempt employees are required to report to work on a weekend (from Friday at 8:00
p.m. until] Sunday at midnight), holiday, or vacation day in emergency or non-emergency
situations to assist any City/Department, agency, or specialty unit, , the exempt employee
shall be compensated at a per diem rate of one and one-half (1 2) times their base hourly
rate from the time they report to work until such time as they are released from work by

Cc. Approvai of Flextime: Flextime must be approved by the appropriate supervisor or
designee before the employee is allowed to change his/her duty hours.

D. Disputes: Disputes concerning personal days and flextime shall follow the Grievance
Procedure through Step 3, at which point, the decision shall be final and binding upon the parties.

E. Emergency Situations: During special times such as emergency operations or during
snowstorms, non-essential civilians may be sent home early from work. For these special situations,
those civilians who continue to work the normal work day will not receive additional pay, and those
civilians who are allowed or asked to leave the work day early, will not be deducted any amount from
their normal weekly pay.

SPECIAL PROJECT STIPENDS:

Employees, who are normally ineligible for overtime, may receive a quarery-stipend based on special

projects which fall outside of their normal areas of responsibility. The rate will be based on 1.5 times the
hourly rate of pay. The amount of the stipend allowed per quarter-week will be determined in advance by

the Chief or Deputy Chief of Police.

onetg Machen Police Deserivon the omorgonay- ope
eentor_the-oxempt.omplayee-chall-be compensated at-a-por diom-rate-of-one-and-one-halt-(414)
timestheir base-hourly rate fromthe time they repert te wor-unti_sushtime-as-they are released

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eavertime time and one-half rate}-erreguiarrates_as-_outlined in this Artiste.

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2—Exempt:_Essential exempt personnel shall report to work during time-off and maybe allowed
perdiem and/erflextime_as-_outtined underthis Article.

B-_Emergency Situations: During special_times—such—as—emergency—operations—or—during
snewsiorms,-nen-essential-cimiians_maybe_sent heme _eany from_wer Fer these special
Situations, these-civiians-whe-centinue-te-work the normal werkday will net receive additional pay;

ARTICLE 2527
COMPENSATORY TIME (TIME COMING)
NON-EXEMPT EMPLOYEES:
Non-exem mplo m onvert overtime work not | han one hour of overtim im

in maximum amount of 16 tim ming h

EXEMPT EMPLOYEES:

xem rsonnel not receive tim mi rtime work nd their normal work hours: however
m llowed flextim lin nder vertime Arti

GENERAL POLICIES:

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ARTICLE 2428
LUNCH TIME & COFFEE BREAKS

LUNCH PERIODS:

A. Lunch periods shall be paid according to any of the following ways as dictated by the Chief of Police
or his/her designee:

1. An hour (1) lunch (without pay);
2. A 1/2 hour lunch (without pay); or

3. A 20-minute lunch break (with pay).

B. Anemployee may be called back from a lunch break due to emergencies.

C. The Bureau Commander or designee will allow an additional lunch break to be taken if conditions
allow this to occur.

BREAKS:

A. Employees may be allowed up to two (2) 15-minute breaks if conditions allow.

B. One break may be taken before and one may be taken after the lunch break period as the work
schedule allows.

C. All employees may be called back from a break due to emergencies.

D. The Bureau Commander or designee will allow an additional break to be taken if conditions allow.

E. The availability of breaks will not change an employee's normal workday schedule.

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