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SICK LEAVE BANK:

All non-probationary full-time and part-time employees covered under this Agreement shall maintain and
contribute to a Sick Leave Bank on a voluntary basis from their unused sick leave accrual balance
(Appendix DBC — “Sick Bank Transfer Form”). A Sick Leave Bank Committee appointed by the Union shall
establish the rules, standards, and procedures of the Sick Leave Bank.

Said rules, standards, and procedures shall be provided to and approved by the Chief of Police before
implementation and operation of the sick Leave Bank by the Union. Once the rules, standards, and
procedures have been approved, the Sick Leave Bank usage shall not be subject to the grievance
procedure.

Employees shall hold harmless the Commission, the Department, and the City for any decisions made by
the Sick Leave Bank Committee once installed.

ARTICLE 18
BEREAVEMENT LEAVE

Forthe purpeses-_cHhis Adicle:

A.—TFhe-torm"Bereavement-Leave—moans—ateave of absence granted ie an-ompleyeetises a death
eccuringinibe employee-s-mmediate-Famiy*

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B.—Tho-Chiefs “Designee is_aDeputy Chief orthe Bureau-Commander_tn the-absence of a Deputy
Ghief-or-the-Bureau-Commander the -Ghiefs_designee_may_be-the-Divisional Superviser_tn the
absence ctthe Divisional Superviserthe-Chiefs-designee may be the First Line Sunermisor.

C The“ iate-Family. is-detined-as below:

ERS RCO RY RINGS e an ormployot s Spouse “and the folpwing. Felatves of tne

in-law,—brother-in-law,—sister_in-law,blood_rolative—or_ward—residing—in—the—employee's
household.

he-tia! emino-the-cl ler-whigh-a-td : eujalifi lor thi
Article:

Ap . » is defined individual:

FULL-HME/PART-TIME-EMPLOYVEES:

7 10 3 aR Of tnrOe {9)-CORESCUNS Cave "eave fol aR Omployee’s Ror! WORT dayir poginning the
a-regular-part-time-omployee fora death of a member of the immediate family of an employee.

Employees-_are allowed one} Bereavement Day forthe death of an employee's _ertheir spouse's aunt
pncle cousin, niece-and nephew—Such day would be coded as Bereavement Sick_anddedusted fom
employee’s sick time tHhe empleyee does _not have available sick time, the employeeis not entiledis
Bereavement Sick Bereavement sick will nethave anegativeimpascten anavalevaluatens.

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Gr-lE-orreasens-which-would-require-out-obstate-_travel to-the-funeral-services-ordueto the actual
date—eft the tuneral_sendces, the Chief of Pelice_or_designee_may_aliew_acelayinthe
commencementoHhe three consecutive business bereavermentieave days fortul-time/sar-time
employees:

B—Athe diseretion oHthe Chief ot Pelice- ora Deputy Chief the three consecutive days may be breken
up-bebveertacintial netifcation and ite actial day olthe funeral semices,

Definitions: For the purposes of this Article:

A. The term "bereavement leave" means “a leave of absence granted to an employee upon a
death occurring in the employee's Immediate Family.”

B. The Chief's "designee" is the Deputy Chief of Operations or the Bureau Commander, In

the absence of the Deputy Chief of Operations or the Bureau Commander, the Chief's
designee may be the Divisional Supervisor.

C. “Domestic Partner” is defined in Article 3:

1. Who had a long-term intimate relationship with an employee,

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2. Who was living in the same household as the employee at the time of death, and

3. With whom the employee had an intent to remain in a long-term relationship.

Purpose of Bereavement Leave: The purpose of Bereavemeni Leave is to give the necessary time to
employees to handle personal affairs or to attend a funeral due a death in the immediate family. An
employee has consecutive days available to him: and, depending upon the relationship, may elect to take
one day, two days, the three days, or four days for each occurrence. An employee should not automatically
take the maximum bereavement days available as listed in the table below for each incident. An employee

also has other leave available if the time period needs to be extended. The employee should work with his
supervisor for the time needed.

