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Invoice Date Amount Due Date Description
12/01/2017 7,558.27 01/30/2018 R Hosting (Agreement) 02/18-01/79
12/01/2017 11,046.67 01/30/2018 R Support (Service Level Agreement) 02/18-01/19
12/01/2017 , 18,191.71 01/30/2018 R Support (Addendum) 02/18-01/19
Total $34,796.65

Any past due payments as of the date of this Amendment which are paid pursuant to this Amendment
shall not be subject to any default, interest or penalty provisians of prior agreements between the

parties.

2. Anqual Increases.
in consideration of Licensee's full payment of all outstanding invoices prior to August 11, 2016, the annual
increases for any additional Hosting or Support & maintenance fees, regardless of whether such fees arise from
subsequent Terms of the fees contemplated herein or from Licensee's procurement of additional Licenses, shall

be capped at eight percent (8%) per annum.

Except as explicitly modified herein, all other terms and conditions of the Documents shai! remain in full force and
effect.

IN WITNESS WHEREOF, the Parties have executed this Amendment effective as of the date first above written.

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Page 2 of 2

) THE CITY OF NASHUA

January 14, 2021
Memo #21-074

"The Gate City"

Adwunistrative Services
Purchasing Department

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Maintenance in the amount of $69,868.75 funded from account 54407
Software Maintenance

Please see attached communications from Karen Smith, Buisiness Office Manager, dated January 4, 2021
for project specific details related to this purchase. Below please find a summary of the purchase

approval request:
Item:
Value:
Vendor:
Department:

Source Fund:

Ordinance:

Software Maintenance for Central Square Tritech Dispatch & Record Systems
Software

$69,868.75

Central Square Technologies

150 Police Department

54407 Software Maintenance

Pursuant to §5-84 Special purchase procedures. A/ (4) Sole-source
procurements, where the proposed purchase is manufactured by only one
company.

The Police Department, and the Purchasing Department respectfully request your approval of this

contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Smith

229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 * Fax (603)

589-3233

NASHUA POLICE
DEPARTMENT Date: 4 January 2021

Intradepartmental Communication

To: Kelly Parkinsin
From: Karen A. Smith, Business Manager
Subject: Central Square (Tritech) Public Safety Software Maintenance
The Nashua Police Department recommends renewing the maintenance for software with Central Square
(Tritech Software) for the Dispatch and Records System for the twenty-one items included in the enclosed

itemized invoice totaling $69,868.75. Funding is available in the department's software maintenance
budget for this purpose.

Sincerely,

KAM

Karen A. Smith
Business Manager

*

CENTRALSQUARE
TacHNGLooes 300631

as
ee

Tritech Software Systems, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746

Billing Inquiries: Accounts.Receivable@centralsquare.com

Bill To

Nashua Police, NH
Peter Cinfo
Panther Drive
Nashua NH 03061
United States

invoice No

Invoice

Bate
42/7/2020

Ship To
Nashua Police, NH
Peter Cinfo

Panther Drive

Nashua NH 03061

United States

Customer No Customer Name Customer PO #

14570

Nashua Pollce, NH

Description

Contract No. Q-23183

1

Records (Pop. Based) Annual Maintenance Fee - Annual
Maintenance Fee

Records (Pop. Based)

Maintenance; Start:1/1/2021, End: 12/31/2021

Mobile Law/Fira Message Server Annual Maintenance Fee -
Annual Maintenance Fee

Mabile (Pop. Based)

Maintenance: Start:1/1/2021, End: 12/31/2021

State Interface (Pop. Based) Annual Maintenance Fee - Annual
Maintenance Fee

State Interface (Pop. Based)

Maintenance: Start:1/1/2021, End: 12/31/2021

Mobile / FBR Clients Annual Maintenance Fee - Annual
Maintenance Fee

Mobile/FBR Clients

Maintenance: Start:1/1/2021, End: 12/31/2021

Admin Clients (Pop. Based) Annual Maintenance Fee - Annual
Maintenance Fee

Admin (Pop. Based)

Maintenance: Start:1/1/2021, End: 12/31/2021

Detective Client (Pop. Based) Annual Maintenance Fee - Annual
Maintenance Fee

Detective (Pop. Based)

