Search

Finance Committee - 10/02/2019 Page 5
Mr. Kohalmi

Sure, sure, late 1800’s, yeah.

Alderman Klee

Thank you. When | was looking at the bids | noticed that from the lowest to the highest we were looking at
about $100,000.00 difference. What would be that significant that they would literally almost double?

Mr. Kohalmi

| think there are contractors who are really hungry for work and other contractors have plenty of work. So
some contractors will really sharpen their pencil and put in the lowest bid they can and other ones will just
throw a number out and say, “If we win great: if you don’t, no harm no foul’.

Alderman Klee

So just a quick follow up; so there is nothing more that one was really was going to give us over the other then,
we are really looking for just a straight on video.

Mr. Kohalmi

It is pretty simple, yeah.

Alderman Klee

OK, thank you very much.

Alderman Caron

When is this going to start, before the snow flies?

Mr. Kohalmi

This is going to start very soon, probably 2 to 3, maybe 4 weeks.

Alderman Caron

Thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Monica Drive Drainage Improvements Project Change Order No. 1 (Value: $42,980) Department: 169
Wastewater; Fund: Bond

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE CONTRACT

CHANGE ORDER NO. 1 TO RWC ENTERPRISES IN AN AMOUNT OF $42,980. SOURCE OF FUNDING IS
DEPARTMENT 169 WASTEWATER; FUND: BONDED

Finance Committee - 10/02/2019 Page 6
ON THE QUESTION
Mr. Kohalmi

So we had a partial sewer pipe collapse back three or four, five months ago, Commercial Street; but under the
old railroad bridge. We went out and inspected the area and there are 3 or 4 structures that need to be
replaced and 3 or 4 pipes that need to be replaced as well. So this is a contract that’s going to take care of
that.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Energy Recovery Upgrades — Construction Services — Change Order 2 (Value: $21,181)
Department: 169 Wastewater, Fund: Wastewater

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT FOR
ENERGY RECOVER UPGRADES — CHANGE ORDER 2 TO METHUEN CONSTRUCTION COMPANY IN
THE AMOUNT OF $21,181. SOURCE OF FUNDING IS DEPARTMENT 169 WASTEWATER; FUND:
WASTEWATER

ON THE QUESTION

David Boucher, Superintendent of Wastewater

I'll describe a little bit of the project; Dave Boucher Superintendent of Wastewater. The Energy Recovery
Project is the project where we are removing the old generator that burned biogas to produce energy. We are
replacing it with some new generators. Unfortunately in the room that these new generators are going into,
there was a lot of demolition, a lot of pipes taken down and after everything was removed from the building,
there were a lot of holes in the ceilings, they had to remove all the hangers. The walls are in pretty bad shape,
the floor was in bad shape. So this is a change order to have all the holes filled, have everything pressure
washed in this room, have the ceilings, the walls and the floor painted with an industrial paint. It also covers
change in the lighting to the LED lighting.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Gas Tank Diaphragm Upgrade (Value: $311,507) Department: 169 Wastewater; Fund:
Wastewater

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
METHUEN CONSTRUCTION COMPANY FOR GAS TANK DIAPHRAGM UPDATE IN THE AMOUNT OF
$311,507. SOURCE OF FUNDING IS DEPARTMENT 169 WASTEWATER; FUND: WASTEWATER

ON THE QUESTION
Mr. Boucher

This project is for a gas storage tank on site that holds the biogas. It is a large, steel tank with a diaphragm
inside. It helps maintain the pressure throughout the digester complex. The diaphragm that’s inside has
exceeded its useful life and recently it tore. This has to be replaced before the new generators go on line. So
this monies is for the company to come in, remove the old diaphragm put in a new diaphragm and make some
modifications to the diaphragm, how it connects so that in the future it will be easier to replace.

Finance Committee - 10/02/2019 Page 7
Alderman O’Brien

How long out of date of its life expectancy did we travel?

Mr. Boucher

We are at about 19 years right now. We contacted other facilities, it's hard to say because the particular model
we have, you know, there’s very few out there. But the diaphragm is expected to last about 15 years so we
went beyond that. We talked to some facilities, larger facilities, they just change them out every 10 years
whether it needs it or not. But you should be able to get 15 years out of this, at least.