Bereavement Leave Policies:

Beginning the day after the notification of the death, per occurrence, an employee shall be permitted the
following bereavement days:

One (1) Day Leave (from Sick time) In the event of the death of an uncle, aunt, niece,
or nephew of the employee

Three (3) Days Bereavement Leave In the event of the death of an immediate family
member as defined below

Four (4) Days Bereavement Leave In the event of a parent, step-parent, spouse,
child, or step-child.

lmmediate Family Detined: The immediate family includes the employee's spouse / domestic partner and
the following relatives of the employee or the employee's spouse / domestic partner:

Children, Step Children Brother, Step Brother Sister, Step Sister
Parents, Step Parents Grandparents Grandchildren
Step Grandparents Step Grandchildren
Daugiter-in-law, Son-in-law Ward/Relative living in the
home

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lf for reasons which would require out-of-state travel to the funeral services or due to the actual date of the
funeral services, the Chief of Police or designee may allow a delay in the commencement of the their
consecutive bereavement leave days. At the discretion of the Chief of Police or Deputy Chief of Operations,

the consecutive days may be broken up between the initial notification and the actual day of the funeral
services.

Disputes: Disputes concerning Bereavement Leave shall be subject to the Grievance Procedure through
STEP 4 (Chief's level), at which point, the decision shall be final and binding upon the parties.

ARTICLE 19
LEAVES OF ABSENCE

MILITARY LEAVES OF ABSENCE:

An employee who voluniarily or involuntarily enters into the Armed Forces is entitled to a leave of absence
for the anticipated length of enlistment. The employee upon discharge is entitled to reinstatement to his or
her previous position or a position of like status. Employees called to serve in the National Guard or Armed
Forces Reserve are entitled to seventeen (17) days of paid leave of absence per Federal fiscal year
(October 15 through September 30"). The employee will be required to submit verification of leave orders
as evidence of the amount of pay received. Reservists called into active duty will be eligible for benefits in
accordance to the Mayoral Memo dated October 5, 2001. A decision was made to treat all reservists
equally, and any reservist called into active duty will be eligible for the following benefits:

A, First Month’s Wages: The City will pay 100 % of the employee's first month’s salary to ensure
that family members not endure any financial hardship during this initial phase.

B. Compensation Guidelines: The City will pay the difference of whatever military compensation is
paid to each reservist, provided it does not exceed 100% of one’s monthly employment
compensation, during all succeeding months up to five years that the employee may be on active
duty.

C. Health & Dental Insurance Premiums: The City and the employee will continue to pay their
respective share of health and dental insurance premiums associated with their respective plans
up to five years, if requested.

D. Seniority Rights: The employee will maintain seniority rights up to a maximum of five years.

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NH Retirement System: The City and the employee will continue to pay their respective share to
the employee’s retirement plan.

Accrual of Vacation Leave: Employees may accrue vacation leave for the first six months of
active duty.

Reporting Back to Work/Discharges: Employees will be required to report back to work in
accordance with USERRA: Section 4312 (e). Anyone discharged under the provisions of USERRA:
Section 4304 will be disqualified from receiving all the above stated benetits.

Re-Employment Benefits: Employees will be entitled to re-employment benefits in accordance
with the provisions of USERRA: Section 4312 and 4313.

LEAVES OF ABSENCE (NON-FAMILY MEDICAL LEAVE REASONS):

A,

D.

Requests for Paid or Unpaid Leaves: With prior approval and at the sole discretion of the Chief
of Police, an employee will submit to the Chief of Police through the chain of command a written
request for a leave of absence for personal illness prior to the initial date of leave indicating the
reason for the leave of absence and the duration of the leave. An employee may request to use
available vacation and/or personal time.

Benefits: Employees on an unpaid leave of absence will not accrue benefit leave (vacation/sick).

Leave Periods: Employees with one (1) or more years of continuous service may be granted a
leave up to one year. An employee with less than one year may be granted a leave up to thirty
(30) days.

