conclusions and plans.
ICON ARCHITECTURE 101 SUMMER ST BOSTON MA 02110 617.451.3333 ICONARCH.COM
4. Community Engagement & Stakeholder Outreach
(lanuary/ February 2022)
e «Three virtual meetings are proposed with stakeholders.
e One virtual meeting is proposed with staff in which the findings of
the alternatives evaluation shall be presented and one preferred
concept will be selected and refinements discussed.
e One presentation/meeting with public board(s) and/or elected
officials to present the Preferred Scheme.
3. FEE PROPOSAL
Scope:
Concept Plan Options, Preferred Scheme, Flip Book
@ = Architectural DeSIGN.......ccccessesessesecscessesessessensenseseeeereaees $23,000
e «Real Estate Consultant 0... cc cccscseesssscsscssecsceseeseretesteestenee $3,000
© — COSt EStimate ccc ccccescescesesscscsseseessessersersevseesceseesearecarsarsarsas $2,000
© Civil Engineer occ ccccseccssecessesscsssesscsenseecsseseesenenenseeieens $10,000
© Legal On-Calll.c.ccccccccscsesscsessssscsessseescsetscsenseessasensesecerensensees $2,000
Subtotal: $40,000
Deliverables:
Street View Renderings (6)......ccscccsessesessscscsssscsessetscssesseseeetsesseans $12,000
Rendered Aerial VieW (1)...cccccccccscsessssscsesssscscsseescssesscseencatscssenereaees $3,000
Design GUIGelIN€S.........ccccsscssscecsceescssesseseencacscssensecsensansensecseereatsestenses $10,000
Subtotal: $25,000
Real Estate Evaluation and Technical M@M0..........cccseeesesersesecen $13,000
Stakeholder MeeCtings........ccccscssscssescessscscsscssscseescseensacsesscssencetscenenees $24,000
Expenses (Travel, Printing).........:ccsssssssssscssssssscescessssacsesscsrssessesesesersens $3,000
Total $105,000
Additional Services:
Additional Services:
Additional In-Person Meetings:
Additional Virtual Meetings:
ICON: $2,000*
Abramson: $1,000
ICON: $1,200*
ICON ARCHITECTURE
101 SUMMER ST BOSTON MA_ 02110 617.451.3333 ICONARCH.COM
e Abramson: $600
Renderings: $3,000 (up to 3 ICON in-house renderings)
*Includes 2 ICON representatives (Principal and PM)
On-Call Consultant Additional Hourly Rates:
e Legal Due Diligence: $300/hour
e = Civil Engineering: $120-$185/hour
END OF PROPOSAL
ICON ARCHITECTURE 101 SUMMER ST BOSTON MA 02110 617.451.3333 ICONARCH.COM
City of Nashua
Purchasing Department
Administrative Services Division
229 Main Street - Nashua, NH 03060
October 27, 2021
Memo #22-183
TO: Mayor Donchess
Finance Committee
SUBJECT: Feasibility Study for Elm Street Middle School in the amount not to exceed $120,000
funded from accounts 53142 Consulting Services/Escrow
Please see attached communications from Tim Cummings, Director of Economic Development, dated
October 26, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:
Item: Feasibility Study/Design Services Contract for Elm Street Middle School
Value: not to exceed $120,000
Vendor: Marvel Design
Department: 183 Economic Development
Source Fund: 53142 Consulting Services/Economic Development Escrow Funds
Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.
A competitive bidding RFP for this project was issued on April 26, 2021 and the following bids were
received:
Vendor Location Amount Note
MARVEL New York, NY $148,500
Icon Architecture Boston, MA $75,000
Cube 3 Lawrence, MA $181,000
Market Square Architects | Portsmouth,NH | $55,530
We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified
requirements. The Economic Development Division, and the Purchasing Department respectfully request
your approval of this contract.
Regards,
Kelly Parkinson
Purchasing Manager
Ce: T Cummings
J Graziano
(603) 589-3330
Fax (603) 594-3233
THE CITY OF NASHUA “The Cate City’
Office of Economic Development
TO: Jim Donchess, Mayor
FROM: Tim Cummings, Economic Development Director
Date: October 26, 2021
RE: Approval of Elm Street Middle School Feasibility Study / Design
Contract
The enclosed documents is a contract for your approval where we will be looking to enter into a
professional services design contract with Marvel Design. The main driver of this 1s contract is
the need to better understand how the Elm Street Middle School land and/or building can be
repurposed, because we will be closing the facility with the creation of the new middle school.
The Office of Economic Development has been charged with developing a strategic plan that
looks to put this building and land area back in to productive service. A procurement
methodology of a Request For Proposals (“RFP”) was used. This RFP was for consulting
services to develop a feasibility study on the Elm Street Middle School.
The feasibility study will analyze all of the relevant factors —including economic, technical,
legal, timing, and risk considerations - to ascertain the likelihood of completing the development
successfully. The conclusions should include a complete listing of the pros and cons, which will
allow for a major investment in a capital outlay to be made with confidence.
