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Special Board of Aldermen Public Hearing Page 21

get far more money and those like myself who have to pay those benefits. It’s important to note.

One other point | wanted to make is on the debt service on page 18. | don’t have a specific question
except that the city bought what | call a “white elephant” on Burke Street. The white elephant on
Burke Street — | forgot how much it cost. There was a white elephant on Burke Street a year ago and
it’s still a white elephant on Burke Street today. Mayor what did we pay for that building and save that
money into this debt service, and what do you expect to do with this white elephant on Burke Street
and what are the renovation costs on the white elephant on Burke Street? All of that is bonded
money.

Mayor Donchess

It’s not the cost of renovating Burke Street are not in this budget. | think the brief answer is that the
city pay $4.2 million based upon Mayor Lozeau’s recommendation. To accomplish the acquisition of
land to enable a treatment plant expansion when that becomes necessary and to potentially renovate
the garage and office building. | forget what the rest of the question was but that’s how much we paid
and the city is examining the costs. It’s turned out to be a lot more than was estimated at the time.
We’re trying to get the cost down but as was presented to the Budget Committee the other night, the
costs that’s been projected by one architect at least is in the range of $49 million for the office and for
at that point a tear down and a construction of a new Public Works garage.

Fred Teeboom

Now that’s the problem. He said he hasn’t been in this business very long. I’ve been looking at this
stuff for 20 years. When you look at this, you’ve got to do some planning. When you get to this point

of this budget book which is hundreds of pages, a lot have gone into that. You're talking about
buying a building $4 million — you said $49 million to renovate?

Mayor Donchess

The $4 million is in here but none of the other money is there because that hasn’t been approved.
Fred Teeboom

Right. What are you going to do with it? Are you going to spend $49 million and is that going to wind

up in this debt service item from five years from now we'll stand around and say oh the budget is so
tight. It’s so tight. What are you doing about the building?

Mayor Donchess

| don’t Know what’s going to happen with the project.
102 BOARD OF ALDERMEN

103 LEGAL DEPARTMENT

107 CITY CLERK’S OFFICE

109 CIVIC AND COMMUNITY ACTIVITIES

111 HUMAN RESOURCES

113 BENEFITS

Special Board of Aldermen Public Hearing Page 22

115 CITYWIDE PENSIONS

118 OTHER GENERAL GOVERNMENT

131 HUNT BUILDING

156 EMERGENCY MANAGEMENT

157 CITYWIDE COMMUNICATIONS

Fred Teeboom

I’m looking to (inaudible) many of these line items. It’s up to the Aldermen to figure that out. The
Mayor may recall we had a discussion about that. At one time there was one person that managed
that and ran it because it’s (inaudible) contract to maintain this thing. Motorola pretty much is the sole
source contractor. You have the den manager became a part timer for a little while to help transition.
| forgot his name. He used to be a police department guy. | think he’s still there. You have a full
time guy and an 8/10" of a guy. Why do you need two people to run it for that department?

Bill Mansfield

Bill Mansfield — Citywide Communications. So your question is how come we need...

Fred Teeboom

As you remember right, you ran that department years ago and then you retired, and then you came
back as a full time or a part time guy to help transition.

Bill Mansfield

Part time.

Fred Teeboom

When you ran it there was only one person.

Bill Mansfield

| was managing it when | was in another position.
Fred Teeboom

How many people when you had it how many people were full time?
Bill Mansfield

One person.

Fred Teeboom

How many people are there now?

Special Board of Aldermen Public Hearing Page 23
Bill Mansfield

One person plus a part time person.

Fred Teeboom

And how much is the part time?

Bill Mansfield

32 hours a week.

Fred Teeboom

That’s you, correct, .8.

Bill Mansfield

That’s correct.

Fred Teeboom

So it’s 1.8 and it used to be one?

Bill Mansfield

No. There was always the 8 because my job with the police department was to manage that as well.
Fred Teeboom

So you had .8 before and now you’re at 1.8.

Bill Mansfield

No. We had 1.8 and we’re still at 1.8.

Fred Teeboom

Now you're confusing me. There used to be just one...

Bill Mansfield

When | was on the Police Department, | managed the radio communications system.
Fred Teeboom

Do you have a guy in the police department now taking your place?

Bill Mansfield

No.

Special Board of Aldermen Public Hearing Page 24
Fred Teeboom

No. So before you had .8 and a guy in the police department and now you have 1.8 guy and no guy
in the police department.

Bill Mansfield
No. It’s a full time employee who’s been there since 2000. Then | was managing the system on the
police department at that point in time. Now I’m managing it for the city now.

Fred Teeboom

Oh okay but there’s no one in the police department that took your original position. Does that
position no longer exists?

Bill Mansfield

Not as far as the communications no. | had other duties to do along with that.
Fred Teeboom

So you're saying that the net is zero. That increase is zero?

Bill Mansfield

That increased at what?

Fred Teeboom

In this department. It’s always run by 1.8 you said and not (inaudible)?
Bill Mansfield

Since 2008 that 1.8 has been in there. That’s not new this year.

Fred Teeboom

And before that it was .8 right?