Health, Dental & Life Insurances: The City will continue to pay its share of health and dental
insurances for an employee who is on an approved leave of absence. The City will continue to pay
its share of health and dental insurances up to six (6) months for an employee who is on an
approved unpaid leave of absence.

1. Health & Dental Insurances: The City will continue to pay its share of health and dental
insurances for an employee who is on an approved paid leave of absence. The City will
continue to pay its share of health and dental insurance up to six (6) months for an employee
who is on an approved unpaid leave of absence.

2. Life Insurance: The City will continue to pay its share of life insurances up to six (6) months
for an employee who is on an approved paid or unpaid leave of absence.

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FAMILY MEDICAL LEAVE ACT (FMLA):

An employee, who is employed for at least twelve (12) months or has worked at least 1,250 hours during
the prior twelve (12) month period, is eligible to take up to twelve (12) weeks leave of absence over a twelve
(12) month period of time. FMLA leave is granted for the serious illness of the employee, spouse, the care
of a minor child, the placement of a foster/adoptive child, the birth of a child, personal illness or the care of
a parent, child or disabled child, who has a serious health condition. (Cite the General Order in the
Department's Rules & Regulations Manual for additional language.)

TEMPORARY/REGULAR REPLACEMENT:

A.

B.

Length of Unpaid Leave: Unless otherwise designated by law, if the Department's operations are
affected due to the length of an unpaid leave of absence for personal illness and a medical authority
cannot determine when the employee is able to work, it shall be the Chief's of Police discretion to
hire a temporary or regular replacement.

Recovery: If an employee is able to recover from the disability during the limitation period of the
long-term disability benefit and the Commission is satisfied with the recovery, he/she will have
preference over applicants outside the City to apply for any position within the City that he/she is
qualified for.

Termination: If the employee cannot recover during the limitation period as described above, the
employee shail be terminated.

ARTICLE 20
PERSONAL DAYS

GENERAL POLICIES:

A,

For the purpose of this Article the words "personal day" means a normal workday, when an
employee is excused from active duty for personal reasons.

The receipt and use of personal days pursuantie this -anicte-will changetrom-atiscalyearte-be on
acalendar year basis. Forthe-purpeses-ofmakingthic transition, effective July +, 2009, employees
enpayrol_orempleyees-hired-_befere-Oeteber + 2000 will be-_entited to two (2) personal days_to
be-used between _July-+,-2009-and December 3+, 2009. Employees hired ater October 4, 20008,

4]

D.

E.

A.

B.

C.

Effective January + 2046,eEmployees on payroll effective January 1$' or hired before July 1°! are
entitled to three (3) personal days per year_(not deducted from accrued sick leave). In addition,
Eemployees are entitled to fourt4}two (2) additional personal daysa fourth and atith tetfective duly
42942} persenal-day; however, said days shall be deducted from the employee’s accrued sick
leave. If there is no accrued sick time available, the employee may elect to take an accrued
vacation day. If there is no accrued vacation time available, the employee is not eligible for a

personal day. {This change will be effective beginning January 1, 2020.)

Efective-danuary+,2010_eIn the first year of employment, Eemployees hired after July 1° are
entitled to two (2) personal days (not deducted from sick)s and #we-one (1)2} personal days
(deducted from sick) and those hired on between October 18! and December 431*! are entitled to

one (1) personal day_(not deducted from sick).

Personal days cannot be carried over from one calendar year to another.

APPROVAL OF PERSONAL LEAVE:

Personal Leave must be approved by your supervisor not more than fifteen (15) days, nor less than five (5)
days prior, to the date of such personal day, except in an emergency. A supervisor may waive the notice
period for requesting personal leave. If approved, the appropriate form will be completed by the supervisor
or employee. The form will be forwarded to the Department's Financial Services Division. Except in cases
of emergency, the form will be approved/disapproved (pending the availability of personal days), and the
employee will be notified by the Bureau Commander or designee of its approval or disapproval.

PROVISIONS:

A personal day's approval is subject to potential workloads, manpower requirements, and any
possibility of an emergency situation as determined by the Chief of Police or designee.