Maintenance: Start: 1/1/2021, End: 12/31/2021

Paging First Seat Annual Maintenance Fee - Annual
Maintenance Fee

Paging First Seat

Maintenance: Start:1/1/2021, End: 12/31/2021

Paging Additional Seats Annual Maintenance Fee - Annual
Maintenance Fee

Paging Additional Seats

Maintenance: Start:1/1/2021, End: 12/31/2021

Unite

Currency
USD

Terms
Net 30

$7,806.75

$3,649.00

$5,685.75

$9,465.75

$2,089.50

$1,774.50

$472.50

$708.75

Page
1of3

Due Date
1/6/2021

Extended

$7,806.75

$3,549.00

$5,685.75

$9,465.75

$2,089.50

$1,774.50

$472.50

$708.75

, o i
- Invoice
CENTRALSOUARE Invoice No Date
TRGHNULOGIES 300634 427712020
Tritech Software Systems, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: Accounts.Receivable@centralsquare.com
Bill To Ship To
Nashua Police, NH Nashua Police, NH
Pater Cinfo Peter Cinfo
Panther Drive Panther Drive
Nashua NH 03061 Nashua NH 03061
United States United States
CustomerNo Customer Name Customer PO # Currency Terms
14570 Nashua Police, NH USD Net 30
Description Units Rate
bs) Quest Annual Maintenance Fee - Annual Maintenance Fee 1 $1,086.75
Quest
Maintenance: Start:1/1/2021, End: 12/31/2021
10 Dispatch (Pop. Based) Annual Maintenance Fee - Annual 1 $10,652.25
Maintenance Fee
Dispatch (Pop. Based)
Maintenance: Start:1/1/2021, End: 12/31/2021
11 Gang Module Annual Maintenance Fee - Annual Maintenance 1 $1,218.00
Fee
Gang Module Annual Maintenance Fee
Maintenance: Start:1/1/2021, End: 12/31/2021
12 ANI/ALi 6914 ServeR Annual Maintenance Fee - Annual 1 $1,086.75
Maintenance Fee
E911
Maintenance: Start:1/1/2021, End: 12/31/2021
43 ODBC Data Dictionary Files (ODF‘s) Annual Maintenance Fee - 1 $1,176.00
Annual Maintenance Fee
DDF
Maintenance: Start:4/1/2021, End: 12/31/2021
14 Actian Workgroup Annual Maintenance Fee - Annual 1 $5,320.00
Maintenance Fee
Pervasive
Maintenance: Start:1/1/2021, End: 12/31/2021
15 Bar Cading Police Property Annual Maintenance Fee - Annual 1 $1,795.50
Maintenance Fee
Bar Code
Maintenance: Start:1/1/2021, End: 12/31/2024
16 Fingerprint interface Annual Maintenance Fee - Annual 1 $3,533.25

Maintenance Fee
Fingerprint Interface
Maintenance: Start:1/1/2021, End: 12/31/2021

Page
2 of 3

Due Date
1/6/2021

Extended

$1,086.75

$10,652.25

$1,218.00

$1,086.75

$1,176.00

$5,320.00

$1,795.50

$3,533.25

Board of Aldermen — 9/12/17 Page 29
Alderman O’Brien

Number one, | would like to thank Paul Shea. | know you did a lot of work with the petitions. | would like to
thank everybody who signed it. | would like to thank everybody that is here. This is way America works.
You’ve done a good job. | have listened to you. | am going to vote for this project. | feel very comfortable
voting for it, and I’ll tell you why. This is not something new that we’re doing. The Nashua Airport is municipal
property. We run that fine. | seem to remember putting some funding to do some pavings on the taxiway.
Also, isn’t the Nashua Senior Center somewhat run, and is there not both entities where we model the arts
center and structure in running it pretty similar to the structures of those entities? The other thing | would like
to say is this is the perfect storm. | don’t know when this opportunity is going to come around again. Court
Street, we have to make a decision on that. We will make a decision on that. But when it comes down to the
new building, this is going to be something. If that Alec Shoe Store was available when we purchased Court
Street, we probably wouldn't be into this type of situation. This is the perfect place.

Being a former firefighter, regarding that was brought up by one of that people that spoke, | don’t think the city
is going to build something that is not going to meet the fire codes. I’m sure everything will be taken into
account there. The other thing is | heard a lot of numbers, but don’t we pay CFO Griffin and Dave Fredette to
run the numbers for us? If they come in and in good faith tell us what the numbers are, those are the numbers
we should believe. If they make a mistake, maybe we should deal with that, but basically | support the people
who work for the City of Nashua who run the numbers for us. If they are telling us this is it, | believe them.

Finally, Jessica said: culture, vibrancy and life. And that’s just by itself enough to vote for it. That's a better
saying than the three Wiseman, Moe, Larry and Curly, for duty and humanity. Culture, vibrancy and life are
key. That’s what | signed on to be an alderman, not to watch this city get stagnant and die and weather on the
barn. To be a place where people want a desire to move to and go forward. You’ve got my vote. | am voting
for the arts center.