Alderman O’Brien

Follow up if | may, because we talked before and like | say, now that the climate has changed, maybe to get
into a better, healthier, preventative maintenance type of program that we are not getting hit so heavy.

Mr. Boucher
Correct.
Alderman O’Brien

We can anticipate the cost and | know you are working to that goal and | compliment you on that. But this is
another indication why we should have a good PM program. Thank you.

Mr. Boucher

Yes.

MOTION CARRIED

UNFINISHED BUSINESS — None
NEW BUSINESS — RESOLUTIONS

R-19-180
Endorser: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Ken Gidge
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Tom Lopez

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A LEASE AGREEMENT WITH 131 BURKE
STREET, LLC FOR 141 BURKE STREET

MOTION BY ALDERWOMAN KELLY TO RECOMMEND FINAL PASSAGE
MOTION CARRIED

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
SEPTEMBER 13, 2019 TO SEPTEMBER 26, 2019

MOTION CARRIED

Finance Committee - 10/02/2019 Page 8

GENERAL DISCUSSION
Alderman O’Brien

| think we have all seen it on the news and | think we saw like a tragedy just this weekend, we had those
historic flights at the Nashua Airport. | particularly enjoyed watching some of that vintage aircraft that flew
overhead and it is something to see of a bygone era. Personally a friend of mine’s father was a cutter in the
B17 which was not a very good position. But | think we all saw the news today where one crashed at the
Bradly Airport. | hope that wasn’t part of the crew that did entertain us up here. But if it is, my thoughts and
prayers are with the family of that tragedy, thank you.

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Laws

It is my first time seeing Alderwoman Kelly since she had her son. Just wanted to welcome you back, to say it
is good to see you and congratulations.

Alderwoman Kelly

Thank you.

Alderman O’Brien

Yes and if | may say welcome back too.
Alderwoman Kelly

Thank you, nice to be back.
NON-PUBLIC SESSION - None
ADJOURNMENT

MOTION BY ALDERWOMAN KELLY TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:22 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

FINANCE COMMITTEE
OCTOBER 2, 2019

7:00 pm Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Mayor Jim Donchess
Emergency PO Change Order Request —- Changer Order 2 for Water Booster Station Project for
WWFTF for $24,765

Dan Kooken, Purchasing Manager
NPD HVAC Repairs System Upgrades — Professional MEP Engineering Services (Value: $217,500)
Department: 150 Police; Fund: Capital Improvement

Dan Kooken, Purchasing Manager
Contract for Purchase of Winter Road Salt (Value: $455,000) Department: 161 Streets; Fund:
General

Dan Kooken, Purchasing Manager
2019 Pipeline Assessment Project (Value: $154,600) Department: 169 Wastewater; Fund: Bond

Dan Kooken, Purchasing Manager
Monica Drive Drainage Improvements Project Change Order No. 1 (Value: $42,980) Department:
169 Wastewater; Fund: Bond

Dan Kooken, Purchasing Manager
Contract for Energy Recovery Upgrades — Construction Services —- Change Order 2 (Value: $21,181)
Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Contract for Gas Tank Diaphragm Upgrade (Value: $311,507} Department: 169 Wastewater; Fund:
Wastewater

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS

R-19-180

Endorser: Mayor Jim Donchess
Alderman-at-Large Michael B. O'Brien, Sr.
Alderman Ken Gidge
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Tom Lopez

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A LEASE AGREEMENT WITH 131

BURKE STREET, LLC FOR 144 BURKE STREET

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

Request(s) for Non-Public Session

ADJOURNMENT

229 Main street

I P.O, Box 2019
C ity of N as h ua Nashua, NH 03061-2019
Office of the City Clerk (603) 589-3010 Option #5
. . Fax (603) 589-3029
Susan K. Lovering Wendy Drouin E-Mail: cityclerkdept@NashuaNH.gov
City Clerk Deputy City Clerk
Memorandum
To: Dan Kooken, Purchasing
Donna Graham, Legislative Affairs P>
From: Wendy Drouin, Deputy City Clerk
Date: October 2, 2019
Re: Emergency PO Change Order Request

Attached, please find the request from Mayor Donchess for an emergency PO
change order. This has been filed here in the City Clerk's office today.