Bill Mansfield

No it was one. There’s always been a full time employee there.

Fred Teeboom

So is it — | can’t get through to you. Is it sum total of people that run that department and operate that
department the same today as it was in 2000 the (inaudible)?

Bill Mansfield

It’s the same as it was in 2008 but not when it was in 2000.

Special Board of Aldermen Public Hearing Page 25
Fred Teeboom

Okay why is it different now?

Bill Mansfield

Because my job on the police department was to manage the radio system. That’s what | was doing
and there was somebody else working at that point in time full time. Then | retired and | was hired as
a part time employee to manage the radio system.

Fred Teeboom

And the work you did before in the police department what happened to that?

Bill Mansfield

That has gone onto someone else.

Fred Teeboom

| guess Mayor the answers |’m not quite understanding it. I'll let you figure it out.

Chairman Dowd

166 PARKING LOTS

183 ECONOMIC DEVELOPMENT

126 FINANCIAL SERVICES

128 RISK MANAGEMENT

129 CITY BUILDINGS

130 PURCHASING DEPARTMENT

132 ASSESSING

134 GIS

120 TELECOMMUNICATIONS

122 INFORMATION TECHNOLOGY

150 POLICE DEPARTMENT

Special Board of Aldermen Public Hearing Page 26

152 FIRE DEPARTMENT

Christina McKinley

This is probably both police and fire. | don’t know. | can’t turn pages fast enough. For overtime is
anybody looking into whether — this looks like if I’m reading this correctly over $1 million. Is that
correct in overtime? | don’t know how that gets determined. It seems as though if we’re doing that
much overtime and maybe that’s true for fire as well, | don’t know, would it make sense to just hire
somebody so we eliminate overtime. Just my question is how is that calculated and is someone
looking into whether or not it would make more sense to just hire somebody so that you reduce that.
| assume that the overtime is at a higher costs. Just a question.

Chief Lavoie

Overtime is contractually mandated depending on the number of hours in a day, the number of hours
in a week. In addition to the standard overtime, within the police department there’s all kinds of
coverage overtime. We only have a set amount of people. We have minimum staffing. Let’s say
whatever number you pick 15, 16 officers on the street and we do a training which we do constantly
training, we need to pull officers from every shift and that causes overtime just for coverage overtime.
In addition to coverage overtime, you have investigative overtime. When a crime happens, it doesn’t
get solved immediately, 20 minutes without commercials on television — that’s not reality. If it’s a
major crime, the detectives literally work 48 straight hours without even going home. In addition to
that to your question, so there’s many reasons to incur over time. There’s training overtime when
you're training. You have travel overtime. You have all kinds of things in a department of our size.

In a department that trains like we do because certainly training helps with liability with the city when
our officers are properly trained.

As far as the difference between overtime and hiring someone full time, you have to include the
benefits. Certainly when you hire somebody, | believe at least $20,000 of every person’s initial hire a
year is benefits. So you talk about is it cheaper to pay overtime or cheaper to hire full time people, it
depends is the answer. You’d certainly would have to look at it but we incur our overtime budget is
right around $1 million and we spend $1.5 million a year. So certainly we’re not even properly funded
on the overtime we have. As far as adding officers, that would be great. | know we're always trying
to do that but certainly you have the benefit cost that in addition to the salary you have to think about.
Often times overtime maybe the most cost effective way to do it.

Christina McKinley

If you divided an officer’s salary into $1 million, that seems like an awful lot of officers. If you added
even just a couple of officers to cover when you're doing some sort of a training, it just seems like
that would be an enormous savings to just add a couple of officers. Maybe I’m missing something.
That’s my question. It just seems as though you could hire an awful lot of police officers for $1 million
a year or at least | presume you could.

Chief Lavoie

Again the number of officers to offset that amount of overtime would be dozens certainly and then
they're outfitting their equipment and all that. As far as the overtime you incur, you can incur — some
weeks we spend $30,000 in overtime in a week. Hirer the officer is to offset that, their training, their
equipment, and things of that sort, you’d have to hire many, many, many officers to offset that. We
certainly would like as many officers as we could possible get but | don’t think that’s really something
we'd be able to get.

Special Board of Aldermen Public Hearing Page 27

Christina McKinley

| just think it would be worth an analysis to determine whether or not hiring a couple of officers would
bring down that kind of extraordinary overtime costs.

Chairman Dowd

Anything else on police and fire?

159 OTHER PUBLIC SAFETY-HYDRANTS

162 STREET LIGHTING

171 COMMUNITY SERVICES

172 COMMUNITY HEALTH

173 ENVIRONMENTAL HEALTH

174 WELFARE ADMINISTRATION

175 WELFARE ASSISTANCE

160 PUBLIC WORKS AND ENGINEERING

Paula Johnson

Mayor we’re going back to that position that | asked you public relations person. How much is that
position being paid? $50,000? Is that Public Relations Administrator is that the position? Okay so
that’s a new position according in the book and that one says $35,311 and you're telling me its
$54,000?

Mayor Donchess

That position existed in the past.

Paula Johnson

Okay. Public Relations Administrator. There was nothing there. Its .65 hours in Public Works for
$35,311. Where’s the rest of the time?