Alderman Caron

This has been a very difficult decision for me because | have looked at this over and over again. | talked to
people for this project and against this project. My concern is as Alderman Schoneman said, the $4 million,
how fast will we get it? Listening to the people who have spoken and a lot of them are longtime residents of
this city, business owners, | think they will move forward and get that going. As | said in committee, the City of
Nashua lost several times to be number one in having something in their town because we would not step up
to the plate. People in this circle would not step up to the plate to put that little bit of money in, and we lost out.
At this point in time, if we don’t do it now we will never do it. My vote will be a yes this time.

Alderman Dowd

| have always been a supporter of the arts. I’ve lived in the City of Nashua my entire life, which is quite a few
years. I’ve been involved with things at Court Street and Elm Street. This is not either one of those. This is an
arts center where we can have multiple types of different events on a continuing basis. It will bring people
downtown. It will allow our youth and our people in Nashua to enjoy the arts. The gesture that Manchester is
coming down to put artifacts in there will be just another thing to enjoy, which we won't get if we don’t take
action. I’ve been involved in hundreds of different things over the years serving on different boards: the board
of education, the board of aldermen. | have never had this much public input as | have had on this particular
project. It was all in favor. Even the people who had minor concerns were still in favor of it and are still in favor
of it downtown. We heard from all of our businesses in the downtown. They want this project. Quite frankly, |
think we would be turning our back on all the businesses if we don’t’ support this. | for one, would not go on
the record as being against them. | support as many of the businesses downtown as | can. The big box stores
close at ten o’clock. People look for some place to go and enjoy themselves. They want to go downtown. If
they go downtown to the arts center, they are going to go to the stores, they are going to go to the restaurants.
That economic money will come back to this city. |, for one, really don’t care whether the arts center makes a
profit. It’s an opportunity to attract people to the downtown. | think we would be very remiss if we don’t support
this. | am fully behind supporting this resolution.

: r, i
Se Invoice
CENTRALSOUARE invoice No Date
THENNDEGoIES 300631 12/7/2020
Tritech Software Systems, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: Accounts.Receivable@centralsquare.com
Bill To Ship To
Nashua Police, NH Nashua Police, NH
Peter Cinfo Peter Cinfo
Panther Drive Panther Drive
Nashua NH 03061 Nashua NH 03061
United States United States
CustomerNo Customer Name Customer PO # Currency Terms
14570 Nashua Police, NH USD Net 30
Description Units Rate
Ww Hunter Systems Booking Camera Interface Annual Maintenance 1 $120.75
F - Annual Maintenance Fee
Hunter Interface
Maintenance: Start:1/1/2021, End: 12/31/2021
18 Cross Agency Site Data Share Annual Maintenance Fee - Annual 1 $1,034.25
Maintenance Fee
Cross Agency
Maintenance: Start:1/1/2021, End: 12/31/2024
19 Law Imaging and Photo Lineup Annual Maintenance Fee - 1 $3,549.06
Annual Maintenance Fee
imaging
Maintenance: Start:1/1/2021, End: 12/31/2021
20 Mapping - Google Based Annual Maintenance Fee - Annual 1 $3,008.25
Maintenance Fee
Mapping Google Based
Maintenance: Start:4/1/2021, End: 12/31/2021
21 Law Records Forms Package Annual Maintenance Fee - Annual 1 $4,735.50
Maintenance Fee
Doc Forms/Word Interface
Maintenance: Start:1/1/2024, End: 12/31/2021
Please Include invoice number(s) on your remittance advice, Subtotal
made payable to Tritech Software Systems
Tax
ACH:
Routing Number 121000358 invoice Total
Account Number 1416612641 ellos
E-mall payment details to: Accounts. Receivable@CentralSquare.com
Payments Apptied
Check:
12709 Collection Center Drive
Chicago, IL 60693 Balance Due

Page
30f3

Due Date
1/6/2021

Extended

$120.75

$1,034.25

$3,549.00

$3,008.25

$4,735.50

$69,868.75

$0.00

$69,868.75

$0.00

$69,868.75

REPORT OF THE FINANCE COMMITTEE

JANUARY 6, 2021

A meeting of the Finance Committee was held on Wednesday, January 6, 2021, at 7:00 p.m. via
teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting, which
was authorized pursuant to the Governor's Emergency Order. However, in accordance with the Emergency
Order, | am confirming that we are:

Providing public access to the meeting by telephone, with additional access possibilities by video or other
electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099
Meeting ID: 853 0527 4432
Passcode: 951267

The public may also view the meeting via Channel 16.

We previously gave notice to the public of the necessary information for accessing the meeting, through public
postings. Instructions have also been provided on the City of Nashua’s website at www.nashuanh.gov and
publicly noticed at City Hall and Nashua Public Library.

If anybody has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049 and they
will help you connect.