Enclosures

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

Filed With: Sue Lovering, City Clerk

From: Jim Donchess
Date: October 2, 2019
Re: Emergency PO Change Order Request — Change Order 3 for Energy Recovery

Upgrade for WWTF for $10,710

Pursuant to 5-90 (G) of the NRO, | have authorized Emergency Purchase Order Change Order 3
for the Energy Recovery Upgrade for WWTF in an amount of $10,710 to Methuen Construction
Inc. of Plaistow, NH for the work required.

Included is a copy of an e-mail dated October 1, 2019 from Carolyn O'Conner,
Finance and Administration Manager to Kimberly Kleiner, Administrative Services
Director, explaining the cause and the need for this emergency work and copies
Change Order 3 documentation detailing the work needed.

Once filed with the City Clerk's office a Requisition will entered and a PO
generated that will allow these repairs to be implemented and completed as soon
as possible.

Thank you,
cc: DPW Administration

229 Main Street » PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

Kooken, Daniel

From: O'Connor, Carolyn

Sent: Tuesday, October 01, 2019 4:21 PM

To: Kleiner, Kimberly

Ce: Fauteux, Lisa; Keating, William; Carragan, Kathleen; Boucher, David; Kooken, Daniel
Subject: FW: CO3 for Energy Recovery

Attachments: 20191001-CO3-signed by contractor-engineer.pdf

Importance: High

Hi Kim,

FYI, DPW ts in the process of preparing the attached Change Order for transmittal to you for the Mayor's signature. The Change Order is in the amount of
$10,710 and does not require BPW or Finance Committee approval.

This change order is the result of unknown conditions. It was unknown there would be conduit below the floor slab until the contractor removed the concrete.
The conduit needs to be relocated in order for work to continue. The project is on hold until the Change Order is approved.

Wanted you to have the background on the Change Order and be able to review with Mayor for his signature/approval ASAP.

(Mary Woods will be hand delivering the document with Transmittal sheet this afternoon.)

Please let me know if any additional information is required to complete approval.

Thank you,

Carolyn

Finance & Administration Manager

City of Nashua, New Hampshire

(P) 603.589,3135
(F) 603.589.3169

CHANGE ORDER

No. 3

PROJECT: _Energy Recovery Upgrade

DATE OF ISSUANCE:

OWNER: City of Nashua, NH

229 Main Street, Nashua, NH
Address)
CONTRACTOR: Methuen Construction
CONTRACT

10/1/2019

OWNER’s Project No. _IFB0501-091618

FOR: Energy Recovery Upgrade ENGINEER Waldron Eng. & Const., Inc.

ENGINEER’ Project No. 359.61

You are directed to make the following changes in the Contract Documents.

Description:
Purpose of Change Order:
Justification:

Attachments: (List documents supporting change}

CHANGE IN CONTRACT PRICE

Original Contract Price
$ 1,787,378.00

CHANGE IN CONTRACT TIME

Original Contract Time

280 (Final Completion)
(days or date}

Previous Change Orders
$ 37,923.56

Net change from previous Change Orders

hone
(days)

Contract Price prior to this Change Order
$ 1,825,301.56

Contract Time prior to this Change Order

280 (Final Completion)
(days or date}

Net Increase (Decrease) of this Change Order
$ 10,710.00

Net Increase (decrease) this Change Order

none
(days)

Contract Price with all approved Change Orders
$ _1,836,011.56

Contract Time with ali Change Orders

280 (Final Completion)
(days or date)

This document will become a supplement to the CONTRACT and all provisions will apply hereto, The
attached Contractor’s Revised Project Schedule reflects increases or decreases in Contract Time as
authorized by this Change Order.

Stipulated price and time adjustment includes all costs and time associated with the above described
change. Contractor waives all rights for additional time extension for said change. Contractor and Owner
agree that the price(s) and time adjastment(s} stated above are equitable and acceptable to both parties.

RECOMMENDED: _—-##PPROVED: APPROVED: APPROVED:
By: By: Bie ser «BY:
ST Engineer ‘Owner Conuacior NHDES
[et 19) wile
v Date Date * Date Date