Once a personal day is approved and the date is to be changed or canceled by the employee, the
employee must reapply.

The approved personal day is subject to recall by the Chief or designee due to potential workloads,
manpower requirements, and any emergencies that may arise.

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Board of Aldermen Page 5
May 10, 2016

Finance COMMiIttee. 0.0.0... ececccecccececececececececececeeecevereteceeecevereeerererenees 04/20/16

There being no objection, President McCarthy declared the report of the April 20, 2016
Finance Committee accepted and placed on file.

Finance COMMiIttee. 0.0.0.0... ccecccecccececececececececececetecevereeeceeereverevererenenees 05/03/16

There being no objection, President McCarthy declared the report of the May 3, 2016
Finance Committee accepted and placed on file.

Committee on Infrastructure ....00. 0c cccccecceecceeeceeceeeeseceseeereeeraeereneraees 04/27/16

There being no objection, President McCarthy declared the report of the April 27, 2016
Committee on Infrastructure accepted and placed on file.

Personnel/Administrative Affairs Committee .....0..00. cc cceeeeeeeeeeeeeeees 05/02/16

There being no objection, President McCarthy declared the report of the May 2, 2016
Personnel/Administrative Affairs Committee accepted and placed on file.

WRITTEN REPORTS FROM LIAISONS
Cultural Connections Committee Liaison Report ..................ee 04/30/16
Resettlement Presentation & Ascentria Resettlement Presentation

for Gate City

There being no objection, President McCarthy declared the April 30, 2016, Cultural Connections
Committee liaison report accepted and placed on file.

CONFIRMATION OF MAYOR'S APPOINTMENTS

Arts Commission

MOTION BY ALDERMAN SIEGEL TO CONFIRM BY VOICE VOTE THE FOLLOWING INDIVIDUALS
TO THE NASHUA ARTS COMMISSION: LINDSAY RINALDI, 705 BELMONT STREET, BELMONT,
MASSACHUSETTS, FOR A TERM TO EXPIRE APRIL 1, 2018; MITZI BARRETT, 52 WOOD STREET,
NASHUA, FOR A TERM TO EXPIRE MAY 1, 2019; AND, BONNIE GUERICO, 66 MEADOW DRIVE,
HOLLIS, NEW HAMPSHIRE, FOR A TERM TO EXPIRE: APRIL 1, 2019

MOTION CARRIED

President McCarthy declared Lindsay Rinaldi, Mitzi Barrett and Bonnie Guerico duly appointed to the Nashua
Arts Commission for the aforementioned terms.

Oath of Office administered by Corporation Counsel.

Conservation Commission

MOTION BY ALDERMAN CLEMONS TO TABLE THE APPOINTMENT FOR WILLIAM S. PARKER TO THE
CONSERVATION COMMISSION
MOTION CARRIED

D. Personal days shall not be taken more than two at a time unless approved by the Chief of Police
or designee.

DISPUTES:

Disputes concerning personal days shall follow the Grievance Procedure through STEP 3, at which point,
the decision shall be final and binding upon the parties.

ARTICLE 21
EMERGENCY LEAVE & PERSONAL TIME

EMERGENCY LEAVE

GENERAL PROCEDURES:

A. Designation of Leave: Emergency Leave is designated as an unforeseen situation that arises that
is not considered as any other type of leave contained within this bargaining agreement such as

sick leave, family medical leave, etc.

wo

Definition: For the purpose of this Article, ihe words "emergency leave" means time when an
employee is excused from active duty for emergency reasons.

C.. Deduction from Sick Leave: Said time is deducted from the employee's accumulated sick leave.

o

When Sick Leave is Not Available: If no sick leave is available, the employee is not eligible to
receive an emergency leave day, unless the employee opts to take an available accrued vacation
day.

E. Part-Time Employees: Only upon the discretion of the Chief of Police (or a Deputy Chief in the
Chief's absence) will a part-time employee be allowed to take a day off for emergency leave without
pay.

APPROVAL OF LEAVE:

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