In the event the public is unable to access the meeting via the methods I’ve already discussed, the meeting will
be adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be done by
roll call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please also
state whether there is anyone in the room with you during this meeting, which is required under the Right-To-
Know Law.

The roll call was taken with 6 members of the Finance Committee present: Alderwoman Elizabeth Lu,
Alderman Linda Harriott-Gathright, Alderwoman-at-Large Shoshanna Kelly, Alderman-at-Large Brandon
Michael Laws, Alderman-at-Large Michael B. O’Brien, Sr., and Mayor Jim Donchess. Alderman Patricia Klee
was recorded absent.

Members not in Attendance: Alderman Patricia Klee

Finance Committee - 01/06/2021 Page 2

Also in Attendance: Carrie Schena, Urban Programs Department Manager
Camille Patterson, Transit Manager
Jeffrey LaFleur, Superintendent of Solid Waste
Deb Chisholm, Waterways Manager
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager

ROLL CALL

Alderman Harriott-Gathright

Alderman Patricia Klee?

Mayor Donchess

She can’t make it; she contacted me.

Alderman Harriott-Gathright

Clerk says | am present, | am in this room alone, and | am practicing social distancing.
Alderwoman Kelly

| am here, | am in this room alone and | can hear everyone.

Alderman Laws

| am here, | am alone and | can hear you.

Alderman O’Brien

| am present, | can hear the proceedings and | am alone.

Mayor Donchess

| am present, | am alone in the room and | am exercising social distancing.
PUBLIC COMMENT

Mayor Donchess

Alright our first item is public comment, is there any member of the public who would like to address the
Committee?

Laura Colquhoun Laura Colquhoun.

Mayor Donchess

Let me just finish the attendance. | see that Alderwoman Lu has joined us so she should be recorded and |
think you need to say, Alderwoman Lu, that you are present and you are exercising social distancing and that
kind of thing, but you’re on mute.

Finance Committee - 01/06/2021 Page 3
Alderwoman Lu

Here, | can hear you, | am practicing social distancing, and | am alone.

Mayor Donchess

Alright, good. Ms. Colquhoun could you please proceed.

Laura Colquhoun My name is Laura Colquhoun and | am 30 Greenwood Drive. | am a little confused by the
item Re: Renovations for City Hall being charged to the GOFERR Funds. When | received the GOFERR Fund
Schedule from the Mayor back in August, it stated that it was already overdrawn by approximately a half a
million dollars. And that figure did not include any renovations to City Hall. | just received the actual bills that
the City sent to the State to back up the approximately $2,100,000.00 GOFERR Funds received by the City.
And these invoices show that the City overspent by $372,000.00. So how can the Finance Committee approve
bills against an account that is already overdrawn?

| have noticed that some of the GOFERR Expense Bills have been charged to the FEMA Account, which the
City knows will not be paid by FEMA to the City. So why is the City still stating that these expenses are
GOFERR charges, when they are clearly not? Is the City playing hide and seek with the residents so that they
do not know how much money the Mayor is spending? Thank you.

Mayor Donchess

Alright, thank you very much. Any other members of the public want to address the Committee? If not we will
go to Communications.

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Lead Inspection/Risk Assessment Services in the amount not to exceed $336,000 funded from account
54225 Lead Hazard Control Grant: Inspection Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD THE
CONTRACT FOR THE LEAD PAINT RISK ASESSMENT/INSPECTION SERVICES TO ALCHEMY LEAD
MANAGEMENT IN AN AMOUNT NOT TO EXCEED $336,000. FUNDING WILL BE THROUGH
DEPARTMENT 184 URBAN PROGRAMS; ACCOUNT 54225 LEAD PAINT BASED PAINT HAZARD
CONTROL GRANT, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Thank you. Before | turn this over to Ms. Schena, this is, of course, being funded by a multimillion dollar grant
received for lead abatement. Ms. Carrie Schena and her staff have done a really great job in yet again being
awarded this competitive, multi-year grant. It should be de-lead many units also once they are de-leaded they
become affordable and have a rent restriction for five years after the work is done. With that | see Ms. Schena
is with us, so | will turn this over to her to have her explain what the specifics of this contract are about.

Carrie Schena, Urban Programs Department Manager

Thank you, Mr. Mayor. It is Carrie Schena, Manager of the Urban Programs Department. As the Mayor said,
this is a multi-million dollar grant, the total amount being $5.7 million dollars. It will run for three and a half
years and we will hope to address hazards in about 210 maybe 250 units depending on how far we can stretch
that budget. This contract was put out for proposals; we received two responses. The contractor, Alchemy
Lead Management is actually under contract or just finishing up their contract for the grant we just closed out.