In closing, the RFP set out a provision to ensure that the Keefe Auditorium is prioritized
understanding the community sentiments around this amenity.
THANK YOU.
229 Main Street, Suite 234 * Nashua, New Hampshire 03060 * Phone (603) 589-3106
The City of Nashua has brought together architects, performing arts center experts, community leaders, arts and
performance organizations, private performance oriented businesses, elected officials, and the broader
community to the conversation. The City and its consultants have produced a report and plan that indicate that
the 201 Main Street Building (formerly Alec's Shoes) would be the best site, and that an audience size of 500-700
is the right fit for the region.
At this time, the City is working through the process of approval for a bond measure for this project. The total
amount of the bond is $15.5 million. This bond will support both purchasing the building, and the construction
and fit up for this modern venue. In addition, project organizers will also have to raise $4 million from private
donations to make the project possible and most importantly - truly feasible. These private funds will ensure an
endowment that will produce substantial revenue, and offset the cost of ongoing operations of the project.
We, the undersigned, petition the Nashua, NH Board of Aldermen to unanimously vote yes on the passage of
legislation relative to bonding the proposed Performing Arts Center at a meeting of the full Board of Aldermen
at 7 pm on Tuesday, September 12th.
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CONTRACT FOR PROFESSIONAL SERVICES
TITLE
A CONTRACT BETWEEN
THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND
Marvel
NAME AND TITLE OF PROFESSIONAL CONSULTANT
145 HUDSON ST. 3®° FL. NEW YORK, NY, 10013
ADDRESS OF PROFESSIONAL CONSULTANT
WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of a Professional Consultant; and
WHEREAS, it is deemed that the services of a Professional Consultant herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and
WHEREAS, Professional Consultant represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;
Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:
1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and are
made part of this contract:
Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services, Contract Time, Fee Schedule
The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.
In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
AG1 of 4
written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.
2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional Consultant shall
furnish all services, equipment, and materials and shall perform all operations necessary and required to
carry out and perform in accordance with the terms and conditions of the contract the work described.
DESCRIPTION OF WORK:
3. PERIOD OF PERFORMANCE. Professional Consultant shall perform and complete all work by 6/30/22__
which date shall only be altered by mutually approved written agreement to extend the
period of performance or by termination in accordance with the terms of the contract. Professional
Consultant shall begin performance upon receipt of an Executed Contract and a valid Purchase Order
issued from the City of Nashua.
4. COMPENSATION. Professional Consultant agrees to perform the work for a total cost not to exceed
($120,000.00_)
The Contract Sum shall include all items and services necessary for the proper execution and completion
of the Work.
Unless Professional Consultant has received a written exemption from the City of Nashua, Professional
Consultant shall submit monthly requests for payment for services performed under this agreement in
accordance with the values stated in the Agreement. Such requests shall be supported by such data
substantiating the Professional Consultants right to payment as the City of Nashua may reasonably require.
Professional Consultant shall submit monthly requests for payment for services performed under this
agreement shall be submitted as follows:
>» Electronically via email to VendorAPInvoices @ NashuaNH.gov
OR
» Paper Copies via US Mail to:
City of Nashua, City Hall
Accounts Payable
229 Main Street
Nashua, NH 03060
AG2 of 4
Please_do not submit invoices both electronically and paper copy.
In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.
Requests for payment shall be submitted no later than fifteen (15) days after the end of each month and
must include a detailed summary of the expenditures reported in a form that supports the approved budget.
Specifically, Professional Consultant agrees to provide the following with each request for payment:
1. Appropriate invoice forms. The forms shall include the project purchase order number, a listing
of personnel hours and billing rates, and other expenditures for which payment is sought.
2. A progress report. The report shall include, for each monthly reporting period, a description of
the work accomplished, problems experienced, upcoming work, any extra work carried out, and a
schedule showing actual expenditures billed for the period, cumulative total expenditures billed
and paid to date under the contract, and a comparison of cumulative total expenditures billed and
paid to the approved budget.
The City of Nashua will pay for work satisfactorily completed by Professional Consultant. The City of
Nashua will pay Professional Consultant within 30 days of approval by the City of Nashua of the submitted
invoice forms and progress reports. The City of Nashua will make no payments until the invoice forms
and progress reports have been submitted and approved.
5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until executed by the City
of Nashua.
6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract
shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:
CITY OF NASHUA REPRESENTATIVE: PROFESSIONAL CONSULTANT REPRESENTATIVE:
James Donchess Guido Hartray - Marvel
229 Main St. 145 Hudson St. 3“ fl.
Nashua, NH 03060 New York, NY 10013
Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to be
given to and received by the addressee thereof on the third business day after being deposited in the mail.
The City of Nashua or Professional Consultant may change the address or representative by giving written
notice to the other party.
AG 3 of 4
IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally
bound thereby.
City of Nashua, NH (signature) (signature)
James W. Donchess, Mayor
(Printed Name and Title) (Printed Name and Title)
Date Date
AG 4of 4