Mayor Donchess

On page 196, you will see that previously it was called the “Citizens Services Coordinator’. It's anew
title and somewhat of a restructured job but the job was there before this budget.

Paula Johnson

Okay. Let’s get this questions asked again. It’s not called a “Public Relations Administrator’ am |
correct?

Board of Aldermen Page 3
June 28, 2016

A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman Wilshire, Alderman Clemons, Alderman Cookson, 13
Alderman Dowd, Alderman Caron, Alderman Siegel,
Alderman Schoneman, Alderwoman Melizzi-Golja,
Alderman McGuinness, Alderman LeBrun, Alderman O’Brien,
Alderman Lopez, Alderman McCarthy
Nay: Alderman Deane, Alderman Moriarty 2

MOTION CARRIED

From: Mayor Jim Donchess
Re: Contract Award to Pictometry

MOTION BY ALDERMAN COOKSON TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM PICTOMETRY INTERNATIONAL CORP. IN THE AMOUNT OF $104,217

A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman Wilshire, Alderman Clemons, Alderman Deane, 15
Alderman Cookson, Alderman Dowd, Alderman Caron,
Alderman Siegel, Alderman Schoneman, Alderwoman Melizzi-Golja,
Alderman McGuinness, Alderman LeBrun, Alderman Moriarty,
Alderman O’Brien, Alderman Lopez, Alderman McCarthy
Nay: 0
MOTION CARRIED

From: Mayor Jim Donchess
Re: Award of Nashua Transit System Fixed Route CNG Bus Procurement

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
GILLIG, LLC, IN THE AMOUNT OF $3,966,832

ON THE QUESTION

Alderman Schoneman

As | looked at the back page of the communication it looks like this money is coming out of grant funds, is that
100% or is there a city match here? Secondly, when Mayor Lozeau was here last term we had a discussion

about the CNG program in general and my impression from her was that it’s not an economically viable plan
without subsidies.

President McCarthy
I’m not sure what subsidies you are referring to.
Alderman Schoneman

| just remember that it wasn’t economically viable without grant funds.

Special Board of Aldermen Public Hearing Page 28

Mayor Donchess

Correct.
Paula Johnson

Youre telling me it’s $54,000 a year right? Your budget book says $35,311 at .65 hours. Where’s
the rest of the hours?

Mayor Donchess

| think it’s in the Wastewater Treatment for one thing.
Paula Johnson

Okay let me ask you a question here. Wasn't there a whole big tado about splitting positions
between one division and the other?

Mayor Donchess

Because it is the most accurate way to reflect the actual expenses. If someone at the top of Public
Works or who works across all the divisions of Public Works, works sometimes in the Street
Department, works sometimes for Wastewater, works sometime elsewhere, the most accurate thing
is to reflect that approximate division of their time as across the various budget to give you the citizen,
and the aldermen, and everyone else a more accurate picture of what the actual costs are.

Paula Johnson

Okay what is this person going to be doing in Wastewater at the time its being split? If he’s a Public
Relations Administrator that’s supposed to get complaints or whatever, what exactly is he doing in
Wastewater that he can’t be doing all under Public Works Administration and Engineering.

Mayor Donchess

| think there are other parts of it elsewhere in the budget. Public Works of course has a numerous —
has Park Rec., Streets, and everything. Why doesn’t Ms. Fauteux who is going to be directing this
person come up and help explain how the person will be assigned. The person has been selected
but hasn’t started yet.

Director Fauteux

So the Public Relations Administrator will really be the voice of Public Works. Whenever residents
call in and they have any questions or complaints, that person will take those calls. That person will
also be — we’re going to be developing a Facebook page. They'll be looking at that. It’s really both
an outreach an educational position for all of the departments. That’s why part of the salary is
allocated to the general fund and also to the two enterprise funds.

Paula Johnson

So he’s going to be doing how much time at the Wastewater Treatment?

Special Board of Aldermen Public Hearing Page 29
Director Fauteux

Well he hasn't started yet. He’s starting July 10. That’s not clear but | think it’s about .15 percent or
something of his salary is allocated to Wastewater or something like that.

Paula Johnson
And he’s going to be doing a Facebook page for that area too.
Director Fauteux

Yes for the entire Public Works Division, and our website, and doing a lot of educational outreach and
sort of thing.

Paula Johnson

Gee | hope your website is friendlier than the city’s website — user friendly because | don’t think it’s
very friendly.

While you’re here, I’ve got some other questions I’ve got to ask you. Assistant Director of Public
Works — there was not position there. That’s 80 percent of the time, so 20 percent for 80,257.
Where was this person before or is this a new person?

Director Fauteux

It’s not a new person. That was the former Operations Manager. That was simply a title change to
better reflect what he does. Again it was simply a title change.

Paula Johnson

So do we have a job description for this?

Director Fauteux

We do. The job description remained the same. It was only a title change.
Paula Johnson

How can a job description remain the same and just do a title change? Was it a title change for more
money?

Director Fauteux

No, no more money.

Paula Johnson

And what was he making before?
Director Fauteux

The same amount. | don’t have the budget in front of me.